Federal Work Study Program Overview
Federal Work-Study (FWS) is an employment program that allows students with financial need to work while in college. Employers receive financial support to help pay wages, with 75% paid from Work-Study Funds and 25% from School Funds. The program provides valuable opportunities for students to gain work experience and financial assistance.
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Federal Work Study Training CrisenciaBrown OPS, WorkStudy Miranda McMillian Assistant Director,WorkStudy Sherron Sloan Associate Director, OFA
Work Study Federal Work-Study (FWS) is an employment program that provides students with demonstrated financial need the opportunity to work while attending college. FWS provides employers with financial support to help pay wages. FWS pays a percentage of the students wages: 75% paid fromWork-StudyFunds 25% paid fromSchoolFunds
FederalAllocationI Earnings 1,800,000.00 1,600,000.00 1,400,000.00 1,200,000.00 1,000,000.00 800,000.00 600,000.00 400,000.00 200,000.00 201 5-2 016 2016-2 017 2014- 201 5 2013-2 014
FA Timeline Students Awarded: April 18 Students Accept Award: May- Aug 18 Students Search/Interview/Hiring May Aug 18 Payroll Ready New hirepaperworkcomplete: Aug1, 2017 First day ofFall is Aug28New h re p p 5 to 7 daysfor studentsto be payrollready Department repsto runreportto determinewhois ready kco plete: Aug 1, 2017
Student Apply for financial aid by completing the FAFSA FreeApplication for FederalStudentAid (FAFSA.ED.GOV) Accept awards online through my.fsu.edu Receive Authorization email from OFA with form attached Search positions (New Process) Complete Authorization form AwardAmount Time Period JobDescription BudgetCode
Students Responsibilities Ready to work Follow rules of the workplace (dress code, courtesy) Set a schedule and stick to it Call/contact when sick or late Report time every pay period accurately and by the HR/Payroll deadline Keep track of time worked/award earned New worksheetto allowstudents/supervisorstotrackearnings
Supervisor Responsibilities Have studentcompletehiring processwith departmental HR/Payroll rep Allow studenttostart work only afterverifying thatthey havebeen hired in the system Provideclear expectationsto the student Dress code Responsibilities Daily tasks/assignments Verifythe student sschedule does not overlapwithclass schedule Verifytime workedby HR/Payroll deadline Keep track oftime worked/awardearned New worksheetto allowstudents/supervisorstotrackearnings
Hiring Process New Hire Wizardform/Paper (not-online) I-9 Social Securitycard Driver s license Returning students Authorizationform Epaf
Common Issues I-9: Incomplete or inaccurate Missing documents Social Security card/Driver's license Missing information on Authorization form Epaf missing or incomplete Latetimesheets
Resolution CompleteI-9 at its entirety Include copies of SSC and Driver'slicense in the packet Makesure all of the forms areattached before turning in CompleteAuthorization form at its entirety Submit correct informationto prevent delays Avoidcompliance issues by turning in timesheets on time
Submitting Payroll Papers Methods of Delivery Student drop-off - Desk or FSU FWS Dropbox Electronic to FSU Dropbox No Email Not secure
FSU OFA Follow-up Internal Tracking Spreadsheets Comments on File Communication to Department AND Student if information missing/paperwork on hold
Policies It's suggested students can work no more than 20 hours per week Employers should consider student's academic progressand adjust work schedule if needed During semester breaks/vacations,students may workup to 30 hours per week if work schedules have been approved by the supervisor Students may workonly one FWS job at a time Studentscan be FWS and OPS but combined hours cannot exceed40in any week Students not earn more than their FWS award Rate of pay should be based on responsibilities/experience. Starts at 8.10 - Florida Minimum Wage Students may workduring the falland spring semesters only- Summer Work Study employment is not available
Job Search (Current) Excel Job List OFA maintained with minimal information Students must contact department Department interview/hire students Department completes Authorization form
Job Search (Coming Soon) FSU HR Online Job Listing Department creates position listing Students can search job openings online Student applies for specific job openings online After reviewingapplicants, department will proceed through the hiring process
Positive Improvements Departmental control over job description Moreroomto detail jobresponsibilities Skills required Schedule Department control over interview/contact process Department now contactsstudentswhohaveapplied Students gain Experience Real WorldApplication process Online submission ofAuthorization form/resume
Categories Job Categories Pick one! Administrative CreativeServices CustomerService/Hospitality Education/Teaching Financial Services Communications,Marketing, Public Relations Research Scientific or Laboratory Technology
Job Listing - What to list Responsibilities Qualifications Schedule Background Check (if Required)
FSU FWS Online Job Listing Workflow Creates Job Listing Department Reviews/Approves Job Listing OFA Recruiter Goes up on FWS site for students to review Job Listing Posted
Rollout Plan Departments create Job listings: *tentativelyJune 15 onward Open Lab sessions to be scheduled Job portal available to students: July 17 FA communicate readiness to department reps Training Sessions: TBA Department completes positions: July 10-18 All initial positions posted: July 15
Additional Initiatives: Worksheet to Track Earnings
AdditionalEnhancements/ Initiatives FSU Career Center ExperientialLearning Certificate http://www.career.fsu.edu/ECP Offersstructure Measures growth Documents progress ca eerfsu. du/ECP h ttp://ww EC .career.fsu.edu/ECPttp://www.career.fsu.edu/
OFA Email/Listserv OFA work study email FA-FWS@fsu.edu Will reach multiple people in OFA Listservs FWS Supervisors Please sign up! FWS Students - We'll sign them up :) CLSP Supervisors CLSP Students
What to do now Start thinking about your Job descriptions Category Responsibilities Qualifications Schedule Background check Sign up for FWS Supervisors Listserv
Contact Information FSU Office of Financial Aid UCA Suite 4400 Tallahassee FL 32306-2430 Website : financialaid.fsu.edu Workstudy: financialaid.fsu.edu/types-aid/federal- work-study FSU Dropbox https://dropbox.fsu.edu://financialaid.fs u.edu/types-aid/federal-work-study
Contact Information Phone numbers/emails Students 850-644-0539 FSU Departments: Miranda 850-645-7926/ mmcmillan@fsu.edu Crisencia 850-644-5441/ cbbrown@fsu.edu Sherron 850-644-5874/ ssloan@admin.fsu.edu General FA email - FA-FWS@fsu.edu
