Guidelines and Setup for Hybrid Speech Contests

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Tan Pham, IP5, DL5
District 33 Program Quality Director
 
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Four Guidelines to Follow.
 
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Online contests 
are those in
which all participants
(contestants, judges, and/or
audience members) are online.
 
Hybrid contests 
are those in
which some participants are
onsite in a physical contest
location provided by the contest
organizers and others are online
using equipment they obtained
themselves. For hybrid contests,
contestants must be provided
with the option to select the
format that works best for their
circumstances.
 
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1) Districts must select a format of either online or hybrid for each level
of the contest (i.e., Area, Division, District). The format selected for a
level must apply to all contests that take place at that level.
District 33 DEC (10 NOV) elected to hold hybrid speech contests at all levels.
 
2) Districts that select hybrid contests for a level can change to require a
format of fully online for all contests remaining in that level based on
local restrictions or safety concerns.
Area, Division, and District level speech contests can still go fully online,
pending on local restrictions or safety concerns.
 
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3) Hybrid contests must allow each contestant to select the format in
which they will participate (onsite or online). Contestants cannot be
penalized for selecting one format versus another. All briefings and
rehearsals must also be offered in a hybrid format.
 
4) In-person contests, with all contestants participating onsite, may be
conducted only if the District selects a hybrid format and all contestants
elect to participate in-person. In this instance, judges may still participate
in the online format.
 
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Online Only Configuration
Zoom meeting room with breakout rooms
Audio/Video (computers, smartphones,
tablets)
Internet connection
Phone/text, email (voting)
 
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Online Only Configuration
Zoom meeting room with breakout rooms
Audio/Video (computers, smartphones,
tablets)
Internet connection
Phone/text, email (voting)
 
Hybrid Configuration
Online Only Configuration
Physical meeting space
Main stage needs only one Audio/Video
setup
In-person Contest Material
Projector or Large Monitor Display*
Speaker*
 
*Only need if there are online contestants
 
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Online Performance
Audio/Video (computers, smartphones,
tablets)
Internet connection
Use good lighting
Utilize camera field of view (know the
boundaries)
Rehearse
 
In-Person Performance
Use the stage (know the boundaries)
Rehearse with props, if any
Speak loud enough for your audience
 
F
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Where would the contestants, judges, functionaries, and audience be
(on Zoom or in Person, or both)?
They can be in person or online. They have the option for either way.
 
What if an Area or Division is not able to put together the facilities and
equipment to run a hybrid contest.  What options do they have?
Start identifying contest venues.
Rehearse hybrid club meetings.
Collaborate with other Areas and Divisions to build teams (share resources,
venues, staff).
 
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Hybrid Meetings
https://www.toastmasters.org/resources/hybrid-meetings
https://www.youtube.com/watch?v=vqUsSV4OJQo&t=245s
Online Meetings
https://www.toastmasters.org/resources/online-meetings
https://www.toastmasters.org/resources/toastmasters-guide-to-successful-online-
meetings
Speech Contests
https://www.toastmasters.org/resources/speech-contests/speech-contest-tutorials
FAQs
https://www.toastmasters.org/footer/faq/Speech%20Contests
 
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Plan contests
 
Build teams, ask for help
 
Rehearse
 
Have fun and celebrate
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Overview of guidelines for organizing hybrid speech contests, including format guidelines to follow, definitions of online and hybrid contests, and detailed instructions for contest setup in both online-only and hybrid configurations. The guidelines cover aspects such as selecting contest formats, allowing contestant choice between onsite and online participation, and ensuring a fair judging process.

  • Speech contests
  • Hybrid format
  • Guidelines
  • Contest setup
  • Online and hybrid

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  1. Hybrid Speech Contests Overview Tan Pham, IP5, DL5 District 33 Program Quality Director

  2. Speech Contest Format Guidelines Four Guidelines to Follow.

  3. Online and Hybrid Definitions Online contests are those in which all participants (contestants, judges, and/or audience members) are online. Hybrid contests are those in which some participants are onsite in a physical contest location provided by the contest organizers and others are online using equipment they obtained themselves. For hybrid contests, contestants must be provided with the option to select the format that works best for their circumstances.

  4. Guidelines 1 & 2. 1) Districts must select a format of either online or hybrid for each level of the contest (i.e., Area, Division, District). The format selected for a level must apply to all contests that take place at that level. District 33 DEC (10 NOV) elected to hold hybrid speech contests at all levels. 2) Districts that select hybrid contests for a level can change to require a format of fully online for all contests remaining in that level based on local restrictions or safety concerns. Area, Division, and District level speech contests can still go fully online, pending on local restrictions or safety concerns.

  5. Guidelines 3 & 4. 3) Hybrid contests must allow each contestant to select the format in which they will participate (onsite or online). Contestants cannot be penalized for selecting one format versus another. All briefings and rehearsals must also be offered in a hybrid format. 4) In-person contests, with all contestants participating onsite, may be conducted only if the District selects a hybrid format and all contestants elect to participate in-person. In this instance, judges may still participate in the online format.

  6. Contest Setup (Online Only) Online Only Configuration Zoom meeting room with breakout rooms Audio/Video (computers, smartphones, tablets) Internet connection Phone/text, email (voting)

  7. Contest Setup (Hybrid) Online Only Configuration Zoom meeting room with breakout rooms Audio/Video (computers, smartphones, tablets) Internet connection Phone/text, email (voting) Hybrid Configuration Online Only Configuration Physical meeting space Main stage needs only one Audio/Video setup In-person Contest Material Projector or Large Monitor Display* Speaker* *Only need if there are online contestants

  8. Hybrid Meeting Configuration

  9. Contestants Online Performance Audio/Video (computers, smartphones, tablets) Internet connection Use good lighting Utilize camera field of view (know the boundaries) Rehearse In-Person Performance Use the stage (know the boundaries) Rehearse with props, if any Speak loud enough for your audience

  10. FAQs Where would the contestants, judges, functionaries, and audience be (on Zoom or in Person, or both)? They can be in person or online. They have the option for either way. What if an Area or Division is not able to put together the facilities and equipment to run a hybrid contest. What options do they have? Start identifying contest venues. Rehearse hybrid club meetings. Collaborate with other Areas and Divisions to build teams (share resources, venues, staff).

  11. Resources Hybrid Meetings https://www.toastmasters.org/resources/hybrid-meetings https://www.youtube.com/watch?v=vqUsSV4OJQo&t=245s Online Meetings https://www.toastmasters.org/resources/online-meetings https://www.toastmasters.org/resources/toastmasters-guide-to-successful-online- meetings Speech Contests https://www.toastmasters.org/resources/speech-contests/speech-contest-tutorials FAQs https://www.toastmasters.org/footer/faq/Speech%20Contests

  12. Conclusion Plan contests Build teams, ask for help Rehearse Have fun and celebrate Let s do this together!

  13. Back-up Slides

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