Guide to Federal Work Study Program for Students
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A federal program that provides part-time
jobs for undergraduate and graduate
students with financial need allowing them
to earn money to help pay education
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Did you fill out a FASFA?
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Be sure to check that you are interested in
work study
Federal Work Study would be included in
your Award Letter
Be sure to “accept” your work study award
on your Financial Aid Award Letter for
2018-2019
–
Access your financial aid at my.Maryville.edu
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Visit myCareer online database at
http://maryville-csm.symplicity.com
&
Simplicity Jobs and Careers app
Register for a student account
Upload a resume
Reach out to your Life Coach for resume review,
cover letter help, and/or mock interviews
Apply for job openings
Will be contacted by supervisors for an
interview and offer of employment
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Communicate with your supervisor about
details/expectations of position
Fill out 2018-19 Student Employment
Authorization Form (requires digital or
written signatures of supervisor & student)
Your supervisor will send it off to the Student
Employment Coordinator for processing
All new student employees must complete
the I-9 form BEFORE starting work
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Track hours worked each day
Fill out MO W4 and Federal W4 forms
Enter direct deposit information
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Work Study is not deducted from the total cost to attend the
institution.
Award money is earned through hours worked
Fall 2018:
New students are paid $7.85/hour
Returning students receive $0.25/hour increase in wages every
fall, from $7.85/hour base.
Spring 2019:
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:
Community Service Positions
On-campus jobs that require specific skills or have added
responsibilities (ex: Peer Tutors and Student Managers)
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Student employees need to “clock in and
clock out” in ADP Workforce Now
Supervisors approve timesheets
bimonthly and student employees are
paid mid-month and again within the first
week of the next month
You can sign up for direct deposit through
ADP
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$2300 is awarded to first year students
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Comes out to about 10 hours/week
–
Can work up to 20 hours/week
CANNOT work during scheduled classes
–
School comes first!!
–
Communicate with supervisor about school schedule at
beginning of semester
Student employees are not expected to work when
classes are not in session at Maryville (e.g.,
Thanksgiving, Holiday Break, Spring Break)
Stop working when full work study award is earned,
or the end of spring Final Exams Week on May 5,
2019
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A new FAFSA needs to be filled out for
each school year
Students can file 2019-2020 FAFSA
starting October 1, 2018
New Student Employment Authorization
Forms need to be submitted each year
Summer Employment is separate from
Fall/Spring and requires new authorization
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High quality of work
Keep scheduled hours
Confidentiality
Follow office guidelines
Punch in and out of ADP to accurately
reflect hours worked
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Conducted in November by supervisor
Reflect job skills, initiative, attitude,
productivity, effectiveness of working
relationships & communication skills
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Outstanding Student Employee Award
Student Employee Appreciation Week
(2
nd
full week of April each year)
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Build transferable, career-related skills
Show initiative
Ask “What am I gaining from this position?” and
“How can I maximize my
talents/strengths/interests in this role?”
Find opportunities for professional development
Utilize goal-setting and performance evaluations
as growth tools
Utilize your resources!!
Life Coach
Coordinator of Student Employment
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:
Bridget Klebolt
314-529-9360 ext. 6702
Studentemployment@Maryville.edu
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Gander 137
314-529-9398
lmnelson@Maryville.edu
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University Library, 1
st
Floor
314-529-9375
career@Maryville.edu
Discover what Federal Work Study is, how to determine eligibility, application processes, accept job offers, complete necessary paperwork, and start working as a student. Get all the details to make the most of this opportunity.
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Presentation Transcript
An Introduction to Federal Work Study Presented by: The Division of Operational Excellence, Office of Career Success and Professional Development and Human Resources
Image result for what is federal work study What is Federal Work Study? A federal program that provides part-time jobs for undergraduate and graduate students with financial need allowing them to earn money to help pay education 2
How do I know if I have Work Study? Did you fill out a FASFA? Be sure to check that you are interested in work study Federal Work Study would be included in your Award Letter Be sure to accept your work study award on your Financial Aid Award Letter for 2018-2019 Access your financial aid at my.Maryville.edu
Application Process, Interviews, & Getting Hired Visit myCareer online database at http://maryville-csm.symplicity.com & Simplicity Jobs and Careers app Register for a student account Upload a resume Reach out to your Life Coach for resume review, cover letter help, and/or mock interviews Apply for job openings Will be contacted by supervisors for an interview and offer of employment
Ive accepted a positionnow what? Communicate with your supervisor about details/expectations of position Fill out 2018-19 Student Employment Authorization Form (requires digital or written signatures of supervisor & student) Your supervisor will send it off to the Student Employment Coordinator for processing All new student employees must complete the I-9 form BEFORE starting work
Starting Work You may start working on the first day of the semester once all employment paperwork and supporting documents have been submitted and you have received an email from Human Resources asking you to register with ADP. You will use ADP Workforce Now to: Track hours worked each day Fill out MO W4 and Federal W4 forms Enter direct deposit information
What do I get paid?? Work Study is not deducted from the total cost to attend the institution. Award money is earned through hours worked Fall 2018: New students are paid $7.85/hour Returning students receive $0.25/hour increase in wages every fall, from $7.85/hour base. Spring 2019: All students are paid $8.60/hour (the new state minimum wage as of 1/1/2019) Exceptions: Community Service Positions On-campus jobs that require specific skills or have added responsibilities (ex: Peer Tutors and Student Managers)
How do I get paid?? Student employees need to clock in and clock out in ADP Workforce Now Supervisors approve timesheets bimonthly and student employees are paid mid-month and again within the first week of the next month You can sign up for direct deposit through ADP
The Basics of Work Study $2300 is awarded to first year students Comes out to about 10 hours/week Can work up to 20 hours/week CANNOT work during scheduled classes School comes first!! Communicate with supervisor about school schedule at beginning of semester Student employees are not expected to work when classes are not in session at Maryville (e.g., Thanksgiving, Holiday Break, Spring Break) Stop working when full work study award is earned, or the end of spring Final Exams Week on May 5, 2019
The Basics of Work Study Cont. A new FAFSA needs to be filled out for each school year Students can file 2019-2020 FAFSA starting October 1, 2018 New Student Employment Authorization Forms need to be submitted each year Summer Employment is separate from Fall/Spring and requires new authorization
Expectations of Student Employees High quality of work Keep scheduled hours Confidentiality Follow office guidelines Punch in and out of ADP to accurately reflect hours worked
Evaluation & Recognition Performance Evaluations Conducted in November by supervisor Reflect job skills, initiative, attitude, productivity, effectiveness of working relationships & communication skills Recognition Outstanding Student Employee Award Student Employee Appreciation Week (2nd full week of April each year)
Making the Most of Student Employment Build transferable, career-related skills Show initiative Ask What am I gaining from this position? and How can I maximize my talents/strengths/interests in this role? Find opportunities for professional development Utilize goal-setting and performance evaluations as growth tools Utilize your resources!! Life Coach Coordinator of Student Employment
Questions? Office of Career Success and Professional Development University Library, 1stFloor 314-529-9375 career@Maryville.edu Coordinator of Student Employment: Bridget Klebolt 314-529-9360 ext. 6702 Studentemployment@Maryville.edu Human Resources Gander 137 314-529-9398 lmnelson@Maryville.edu
