Highlights from NASA Goddard Space Flight Center's Procurement Operations Division All Hands Meeting February 2018
The all hands meeting in February 2018 at NASA Goddard Space Flight Center's Procurement Operations Division highlighted various challenges faced in CY17, such as transition to a new contract writing system, budget constraints on training, and loss of key expertise due to retirements. Despite these challenges, positive feedback was received from NASA HQ and industry, with recognitions given to employees for their exceptional service and leadership.
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NASA/Goddard Space Flight Centers (GSFC) Procurement Operations Division (POD) All Hands Meeting February 2018
Agenda 2 2017 Year in Review Division Priorities for 2018 Code 210 Annual Procurement Awards Presentation
CY17 (and current) Challenges 3 Transition to new contract writing system, PPS, with impact on productivity Significant resources spent to prepare for major reviews/transitions: HQ Procurement Management Review (PMR), SBA Surveillance Review, ISO Audit, Self-Assessment, Financial Statements Audit, Transition of P-Card function to NSSC Support to Agency initiatives, e.g., Communities of Practice, Knowledge Management, policy development, other BSA actions, drawing resources away from Center requirements BSA implementation decisions, e.g., contract consolidations, creating uncertainties and leading to greater Agency involvement in acquisition strategies High volume of work, continuing to lead the Agency in number of actions processed Large number of Source Evaluation Boards (SEB s), with significant impact to resources High demands from requirements personnel for flexible contracting mechanisms, faster turnaround times Reduced budgets for training, resulting in fewer training opportunities Retirements/loss of key expertise
Highlights: Our People 4 Feedback from NASA HQ, Center Management, requirements organizations, and industry continues to be positive HQ PMR results very positive overall, with fewer findings than previous review Rigorous SBA Surveillance Review produced positive results; no follow-up review required Kudos from Center management & directorates for Code 210 s responsiveness and flexibility in meeting Center needs flight projects, sciences, institutional Code 210 employees recognized by NASA HQ for expertise and overall quality of service in all areas: operations, policy, systems, industry assistance Procurement continues to be represented on numerous Center and Agency-level committees and activities Code 210 continues to have a seat at the table at Code 100 staff meetings, Executive Retreats, etc. Industry recognition/appreciation for open communications, informative debriefings Thank you for your professionalism and dedication to quality!
Highlights: Our People 5 Several of our employees were recognized this year through external awards: Robert H. Goddard Honor Awards: Diversity and EEO (Individual and Team Recognition): Management Operations Directorate Diversity & Inclusion Committee Outstanding Leadership: Steve Lloyd Mission & Enabling Support: Ann Kearney Professional Administration: Jim Becker GSFC Small Business Advocate Award: Mayra Nieves-Torres NASA Honor Awards: Tammy Seidel, Outstanding Leadership Ayana Briscoe, Exceptional Service Medal
Highlights: Our People 6 Code 200 Awards: Supervisor of the Year: Craig Keish Leadership Quality Naimah Bhuruku Jason Lou Gold Star Daniel Adams Odessia Becks Raymond Jones Ann Kearney Bruce Tsai Honoring Excellence Meredith Hart Michele Rook Teamwork/Partnership BSA Project Management Team MaryAnn Tolodziecki Suzanne Sierra GESTAR Cooperative Agreement Renewal Team Ayanna Briscoe Jim Geiser Joel Rivera Ian Sherry
Highlights: Our People 7 Ten new employees have joined our Division over the past year (since March 2017): Maikeyza Brown 210.P Keva Crossen 210 (SOS) Isabella Krogulec 210.H Timothy Lazatin 210.M Brandon Lentz 210.M (Pathways) Rieka Plugge 210.H William Prebble 210.S Alonda Woodley 210.Y Alberta Brunson 210 (SEB Facility) (Detail) Scott Comeau 210.S (left GSFC in December 2017)
Highlights: Our People 8 Training/Education/Career Development Thirteen (13) FAC-C certifications issued: 1 at Level I; 5 at Level II; 8 at Level III 6 employees completed their Bachelor s degree/Master s Degree 10 employees are currently enrolled in classes through Center education programs such as AIMS (Undergrad and Graduate studies) 40 employees participated in Leadership training (LDEM A, LDEM B, LDEM-C, NASA First, Critical Thinking, Leading thru Influence, Getting Results without Authority, Leadership & Management Skills for Non-Managers, MVP-200 and Road to Mission Success) 6 employees participated in Center-level diversity discussions groups and training: 1 Manager in Power and Privilege Race series, 1 Manager in the Power and Privilege Disability Series, 2 Managers in the Power and Privilege Generation Series and 2 employees in Diversity Dialogue Project Career Progression 16 Contracting Officer warrants were issued (combination of new and upgraded warrants)
Highlights: Our People 9 10 employees serve on Code 200 D&I Committee: Dawn Fountain Code 200 Directorate Alternate D&I Rep Monica Allen Women s Advisory Committee, DDP Facilitator David Boon Secretary, Veterans Advisory Committee LaShawn Feimster DDP Facilitator Georgeana Green New and Developing Professionals Advisory Committee Cheryl Johnson African American Advisory Committee Jason Lou Asian Pacific American Advisory Committee Jennifer O Connell DDP Facilitator Forestine Robinson Women s Advisory Committee, DDP Facilitator, GSFC Mentor Karen Smith Co-Chair, LGBT Advisory Committee
Highlights: Workplace Climate Initiatives 10 Second Climate Advisory Team (CAT II) continued to make progress Key focus areas include: Training, Mentoring, Onboarding Formal mentoring program for Code 210, alternative forms of training, and guidelines for employees who are new to GSFC or transfer between offices are being developed Code 210 Shadowing Program 11 shadowing requests submitted by 9 employees in 2017, for events such as PEB meeting, Source Selection Briefings, MSR s, policy telecons, Pre-PSM s Developed and published Code 210 Guidelines for Inclusive Meetings in June 2017 Employee Suggestion Box continuing to collect beneficial ideas Received an additional 18 inputs over the past year Meet the Management Team series conducted with Procurement Officer Launched the New Hire Working Group in November
Highlights: Workplace Climate Initiatives 11 Climate Advisory Team Membership Wanda Moore, Code 210.S Michelle McIntyre, Code 210.I JaeSun Riley, Code 210.I (Wallops) C Jen Johnson, Code 210.H Jennifer Perez, Code 210 (IAO) Jonathon Wingerberg, Code 210 (JPSS/GOES-R) Keisha Willingham, Code 210.P Ayana Briscoe, Procurement Manager Meredith Hart, Code 210.M Ian Sherry, Code 210.Y Antwan Reid, Procurement Manager Jo Howard, Senior Staff Jennifer O Connell, Procurement Manager Carlos McKenzie, Associate Division Chief
Highlights: Our Processes 12 125 Templates/Exhibits have been developed, posted and continue to be maintained on Code 210 Website to date. Most recent additions include a D&F for T&M type contract for commercial items (D&F template added as a result of Employee Suggestion) and significant updates to the GSA RFQ Order Competitive and GSA RFQ Single BPA Competitive templates. Templates are routinely updated to incorporate regulatory and process changes, as well as improvements suggested by Code 210 personnel. GSFC forms 210-92, Price Negotiation Memorandum; and 210-94, Price Negotiation Memorandum (Stand-Alone) were recently updated to incorporate revised FAR terminology. The form revisions were done as a result of a Code 210 suggestion. A Change Log was added to each template to allow better tracking. Clause Finder continues to be updated and improved with new features. Updated GSFC Circulars for Interagency Acquisitions, New Technology and Patent Rights Reporting, R&A Matrix, and UCAs-PO and Center Director Approval Successfully supported 3 QAAR/NQA/ISO audits for Code 200 Risk Management, Sounding Rockets, NSROCIII, WESC, ATLAS, GEDI, LCRD, HST, and MOSES
Procurement Obligations FY 2008 FY 2017 13 $5.0 4.21 4.20 4.09 3.98 3.98 $4.0 3.67 3.51 3.37 3.36 3.32 $3.0 Dollars (B) $2.0 $1.0 $0.0 2008* 2009* 2010* 2011* 2012* 2013* 2014* 2015* 2016* 2017* * GSFC/HQ documents minus bank cards and outside buying (PGrps beginning with G* and H*, not GSFC/HQ Plant/Money obligated by NSSC, etc) Source: BOBJ Report PRRPT7 FY
FY17 Total Actions Completed for GSFC & HQ By Contract Type 14 3000 2500 2000 1500 1000 500 0 Contracts Grants/Co-Op Ag IAAs All Others NEW AWARDS MODS NEW AWARDS MODS TOTAL CONTRACTS 62 3079 3141 GRANTS/Co-Op Agreements 6 48 54 IAAs 175 585 760 All Others (PO/DO/TO, BPA and BPA Call) 375 2349 2724 TOTALS 618 6061 6679
CY17 Source Evaluation Boards Completed 15 Omnibus Multidiscipline Engineering Services (OMES II) Ground Systems and Mission Operations (GSMO 2) Systems and Software Assurance Services (SAS) Facilities, Construction, Engineering, and Technical Services (FaCETS III) Goddard Logistics and Technical Information (GLTI) II High Performance Spaceflight Computing (HPSC) Space and Earth Science Data Analysis (SESDA) IV Center for Research and Space Science Technology (CRESST) II Cooperative Agreement
Other Significant Competitive Awards 16 Goddard Institute for Space Studies (GISS) HQ Operations and Support Services (HOSS) HQ Protective Services HQ Operations and Programmatic Support Services (OPSS) TREAT Astronauts Act Study Explorers Program, concept study awards for Astrophysics and Heliophysics missions: SPHEREx, COSI-X, ISS-TAO, MEME-X, FOXSI, TRACERS, SunRISE, AWE Hardware component procurements for EUROPA, OCI PACE and ILLUMA
Major Competitions in Process 17 Range Operations Contract (ROC II) Electrical Systems Engineering Services (ESES) III Safety and Mission Assurance Services (SMAS II) Facilities Operations and Maintenance (FOMS III) GSFC Protective Services (PSP) Space Exploration Network Services Evolution (SENSE) Headquarters IT Support Services (HITSS) Wide Field Infrared Survey Telescope (WFIRST) Opto-Mechanical Assembly (WOMA) Commercial Lunar Payload Services (CLPS) NASA s Next Generation Satellite Laser Ranging System (SGSLR)
Major Competitions in Process 18 Goddard Information Collaboration Center (GIC2), Information Science and Library Services (ISLS) Instrument Development Facility (IDF) GSFC Health Unit and Fitness Center Hydrosphere, Biosphere and Geophysics Science Support (HBG) Environmental Test and Integration Services (ETIS III) Flight Dynamics Support Services (FDSS III) Program Analysis and Control (PAAC V) Rapid Spacecraft Catalog (RSDO) IV HQ Data Analysis and Technical Support Services (DATSS) Consolidation of Computational and Information Sciences and Technology Office follow-on requirement with Ames Research Center Advanced Computing requirement
Major Non-Competitive Accomplishments 19 Foreign contract to Norwegian Space Centre for JPSS Ground Support awarded August 19, 2017 Definitized over 9 significant UCA and Launch Delay actions for JPSS instruments and spacecraft to prepare for J1 launch and post-launch operations Significant progress toward the contract type conversion of the GOES N-P instruments Award of Very Long Baseline Interferometry (VLBI) contract with NVI, Inc. Award of Total Spectral solar Irradiance Sensor-1 mission operations contract with LASP Large task order volume on numerous IDIQ contracts, e.g., GSMO, EED, HBS, GGSG, SAMDA, SCNS, PAAC, SAS, FACETS, WICC, etc Several High Resolution Mid-InfrarEd Spectrometer (HIRMES) awards to fly on the Stratospheric Observatory for Infrared Astronomy (SOFIA) LUCY spacecraft and Payload/Sciences Operations Center awards Several LUCY L'Ralph instrument component awards
Major Non-Competitive Accomplishments 20 Numerous EUROPA Clipper propulsion system component procurements Agency level IAA for Block buy approach for access to and test time at external electronics radiation test facilities Numerous task order awards and modifications under Engineering Services contracts (e.g., OMES, MIST, ESES, etc.) for major mission hardware and support, including WFIRST, PACE, Satellite Servicing (Restore-L), JWST, LCRD, JPSS New contracts for Next Space Technologies for Exploration Partnerships (NextSTEP) for Advanced Propulsion Solutions, Habitation Studies, and Cubesats Emergency Charter Flight for JWST to provide relief for Hurricane Harvey Headquarters Custodial Services Korean Pathfinder Lunar Orbiter (KPLO) ShadowCam Universal Waste Management System (UWMS) for the ISS Database Collection Support multiple award BPAs Landfill Gas Utilities Contract with Toro, Inc.
Other Major Accomplishments 21 Exceeded Small Business Goal of 22.8% - actual achievement for FY17 was 25.1%. Closed out 1,425 contractual vehicles division-wide (988 for GSFC, 437 for HQ) Completed approximately 560 CPARS evaluations for 2017, with only 22% overdue as of 12/31/17. Major initiative to improve PEB/FDO process resulting in significant reduction of lead times to complete FDO letters Developed and delivered PR package training to HQ CORs, with similar training under consideration for GSFC
Programmatic Achievements/Launches 22 Significant procurement workload across entire Division to support launches: TDRS-M successfully launched on August 18, 2017 to provide critical communications between NASA Space Network and Earth-orbiting satellites JPSS-1 successfully launched on November 18, 2017: First spacecraft in a new series of NOAA/NASA advanced Low Earth Orbit (polar) weather satellites, will vastly improve weather forecasting TSIS-1 successfully launched on December 15, 2017: Total Spectral solar Irradiance Sensor-1 instrument sent to the International Space Station to better understand the sun and its relationship to Earth s environment and climate. Global-scale Observations of the Limb and Disk (GOLD) launched 1/28/18, to measure the temperature and composition of the upper limits of Earth s atmosphere GOES-S scheduled to launch March 1, 2018. Second spacecraft in a new series of NOAA/NASA advanced geostationary weather satellites, will vastly improve weather forecasting
CY 18 Code 210 Division Priorities 23 Continue climate improvement initiatives Finalize CAT II recommendations and implement actions to improve mentoring, training, and on-boarding for all Division employees Establish a new Climate Advisory Team (CAT III) to continue open communication of ideas and feedback from all levels of the organization Maintain emphasis on Shadowing Program and New Employee Working Group, and renew our focus on Employee Suggestion Box Continue aggressive pursuit of hiring when necessary in order to maintain staffing and skill levels Work with HQ, other Centers to influence and maintain awareness of Mission Support Future Architecture Program (MAP) initiative for Procurement, in support of new agency operating model
CY 18 Code 210 Division Priorities 24 Implement BSA initiatives, including results of Agency Acquisition Portfolio Assessment Team for possible consolidation/regionalization of contracts Fully implement centralized closeout process through the Closeout Preparation Unit (CPU) Continue emphasis on NASA HQ reporting metrics, with focus on lead-times for competitive acquisitions, CPARS, FDO lead times Meet/Exceed all Small Business goals Improve performance in underutilized categories (SDVOSB, HubZone)
Our Guiding Principles: We create a positive, supportive environment where everyone s views are respected We build/maintain strong trust between management and employees Leaders/managers look out for employees best interests Everyone gives best effort and is accountable for their work Leaders/managers consistently model the behaviors they expect from employees Employees are motivated to be inquisitive, offer ideas, and seek to understand why they do what they do Everyone takes pride in their work, and quality of work improves
Thank You Program Nominees for the past year Ann Kearney Craig Keish Nancy Lockard China McNeal Doreen Medzi (MSFC) Cassandra Moore Lisa Mullen Michelle Mumford Mayra Nieves- Torres Djaataa Onanuga Rhonda Richardson (MSFC) Joel Rivera Michelle Rollins and the NSSC Vendor Payment Processors Team Michele Rook Geoffrey Sage Ian Sherry o o Sherry Barbour Ryan Simmons o o o Jim Becker Kathy Tennant o o o Naimah Bhuruku Maryann Tolodziecki o o o Bill Bradley Bruce Tsai o o o Candace Carlsen Erica Yates o o o o Lee Cetorelli Victor Yocco o o o Viola Compton Andrew Young (MSFC) o o Giulietta Dahl o o o Candis Edwards o Georgeana Green o o Virginia Green o o Phil Harkins o Russellyn Hart o o Deanne Herschell o o o Darrin Holland o Stephanie Jackson
Thank You Program Nominators for the past year o Naimah Bhuruku o Giulietta Dahl o Betty Faye Johnson o Malika Graham o Craig Keish o Nancy Lockard o Maria McNamee o Eric Newman Djaataa Onanuga o Michelle Padfield o Bernie Pagliaro o Antwan Reid o Delia Robey o Nipa Shah o Mary Stevens o
