Federal Work Study Program Overview

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Federal Work-Study (FWS) is an employment program that allows students with financial need to work while in college. Employers receive financial support to help pay wages, with 75% paid from Work-Study Funds and 25% from School Funds. The program provides valuable opportunities for students to gain work experience and financial assistance.


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  1. Federal Work Study Training CrisenciaBrown OPS, WorkStudy Miranda McMillian Assistant Director,WorkStudy Sherron Sloan Associate Director, OFA

  2. Work Study Federal Work-Study (FWS) is an employment program that provides students with demonstrated financial need the opportunity to work while attending college. FWS provides employers with financial support to help pay wages. FWS pays a percentage of the students wages: 75% paid fromWork-StudyFunds 25% paid fromSchoolFunds

  3. FederalAllocationI Earnings 1,800,000.00 1,600,000.00 1,400,000.00 1,200,000.00 1,000,000.00 800,000.00 600,000.00 400,000.00 200,000.00 201 5-2 016 2016-2 017 2014- 201 5 2013-2 014

  4. StudentsEmployed

  5. FA Timeline Students Awarded: April 18 Students Accept Award: May- Aug 18 Students Search/Interview/Hiring May Aug 18 Payroll Ready New hirepaperworkcomplete: Aug1, 2017 First day ofFall is Aug28New h re p p 5 to 7 daysfor studentsto be payrollready Department repsto runreportto determinewhois ready kco plete: Aug 1, 2017

  6. Departments

  7. Work Study - Stakeholders

  8. Process Overview

  9. Student Apply for financial aid by completing the FAFSA FreeApplication for FederalStudentAid (FAFSA.ED.GOV) Accept awards online through my.fsu.edu Receive Authorization email from OFA with form attached Search positions (New Process) Complete Authorization form AwardAmount Time Period JobDescription BudgetCode

  10. Students Responsibilities Ready to work Follow rules of the workplace (dress code, courtesy) Set a schedule and stick to it Call/contact when sick or late Report time every pay period accurately and by the HR/Payroll deadline Keep track of time worked/award earned New worksheetto allowstudents/supervisorstotrackearnings

  11. Supervisor Responsibilities Have studentcompletehiring processwith departmental HR/Payroll rep Allow studenttostart work only afterverifying thatthey havebeen hired in the system Provideclear expectationsto the student Dress code Responsibilities Daily tasks/assignments Verifythe student sschedule does not overlapwithclass schedule Verifytime workedby HR/Payroll deadline Keep track oftime worked/awardearned New worksheetto allowstudents/supervisorstotrackearnings

  12. Hiring Process New Hire Wizardform/Paper (not-online) I-9 Social Securitycard Driver s license Returning students Authorizationform Epaf

  13. Common Issues I-9: Incomplete or inaccurate Missing documents Social Security card/Driver's license Missing information on Authorization form Epaf missing or incomplete Latetimesheets

  14. Resolution CompleteI-9 at its entirety Include copies of SSC and Driver'slicense in the packet Makesure all of the forms areattached before turning in CompleteAuthorization form at its entirety Submit correct informationto prevent delays Avoidcompliance issues by turning in timesheets on time

  15. Submitting Payroll Papers Methods of Delivery Student drop-off - Desk or FSU FWS Dropbox Electronic to FSU Dropbox No Email Not secure

  16. FSU OFA Follow-up Internal Tracking Spreadsheets Comments on File Communication to Department AND Student if information missing/paperwork on hold

  17. Document Tracking Worksheet

  18. Policies It's suggested students can work no more than 20 hours per week Employers should consider student's academic progressand adjust work schedule if needed During semester breaks/vacations,students may workup to 30 hours per week if work schedules have been approved by the supervisor Students may workonly one FWS job at a time Studentscan be FWS and OPS but combined hours cannot exceed40in any week Students not earn more than their FWS award Rate of pay should be based on responsibilities/experience. Starts at 8.10 - Florida Minimum Wage Students may workduring the falland spring semesters only- Summer Work Study employment is not available

  19. Job Search (Current) Excel Job List OFA maintained with minimal information Students must contact department Department interview/hire students Department completes Authorization form

  20. Job Search (Coming Soon) FSU HR Online Job Listing Department creates position listing Students can search job openings online Student applies for specific job openings online After reviewingapplicants, department will proceed through the hiring process

  21. New Work Study Job Portal

  22. New Work Study Job Portal

  23. Positive Improvements Departmental control over job description Moreroomto detail jobresponsibilities Skills required Schedule Department control over interview/contact process Department now contactsstudentswhohaveapplied Students gain Experience Real WorldApplication process Online submission ofAuthorization form/resume

  24. Categories Job Categories Pick one! Administrative CreativeServices CustomerService/Hospitality Education/Teaching Financial Services Communications,Marketing, Public Relations Research Scientific or Laboratory Technology

  25. Job Listing - What to list Responsibilities Qualifications Schedule Background Check (if Required)

  26. FSU FWS Online Job Listing Workflow Creates Job Listing Department Reviews/Approves Job Listing OFA Recruiter Goes up on FWS site for students to review Job Listing Posted

  27. Rollout Plan Departments create Job listings: *tentativelyJune 15 onward Open Lab sessions to be scheduled Job portal available to students: July 17 FA communicate readiness to department reps Training Sessions: TBA Department completes positions: July 10-18 All initial positions posted: July 15

  28. Additional Initiatives: Worksheet to Track Earnings

  29. AdditionalEnhancements/ Initiatives FSU Career Center ExperientialLearning Certificate http://www.career.fsu.edu/ECP Offersstructure Measures growth Documents progress ca eerfsu. du/ECP h ttp://ww EC .career.fsu.edu/ECPttp://www.career.fsu.edu/

  30. OFA Email/Listserv OFA work study email FA-FWS@fsu.edu Will reach multiple people in OFA Listservs FWS Supervisors Please sign up! FWS Students - We'll sign them up :) CLSP Supervisors CLSP Students

  31. What to do now Start thinking about your Job descriptions Category Responsibilities Qualifications Schedule Background check Sign up for FWS Supervisors Listserv

  32. Contact Information FSU Office of Financial Aid UCA Suite 4400 Tallahassee FL 32306-2430 Website : financialaid.fsu.edu Workstudy: financialaid.fsu.edu/types-aid/federal- work-study FSU Dropbox https://dropbox.fsu.edu://financialaid.fs u.edu/types-aid/federal-work-study

  33. Contact Information Phone numbers/emails Students 850-644-0539 FSU Departments: Miranda 850-645-7926/ mmcmillan@fsu.edu Crisencia 850-644-5441/ cbbrown@fsu.edu Sherron 850-644-5874/ ssloan@admin.fsu.edu General FA email - FA-FWS@fsu.edu

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