NASA Goddard Space Flight Center Procurement Overview
CODE 170
OFFICE OF PROCUREMENT
ALL HANDS
FEBRUARY 2024
NASA/Goddard Space Flight Center’s
Office of Procurement
AGENDA
2023 Year in Review/2024 Look Ahead
(Mary Stevens)
Self Assessment/PMR Preparation/EVS
(Brian Leyda)
What’s New in the World of Systems
(Maryann Tolodziecki)
3
2023 YEAR IN REVIEW
2024 LOOK AHEAD
*
GSFC/HQ documents minus bank cards and outside buying (PGrps beginning with G*
and H*, not GSFC/HQ Plant/Money obligated by NSSC).
Procurement Obligations*
FY 2014– FY 2023
5
AWARDED SEBs
MAJOR COMPETITIONS
IN PROCESS
IN PROCESS
GeoXO ACX
Implementation
Flight Dynamics Support Services IV
Flight Model Telescope
RSDO IV On-Ramp-3
Geospace Dynamics Constellation
LISA Laser Head
Space Exploration Network Services Evolution Follow-on
Atmosphere Support
Global Modeling and Assimilation Support
GeoXO LMX
Implementation
Safety and Mission Assurance Services 3 Follow-on
Atmosphere Observing System Inclined Spacecraft
Data Analysis and Technical Support Services
Goddard Logistics Services Contract
Near Space Network Category 1
Space Weather Next Coronograph
Electrical Systems Engineering Services-4
GeoXO Spacecraft Implementation
Near Space Network Category 2
Space Weather Next Spacecraft
Environmental Test & Integration Services IV
Landsat Next Instrument Suite
GeoXO OCX
Implementation
Wallops Range Contract
LOOK AHEAD TO CY 24
Reestablish the Code 170 Climate Advisory Team
CLP Earning Period expires 4/30/24
Continue to support the Enterprise in development of Agency Policy
Focus on Contract Administration Activities
Reduce the Closeout/unliquidated obligation backlog working with the
Closeout Assistance Team (CoAT) and Closeout Contractor
Continue focus on OP Performance Metrics and Data Analytics
PO/DPO engagement at the office level
Maintain partnership with OSBP, meeting/exceeding all Small Business goals
HQs Performance Management Review (PMR) Coming July 2024
HIGHLIGHTS
:
OUR PEOPLE
Brian Leyda was selected as
Code 170’s Deputy for Policy.
Congratulations Brian!
OP approved new management model for GSFC which provides
for 2 Deputy Positions supporting the Procurement Officer:
- Deputy PO for Acquisition (Nipa Shah)
- Deputy PO for Policy (Brian Leyda)
WELCOME NEW CODE 170 MEMBERS
12 New Employees have joined GSFC since February 2023
and now support our organization
Brian Leyda – Code 170
Travis Hagelberg – Code 171
Kevin Cook – Code 172
Eric Hausdorfer – Code 173
Robert Donohue – Code 174
Jonathon Diggs – Code 175
Nicholas Booth – Code 177
Stephanie Bailey – Code 174
Ricardo Perez – Code 171
Avery Stevenson – Code 178
Michelle Lansberg – Code 174
Mathew Riggs (Detail)
Jeannelle Zayas-Bazan Ayala -
Code 178
Early Career Contract Specialist
of the Year
Contract Specialist of the Year
(Pre-Award)
Tiffanie Ferrell
James Kim
FY23 Office of Procurement Enterprise Awards
HIGHLIGHTS
:
OUR PEOPLE
•
DAVID BOON
– Veterans Employee Resource Group (GOVets), Management Operations Directorate Diversity and
Inclusion (MODDI) Committee
•
Karen Smith
– LGBTQ+ Employee Resource Group, Management Operations Directorate Diversity
•
Cassandra moore
-
Diversity Dialog Program (DDP)
•
Makara Nevils
-
Diversity Dialog Program (DDP), Management Operations Directorate Diversity and Inclusion
(MODDI) Committee
•
Malika graham
-
Diversity Dialog Program (DDP)
•
DEVONA JACKSON -
Management Operations Directorate Diversity and Inclusion (MODDI) Committee
•
Tiera greene
-
Diversity Dialog Program (DDP)
•
MICHELLE DELANEY -
Management Operations Directorate Diversity and Inclusion (MODDI) Committee
•
Forestine Robinson
– Women’s Employee Resource Group and Network (WEN), Diversity Dialog Program (DDP)
Facilitator; Management Operations Directorate Diversity and Inclusion (MODDI) Committee
•
Monica Allen
– Women’s Employee Resource Group and Network (WEN), Diversity Dialog Program (DDP)
Facilitator, Management Operations Directorate Diversity and Inclusion (MODDI) Committee
DDP and Code 170/200 DEIA MODDI Committee
THANK YOU
THANK YOU
PROGRAM NOMINEES
PROGRAM NOMINEES
* Craig Keish
* Cassandra Moore
* Anne Kearney
* Shani Smith
* Kyle Vann
The following individuals supported HQ’s
Procurement Management Reviews during 2023:
Jonathon Wingerberg - JSC
Terri Patterson – NOJMO
Dona Vanterpool - NOJMO
NASA HEADQUARTERS PMR SUPPORT
Special thank you to the Code 170 Holiday Planning Team
“
Groovy 70’s Holiday Party
”!
WORKPLACE CLIMATE INITIATIVES
EOY Recognition Social held on October 11, 2023.
Zakia Bright, Maikeyza Brown, Chanda Cannon, Andres Castro, Leah Correa,
Bria Cromartie Whitehead, Candis Edwards, Maria Fleming, Alexis Harris,
Deanna Herschel, Maria McNamee, Miranda Meyer, Cassandra Moore,
Wanda Moore, Lisa Mullen, Kellie Murray, Carlos Natera, Jennifer Oconnell,
Sol Shinn, Kyle Vann, Eboni Washington, Sherika Wilson
16
SELF ASSESSMENT/FEVS
17
18
19
CODE 170 SELF ASSESSMENT(SA)
•
Self Assessment covers the period from July 1, 2022 – June 30 2023.
•
Summary – 5 Strengths, 11 Weaknesses and 7 Recommendations
•
Strengths
(Data Quality, Protests, Sole Source, Surveillance Plans,
Closeout)
•
Weaknesses
(NF1098, PALT + timeliness, BPA Annual Reviews, CPARS,
Small Business Concerns, Award Fee Eval System, JOFOCs Posting,
Elements of Cost/Reasonableness, Source Selection Statement Postings,
Options)
•
Recommendations
(File Hygiene, Sole Source Tech Evals, Fee
Negotiations, IAA D&F, Sam Checks, Task Order Rates/Tech Evals,
Modifications)
•
Corrective Action Plan (CAP)– Series of recommendations that will be
tracked by HQ to resolution. First update due 15 March
SA NEXT STEPS & ACKNOWLEDGEMENTS
Acknowledgements:
HQ Scorecard for the GSFC Self Assessment Quality = 100%
Thanks to the following volunteers:
Tina Jenkins
Darlene Harkins
Jasmine Taylor
Leona Ellis
Daniel Breedlove
Devona Jackson
Karen Smith
Jonathan Diggs
Jacob Perez
Sang Lee
Christopher King
Daniel Han
Craig Keish
Andres Castro
Makara Nevils
Michele Rook
Suzanne Sierra
Cindy Cherrix
Maryann Tolodziecki
Eric Newman
2023 FEVS RESULTS
FEVS STRENGTHS & CONCERNS
•
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G
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High Commitment to meeting mission/agency needs
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“My Work Unit” ratings are generally very high
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Teamwork is highly valued and appreciated
•
Immediate Supervisors are rated highly. Respect, trust and
confidence are all emphasized.
•
Staff feel like the work is high-quality and contribute positively to the
Agency performance
G
S
F
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Heavy workload and resulting burnout (Q73)
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Significant decrease in Satisfaction (from 76% to 62%)
•
Differences in performance not recognized appropriately (Q39 and
Q11)
•
Information flow down from
Senior Leaders
•
Low confidence that issues reported in FEVs will result in
improvements (Q21)
IMPROVEMENTS & NEXT STEPS
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WHAT IS NEW IN THE WORLD OF
SYSTEMS
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The E-Business Systems Office (EBSO) was established under OP’s Enterprise Service and
Analysis Division (ESAD) to provide E-Business support at an Enterprise level
The EBSO has cognizance over:
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SAP is a core financial system supported by the Applications and Platform Services
(APS) Office
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Internal and external OP websites
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All efforts to define and govern system data (standardization and analysis) used to
manage OP services
o
The creation of Procurement dashboards, metrics, and other analytical data tools to
provide greater insight into the procurement function across the Enterprise
Each Center has an Enterprise Procurement Business Process Analyst (
EPBPA) to serve as
the Center focal point and liaison for all EBSO supported applications and data, and the
Center advocate assisting in the integration of E-Business efforts and developing optimized
strategies for enterprise OP Solutions and E-Business initiatives
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Targeted to Go-Live at Pilot Center/MSFC & HQ OP April/May 2024
Targeted to Go-Live at Remaining Centers by October 2024
Some Highlights:
o
Microsoft SharePoint Based
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Contract Folder Creation w/Filtering and Bookmarking Actions for Quick Access
o
Automatic Milestones Tracking and Reports
o
Contract File Summary
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Generalized document routing will be provided for COs to select up to 20 end-users at a time
to review, concur, approve a document; Routing will allow for parallel and sequential reviews.
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Integrated Reporting via Dashboards
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The EBSO office will hold the responsibility for administration, business analyst and
functional support for the application, as well as taking over the training role once the
system is fully deployed at the agency.
Core Capabilities for contract authoring
:
1)
Acquisition Planning
2)
Solicitation and Authoring
3)
Document Management
4)
Reporting
5)
Contract Administration
NEAR complements NCMS for routing, review and approvals
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Consistent NASA Data and Metric Reporting
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Center Data Quality Improvement Plan
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Quarterly validations of data will be required
Data Clean Up Dashboards
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Until both NASA and its Trading Partners are live in G-Invoicing, we will continue to use our legacy processes utilizing
the 7600 forms manually in accordance with Treasury’s G-Invoicing Rules of Engagement
NASA will begin ‘brokering’ GT&Cs (7600A) with Trading Partners in April 2024 to have them approved and entered into G-
Invoicing for future Ordering
o
Data will be captured/coordinated/approved outside of G-Invoicing; once approved data entry can occur
o
Trading Partner approvals will be replicated in GT&C
Creation of the Order (7600B) / Obligations can occur in SAP (Manual Entry) after GT&C approval as of 10/1/2024
o
SAP has been be modified for new G-Invoicing fields as applicable
o
SAP Obligations will interface to G-Invoicing for Order creation
Trading Partner will initiate a ‘Performance Transaction’ which kicks off the Inter-Governmental Payment and Collection
(IPAC) process
o
Treasury is cutting off direct IPAC processing as of 10/1/2025 (this impacts existing, “in-flight orders”)
NASA’s target is to
transition
IFOs is 4/1/2025
o
Begin looking at long term IAAs and IAAs awarded fiscally
o
Use of 7600A and 7600B forms today can facilitate the transition into G-Invoicing
o
Trading Partners must work together on how to transition IFOs
Procurement will utilize a Fiori Hub in lieu of G-Invoicing to view G-Invoicing documents: GT&Cs, Orders and Performance
Reporting & Invoicing
35
THANK YOU
FOR YOUR
DEDICATION
RESILIENCE
AND
SUPPORT!
QUESTIONS?
The content provides an overview of procurement activities at NASA's Goddard Space Flight Center, including detailed information on procurement obligations, actions taken in FY23, awarded contracts, and major competitions in progress. It covers a range of programs and services related to space exploration and engineering. The data visualization and descriptions offer insights into the center's procurement landscape.
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Presentation Transcript
NASA/Goddard Space Flight Centers Office of Procurement
2023 Year in Review/2024 Look Ahead (Mary Stevens) Self Assessment/PMR Preparation/EVS (Brian Leyda) What s New in the World of Systems (Maryann Tolodziecki)
Procurement Obligations* FY 2014 FY 2023 $5.0 4.20 4.09 3.98 3.98 3.90 $4.0 3.63 3.62 3.58 3.37 3.35 $3.0 Dollars (B) $2.0 $1.0 $0.0 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 * GSFC/HQ documents minus bank cards and outside buying (PGrps beginning with G* and H*, not GSFC/HQ Plant/Money obligated by NSSC).
FY23 Actions 2000 1800 1600 1400 1200 1000 800 600 400 200 0 Contracts 68 BPAs 4 CA's 0 PO's 10 Calls/Orders 216 IAAs 39 Base Mod 1,984 136 13 24 1,216 295 FY23 Actions Base Mod Total Actions Total FY Obs Contracts BPAs CA's PO's Calls/Orders IAAs Total 68 4 0 10 24 216 39 337 1,984 136 13 1,216 295 3,668 2,052 140 13 34 1,432 334 4,005 $2,879,451,838 $0 $32,013,050 $11,360,876 $378,317,911 $322,339,796 $3,623,483,473 5
AWARDED SEBs CSDAP GXS OMES ROME Commercial Small Sat Data Acquisition Program GeoXO GXS Instrument Implementation Omnibus Multidiscipline Engineering Services 3 Repair, Operations, Maintenance & Engineering QS- SMOS GXI NSROC-4 SEAS-2 NASA Sounding Rockets Operations Contract-4 QuickSounder GeoXO Imager Implementation Systems Engineering Advanced Services 2
MAJOR COMPETITIONS IN PROCESS 7 1 19 13 FDSS IV ACX GeoXO ACX Implementation RSDO IV LISA Flight Model Telescope Flight Dynamics Support Services IV RSDO IV On-Ramp-3 8 2 20 14 GDC AOS-I SENSE LLH LISA Laser Head Atmosphere Observing System Inclined Spacecraft Geospace Dynamics Constellation Space Exploration Network Services Evolution Follow-on 9 3 21 15 GLOMAS ATMOS SMAS III LMX GeoXO LMX Implementation Global Modeling and Assimilation Support Safety and Mission Assurance Services 3 Follow-on Atmosphere Support SWNL1A- COR Space Weather Next Coronograph 22 16 10 4 NSN Cat 1 GLSC DATSS Near Space Network Category 1 Goddard Logistics Services Contract Data Analysis and Technical Support Services SWNL1A- SC Space Weather Next Spacecraft GX 23 17 11 5 NSN Cat 2 ESES-4 Spacecraft GeoXO Spacecraft Implementation Near Space Network Category 2 Electrical Systems Engineering Services-4 12 6 24 18 LANDIS ETIS IV WRC OCX GeoXO OCX Implementation Landsat Next Instrument Suite Wallops Range Contract Environmental Test & Integration Services IV
Reestablish the Code 170 Climate Advisory Team PO/DPO engagement at the office level Maintain partnership with OSBP, meeting/exceeding all Small Business goals CLP Earning Period expires 4/30/24 Continue to support the Enterprise in development of Agency Policy Reduce the Closeout/unliquidated obligation backlog working with the Closeout Assistance Team (CoAT) and Closeout Contractor HQs Performance Management Review (PMR) Coming July 2024 Focus on Contract Administration Activities Continue focus on OP Performance Metrics and Data Analytics
: OP approved new management model for GSFC which provides for 2 Deputy Positions supporting the Procurement Officer: - Deputy PO for Acquisition (Nipa Shah) - Deputy PO for Policy (Brian Leyda) Brian Leyda was selected as Code 170 s Deputy for Policy. Congratulations Brian!
12 New Employees have joined GSFC since February 2023 and now support our organization Brian Leyda Code 170 Ricardo Perez Code 171 Travis Hagelberg Code 171 Kevin Cook Code 172 Avery Stevenson Code 178 Eric Hausdorfer Code 173 Michelle Lansberg Code 174 Jeannelle Zayas-Bazan Ayala - Code 178 Robert Donohue Code 174 Jonathon Diggs Code 175 Mathew Riggs (Detail) Nicholas Booth Code 177 Stephanie Bailey Code 174
FY23 Office of Procurement Enterprise Awards Contract Specialist of the Year (Pre-Award) Tiffanie Ferrell Early Career Contract Specialist of the Year James Kim
: DDP and Code 170/200 DEIA MODDI Committee DAVID BOON Veterans Employee Resource Group (GOVets), Management Operations Directorate Diversity and Inclusion (MODDI) Committee KAREN SMITH LGBTQ+ Employee Resource Group, Management Operations Directorate Diversity CASSANDRA MOORE - Diversity Dialog Program (DDP) MAKARA NEVILS - Diversity Dialog Program (DDP), Management Operations Directorate Diversity and Inclusion (MODDI) Committee MALIKA GRAHAM- Diversity Dialog Program (DDP) DEVONA JACKSON - Management Operations Directorate Diversity and Inclusion (MODDI) Committee TIERA GREENE - Diversity Dialog Program (DDP) MICHELLE DELANEY - Management Operations Directorate Diversity and Inclusion (MODDI) Committee FORESTINE ROBINSON Women s Employee Resource Group and Network (WEN), Diversity Dialog Program (DDP) Facilitator; Management Operations Directorate Diversity and Inclusion (MODDI) Committee MONICA ALLEN Women s Employee Resource Group and Network (WEN), Diversity Dialog Program (DDP) Facilitator, Management Operations Directorate Diversity and Inclusion (MODDI) Committee
THANK YOU PROGRAM NOMINEES * Craig Keish * Cassandra Moore * Anne Kearney * Shani Smith * Kyle Vann
The following individuals supported HQs Procurement Management Reviews during 2023: Jonathon Wingerberg - JSC Terri Patterson NOJMO Dona Vanterpool - NOJMO
EOY Recognition Social held on October 11, 2023. Special thank you to the Code 170 Holiday Planning Team Groovy 70 s Holiday Party ! Zakia Bright, Maikeyza Brown, Chanda Cannon, Andres Castro, Leah Correa, Bria Cromartie Whitehead, Candis Edwards, Maria Fleming, Alexis Harris, Deanna Herschel, Maria McNamee, Miranda Meyer, Cassandra Moore, Wanda Moore, Lisa Mullen, Kellie Murray, Carlos Natera, Jennifer Oconnell, Sol Shinn, Kyle Vann, Eboni Washington, Sherika Wilson
Self Assessment covers the period from July 1, 2022 June 30 2023. Summary 5 Strengths, 11 Weaknesses and 7 Recommendations Strengths (Data Quality, Protests, Sole Source, Surveillance Plans, Closeout) Weaknesses (NF1098, PALT + timeliness, BPA Annual Reviews, CPARS, Small Business Concerns, Award Fee Eval System, JOFOCs Posting, Elements of Cost/Reasonableness, Source Selection Statement Postings, Options) Recommendations (File Hygiene, Sole Source Tech Evals, Fee Negotiations, IAA D&F, Sam Checks, Task Order Rates/Tech Evals, Modifications) Corrective Action Plan (CAP) Series of recommendations that will be tracked by HQ to resolution. First update due 15 March
Near Term Actions Medium Term Actions Implement improvements based on findings in the Self Assessment PMR Prep CAP Resolution Review the Self-Assessment (sent 26 January) CO Forum on 27 Feb CAP Progress/Tracking Acknowledgements: HQ Scorecard for the GSFC Self Assessment Quality = 100% Thanks to the following volunteers: Tina Jenkins Darlene Harkins Jasmine Taylor Leona Ellis Daniel Breedlove Devona Jackson Karen Smith Jonathan Diggs Jacob Perez Sang Lee Christopher King Daniel Han Craig Keish Andres Castro Makara Nevils Michele Rook Suzanne Sierra Cindy Cherrix Maryann Tolodziecki Eric Newman
GSFC OP Strengths High Commitment to meeting mission/agency needs My Work Unit ratings are generally very high Teamwork is highly valued and appreciated Immediate Supervisors are rated highly. Respect, trust and confidence are all emphasized. Staff feel like the work is high-quality and contribute positively to the Agency performance . GSFC OP Concerns Heavy workload and resulting burnout (Q73) Significant decrease in Satisfaction (from 76% to 62%) Differences in performance not recognized appropriately (Q39 and Q11) Information flow down from Senior Leaders Low confidence that issues reported in FEVs will result in improvements (Q21)
Telework Posture CAT Team Emphasis on actionable solutions Quarterly tracking and deliverable Focus on addressing concerns and largest negative responses New Systems Better systems create efficiency Possible Silver Bullet CO Forum Open format enables us to address existing and new issues
E-Business Systems Office (EBSO) & Enterprise Procurement Business Process Analyst (EPBPA) The E-Business Systems Office (EBSO) was established under OP s Enterprise Service and Analysis Division (ESAD) to provide E-Business support at an Enterprise level The EBSO has cognizance over: o E-Business procurement systems that enable the acquisition workforce at NASA SAP is a core financial system supported by the Applications and Platform Services (APS) Office o Internal and external OP websites o All efforts to define and govern system data (standardization and analysis) used to manage OP services o The creation of Procurement dashboards, metrics, and other analytical data tools to provide greater insight into the procurement function across the Enterprise Each Center has an Enterprise Procurement Business Process Analyst (EPBPA) to serve as the Center focal point and liaison for all EBSO supported applications and data, and the Center advocate assisting in the integration of E-Business efforts and developing optimized strategies for enterprise OP Solutions and E-Business initiatives
NASA Integrated Enterprise Environment (NIEE) and NASA Enterprise Acquisition Repository (NEAR)
NASA Enterprise Acquisition Repository (NEAR) Targeted to Go-Live at Pilot Center/MSFC & HQ OP April/May 2024 Targeted to Go-Live at Remaining Centers by October 2024 Some Highlights: o Microsoft SharePoint Based o Contract Folder Creation w/Filtering and Bookmarking Actions for Quick Access o Automatic Milestones Tracking and Reports o Contract File Summary o Generalized document routing will be provided for COs to select up to 20 end-users at a time to review, concur, approve a document; Routing will allow for parallel and sequential reviews. o Integrated Reporting via Dashboards
NASA Contract Management System (NCMS) The EBSO office will hold the responsibility for administration, business analyst and functional support for the application, as well as taking over the training role once the system is fully deployed at the agency. Core Capabilities for contract authoring: 1)Acquisition Planning 2)Solicitation and Authoring 3)Document Management 4)Reporting 5)Contract Administration NEAR complements NCMS for routing, review and approvals
EBSO Metrics & Dashboards Consistent NASA Data and Metric Reporting Data Clean Up Dashboards o Center Data Quality Improvement Plan o Quarterly validations of data will be required
G-Invoicing (Not an EBSO Supported Application) The G-Invoicing process & systems should be used for awards with a period of performance beginning 10/1/2024 o Until both NASA and its Trading Partners are live in G-Invoicing, we will continue to use our legacy processes utilizing the 7600 forms manually in accordance with Treasury s G-Invoicing Rules of Engagement NASA will begin brokering GT&Cs (7600A) with Trading Partners in April 2024 to have them approved and entered into G- Invoicing for future Ordering o Data will be captured/coordinated/approved outside of G-Invoicing; once approved data entry can occur o Trading Partner approvals will be replicated in GT&C Creation of the Order (7600B) / Obligations can occur in SAP (Manual Entry) after GT&C approval as of 10/1/2024 o SAP has been be modified for new G-Invoicing fields as applicable o SAP Obligations will interface to G-Invoicing for Order creation Trading Partner will initiate a Performance Transaction which kicks off the Inter-Governmental Payment and Collection (IPAC) process o Treasury is cutting off direct IPAC processing as of 10/1/2025 (this impacts existing, in-flight orders ) NASA s target is to transition IFOs is 4/1/2025 o Begin looking at long term IAAs and IAAs awarded fiscally o Use of 7600A and 7600B forms today can facilitate the transition into G-Invoicing o Trading Partners must work together on how to transition IFOs Procurement will utilize a Fiori Hub in lieu of G-Invoicing to view G-Invoicing documents: GT&Cs, Orders and Performance Reporting & Invoicing
