HUD Priorities and Updates for Public Housing Programs in Minneapolis
Explore the latest initiatives and priorities set by HUD for the Public Housing Program in Minneapolis. From achieving high occupancy rates to improving physical conditions, stay informed about upcoming changes and improvements to public housing services. Keep up with the latest notices, updates, and requirements to ensure effective management of public housing resources and programs.
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MN NAHRO Executive Boot Camp MN NAHRO Executive Boot Camp HUD Info HUD Info Minneapolis HUD Office of Public Housing Dana Kitchen, Division Director
Topics HUD Priorities & Notices Public Housing Program Updates Housing Choice Voucher Program Updates Combined Program Updates COMING SOON TO A PHA NEAR YOU!!!! Systems & Reporting Keeping Up With it All
2023 HUD PIH Priorities PH Program Increase or sustain public housing occupancy to 95.5% Reduce the number of Vacant units Reduce number of Hot List PHAs (those with highest vacancies) Fully implement the Occupancy Action Plans Improve PHAS designation of Troubled and Substandard PHAs Physical Condition Lower inspection failure rates Report and mitigate 99% of EHS inspection deficiencies 72 hours and 100% 30 days Ensure PHAs resolve physical deficiencies 90 days HCV Program Increase PHA ABA spending to 100% Increase utilization of Special Purpose Vouchers to over 82% Reduce number of Hot List PHAs (those with highest leasing potential) Improve proficiency and increase use of 2-Year Tool Improve leasing plan accountability of PHAs
Recent Notices Notice Date Issued Title HOTMA Income and Assets, HOTMA Voucher/PBV, 2023 HCV Funding Notice, Stability Vouchers, NSPIRE, and more! Coming Soon... March 15, 2023 Foster Youth to Independence Initiative Notice 2023-04 Final Implementation of the PH Over-Income Limit Reporting Supplement to the Implementation of the Final Rule on Section 3 Regulations - 24 CFR Part 75 Notice 2023-03 March 13,2023 Notice 2022-38 December 20,2022 Notice 2022-37 December 14, 2022 Personal Property Requirements
PH Information from Rules/Notices Over Income Rule (2023-03) Need to update policies Determine alternative rent New lease for Non-Public Housing Over Income (NPHOI) families New Unit Tenant Status to come with HIP Will require new reporting of waiting list numbers in Jan 2024 Personal Property (2022-37) Requirements for Personal Property: Equipment and Supplies Physical Inventory required Determinations must be made and records kept Specific Disposition & Replacement requirements Will require PHA policy and process review Section 3 (2022-38) Tracking and reporting requirements Still not required to report, but required to track and keep records Notice PIH 2021-35-Unit Tenant Status
PH Information from Local Office We are doing FIVE full Compliance Reviews this year!!!! Notifications forthcoming UPCS to NSPIRE Still "get ready" phase Capital Fund Significant Amendment Definition Work in progress and this is being examined closely EPIC Core Activity reporting is up and running again! PHAs must again report on Energy Efficiency Measures (EEMs) Information on temp deadlines can be found on EPIC homepage
Housing Choice Voucher Program Updates
HCV Information from Rules/Notices FYI Vouchers (2023-04) Funding available New VMS field and reporting requirements Personal Property (2022-37) Requirements for Personal Property: Equipment and Supplies Physical Inventory required Determinations must be made and records kept Specific Disposition & Replacement requirements Will require PHA policy and process review Section 3 (2022-38) Tracking and reporting requirements Still not required to report, but required to track and keep records
HCV Information from Local Office We are doing FIVE full Compliance Reviews this year!!!! Notifications forthcoming PBV Reminders Please note that PHAs are REQUIRED to do a number of things, including formally declaring their intent to implement a PBV program to HUD and getting approval to proceed, before taking ANY PBV actions!!!! Environmental Requirements apply to PBV Subsidy Layering Reviews are required of all New Construction and Rehabilitation projects. Violations of the PBV requirements may result in the PHA s absolute prohibition of attachment of assistance to the project. Unique reporting of Portability HAP costs by Receiving PHA If billing, the Receiving PHA must use the administrative fee equity section of the FDS (FDS line 11170) to report all port-in activity, including HAP costs and revenues related to billing the Initial PHA. Accounting Brief 18
Updates for Both Programs DUNS to UEI Money to Boards Please remember that you CANNOT pay Board members with Public Housing or HCV money! Definition of Family Consider Chosen Family Arrangements Youth Homelessness prevention Subsidy/Occupancy Standards Consider reviewing 2/bedroom concept
PHA Documents to FIND & KEEP Annual Contributions Contract (ACC) Declaration(s) of Trust (DOT(s)) Reminder that PHAs were actually created by State law as City, County, or Multi-Jurisdictional PHAs Organizational Transcripts Cooperation Agreement (USHA, Section 6) Payment in Lieu of Taxes (PILOT) Environmental Agreements (Responsible Entities) PHA governed by a Board of Commissioners By-Laws
PHA Plan Reminders 5-Year PHA Plan (for All PHAs) Annual PHA Plan (Non-Qualified PHAs Only) We have more of these than ever! Non-Qualified PHAs Combined (PH & HCV) unit total of more than 550 Qualified PHAs Combined (PH & HCV) unit total of 550 or less AND not designated troubled (PHAS or SEMAP) Annual Requirements Annual Public Hearing (STILL MUST DO THIS!!!!!!!) Civil Rights Certification DIFFERENT/DECOUPLED FROM THE CAPITAL FUND PLAN
Hierarchy of the PHA Mayor or Governing Body Appoints Board members Provides Responsible Entity PHA Board of Commissioners Maintains ultimate responsibility for PHA's overall operations & property Approves by-laws, resolutions, defines mission, goals, & objectives, establishes & adopts policies & procedures Ensures that the agency operates legally Hires a qualified Executive Director & maintains responsibility of performance plans & any personnel administration of the ED Reviews & monitors operating budgets & manages overall financial resources (approves major payments, etc.) Executive Director Manages day-to-day operations & activities of the PHA Maintains responsibility of staff, hiring new staff, training, employee morale, performance plans, & any other personnel administration Ensures compliance with policies & regulations/laws Monitors for fraud & program abuse Oversees maintenance & development/modernization Supervises budget variances, cash management, & bank reconciliation Provides Customer Service to community partners, residents, & landlords Conducts marketing Procures goods & services within regulation, law, & policy Reports to HUD LOTS OF OTHER STUFF!!!!!!!!!!!!!!!!!!!!!!
Policies & Procedures Reminder Public Housing HCV ACOP Grievance Procedures Procurement Rent Collection Policy Pet Policy Community Service Maintenance/Work Orders Capitalization Disposition Petty Cash Personnel Recordkeeping (waitlist, resident files, EIV documents) Travel Personal Property Inventory VAWA Non-Public Housing Over Income Administrative Plan (Admin Plan) Briefing Informal Hearing Procedures Administrative Reserves Spending Limits Portability Procurement Personnel Recordkeeping (waitlist, resident files, EIV documents) Security (files, systems, etc.) Travel Personal Property Inventory VAWA
On HUD's Horizon... HOTMA Income & Assets Rule HOTMA HCV/PBV Rule HIP (no not a hip replacement) eVMS NSPIRE AFFH Stability Vouchers More Fair Share Vouchers? Push to convert remaining SRO/Mod Rehab to RAD FSS SEMAP Changes PHAS Changes PBV Monitoring
Secure Systems/WASS (Web Access Security Subsystem) IMS/PIC (Inventory Management System/PIH Information Center) EIV (Enterprise Income Verification) LOCCS (Line of Credit Control System) Operating Subsidy Portal VMS (Voucher Management System) FASPHA (Financial Assessment Subsystem) PASS (Physical Assessment Subsystem) EH&S (Exigent Health & Safety) NASS (Integrated Assessment Subsystem)
Other Systems SAM (System for Award Management) EPIC (Energy and Performance Information Center) SAVE (Systematic Alien Verification for Entitlements) UEI (Unique Entity Identifier) Grants.gov Executive Compensation
Laws & Statutes Major Laws United States Housing Act of 1937 (USHA) Violence Against Women Act (VAWA) Quality Housing & Work Responsibility Act (QHWRA) Housing & Community Development Act of 1980 Housing & Economic Recovery Act (HERA) Housing Opportunity Through Modernization Act (HOTMA) of 2016 Key Statute 42 USC 1437 (USHA)
Regulations & HUD Guidebooks Applicable Regulations include: 24 CFR Part 5 (General HUD Program Requirements) 24 CFR Part 8 (Nondiscrimination in Assisted Housing Programs) 24 CFR Part 135 (Section 3 Requirements) 24 CFR Parts 901-990 (PIH Program Requirements) 2 CFR Part 200 (Procurement Requirements) HUD Guidebooks & Handbooks Public Housing Occupancy Guidebook Housing Choice Voucher Guidebook Public Housing Ethics Reference Manual Procurement Handbook Capital Fund Guidebook
Other Resources HUD Website PIH Notices Federal Register Notices Contracts & Forms (HUDCLIPS) Public & Indian Housing One-Stop Tool (POST) HUD Exchange You Tube HUD Channel(s) HUD Mailing Lists Minnesota HUD Page PHA Newsletter (local & HQ)
HUD Staff Minneapolis HUD Office of Public Housing Staff Lucia Clausen, Director Dana Kitchen, Division Director Chase Dankers, Program Analyst Robert Kosloski & Ryan Brixius, Financial Analysts Gordon Stinson, Engineer Eric Mergendahl, Field Correspondence Analyst Portfolio Management Specialists: Julie Staycoff Mark Wunderlich Matt Jensen Jared Stroberg Luan Mazreku, Financial Management Center (FMC) Financial Analyst Other HUD Offices: FPM, OGC, CPD, MF Laura Wright Ryan Raleigh Morgan Pontiff Aaron Heisel
Questions? Dana.M.Kitchen@hud.gov
