Guidelines and Setup for Hybrid Speech Contests

Overview of guidelines for organizing hybrid speech contests, including format guidelines to follow, definitions of online and hybrid contests, and detailed instructions for contest setup in both online-only and hybrid configurations. The guidelines cover aspects such as selecting contest formats, allowing contestant choice between onsite and online participation, and ensuring a fair judging process.

• Speech contests
• Hybrid format
• Guidelines
• Contest setup
• Online and hybrid

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Uploaded on Aug 09, 2024 | 3 Views

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1. Hybrid Speech Contests Overview Tan Pham, IP5, DL5 District 33 Program Quality Director

2. Speech Contest Format Guidelines Four Guidelines to Follow.

3. Online and Hybrid Definitions Online contests are those in which all participants (contestants, judges, and/or audience members) are online. Hybrid contests are those in which some participants are onsite in a physical contest location provided by the contest organizers and others are online using equipment they obtained themselves. For hybrid contests, contestants must be provided with the option to select the format that works best for their circumstances.

4. Guidelines 1 & 2. 1) Districts must select a format of either online or hybrid for each level of the contest (i.e., Area, Division, District). The format selected for a level must apply to all contests that take place at that level. District 33 DEC (10 NOV) elected to hold hybrid speech contests at all levels. 2) Districts that select hybrid contests for a level can change to require a format of fully online for all contests remaining in that level based on local restrictions or safety concerns. Area, Division, and District level speech contests can still go fully online, pending on local restrictions or safety concerns.

5. Guidelines 3 & 4. 3) Hybrid contests must allow each contestant to select the format in which they will participate (onsite or online). Contestants cannot be penalized for selecting one format versus another. All briefings and rehearsals must also be offered in a hybrid format. 4) In-person contests, with all contestants participating onsite, may be conducted only if the District selects a hybrid format and all contestants elect to participate in-person. In this instance, judges may still participate in the online format.

6. Contest Setup (Online Only) Online Only Configuration Zoom meeting room with breakout rooms Audio/Video (computers, smartphones, tablets) Internet connection Phone/text, email (voting)

7. Contest Setup (Hybrid) Online Only Configuration Zoom meeting room with breakout rooms Audio/Video (computers, smartphones, tablets) Internet connection Phone/text, email (voting) Hybrid Configuration Online Only Configuration Physical meeting space Main stage needs only one Audio/Video setup In-person Contest Material Projector or Large Monitor Display* Speaker* *Only need if there are online contestants

8. Hybrid Meeting Configuration

9. Contestants Online Performance Audio/Video (computers, smartphones, tablets) Internet connection Use good lighting Utilize camera field of view (know the boundaries) Rehearse In-Person Performance Use the stage (know the boundaries) Rehearse with props, if any Speak loud enough for your audience

10. FAQs Where would the contestants, judges, functionaries, and audience be (on Zoom or in Person, or both)? They can be in person or online. They have the option for either way. What if an Area or Division is not able to put together the facilities and equipment to run a hybrid contest. What options do they have? Start identifying contest venues. Rehearse hybrid club meetings. Collaborate with other Areas and Divisions to build teams (share resources, venues, staff).

11. Resources Hybrid Meetings https://www.toastmasters.org/resources/hybrid-meetings https://www.youtube.com/watch?v=vqUsSV4OJQo&t=245s Online Meetings https://www.toastmasters.org/resources/online-meetings https://www.toastmasters.org/resources/toastmasters-guide-to-successful-online- meetings Speech Contests https://www.toastmasters.org/resources/speech-contests/speech-contest-tutorials FAQs https://www.toastmasters.org/footer/faq/Speech%20Contests

12. Conclusion Plan contests Build teams, ask for help Rehearse Have fun and celebrate Let s do this together!

13. Back-up Slides