Guide to Clerks Summer Conference Submissions and Fund Levies

2019 CLERKS SUMMER CONFERENCE

L-2 HOW AND WHAT TO SUBMIT How to submit; Scan and email Copy L-2 documents and mail Additional documents that may be required; Voter approved fund tracker Copy of newly passed initiatives Canvass of vote (one page), Recovered/Recaptured fund list, STC s form or, May submit your own spreadsheet. What to submit; Signed L-1 L-2 (signed copy or SOF signature on file), L-2 worksheet, Levy calculation sheet,

FYI CURRENT EXPENSE FUND 2018 had 1 county that had a current expense and justice fund budget less than 250,000. Current expense NO Justice fund levy rate max = 0.0026 Current expense WITH Justice fund levy rate max = 0.002 Current expense may make a levy sufficient to raise 250,000.

URBAN RENEWAL AND LEVY COMPUTATIONS FOR CERTAIN FUNDS AS OUTLINED IN I.C. 50-2908 To add increment or not to add increment, that is the question.

QUALIFYING FUNDS I.C. 50-2908 Temporary overrides I.C. 63-803(3) Judgments I.C. 63-1305 or I.C. 33-802(1) School Temporary Supplemental. I.C. 33-802(3) and (4) State Authorized Plant Facilities. (rule) School Emergency I.C. 33-805 Plant Facilities and COSA Plant Facilities Bonds

ADD INCREMENT For these funds add all increment value to compute levies. Temporary overrides I.C. 63-803(3) Judgments I.C. 63-1305 or I.C. 33-802(1) School Temporary Supplemental. I.C. 33-802(3) and (4) State Authorized Plant Facilities. (Rule 804.5.g) School Emergency I.C. 33-805

BOND AND/OR PLANT FACILITIES INFORMATION YOU NEED TO KNOW When was the RAA established? Has there been an annexation done by the RAA? If so when? When was the election for the bond and/or Plant Facilities fund? The answer to the above questions determine whether or not to add increment value to the net taxable value when computing levy rates.

BONDS AND PLANT FACILITIES ADD INCREMENT OR NOT? RAA Established Election for Bond/Plant Facilities Election held prior to 12/2007 Election held after 5/2018 Election held prior to 2007 Add Increment RAA established prior 2007 DO NOT add increment RAA established prior 2007 RAA established prior to 2007 but annexed after 2018 RAA established prior to 2007 did annexation after 2008 RAA established after 1/2015 ADD increment ADD ONLY increment within annexed area. ADD all increment Election held after to 2008 Election held prior to 2007 ADD all increment.

WEB L-2 (WWW.TSB.TAX.IDAHO.GOV) Getting started for 2019 Please make sure that you verify all taxable values. Doing so will create an L-2 even if they don t levy. Funds with levy limits, if over levy limit error message shows up to clear error message hit the enter fund button. Also applies if p-tax budget is negative. County current expense now has 3 listings: current expense, current expense 250,000 (no levy limit), and current expense with justice fund. Available for this year. When you select fund please note if there is an asterisk next to the fund name that indicates last year s selection.

WEB L-2 Another item deals with urban renewal increment only showing up on the county s screen that actually has the RAA. For example for School 331, which is in 4 counties, Cassia, Jerome, Lincoln, and Minidoka. Only Minidoka, which has the RAA, could see how much increment was entered. This has been fixed now any county will be able to see how much increment has been entered.

LOCAL GOVERNING ENTITY CENTRAL REGISTRY June 2018 Shelley Sheridan - (208) 334-4832 phone - (208) 334-2034 fax ssheridan@lso.idaho.gov

DATE(S) TO REMEMBER The registry must be updated by December 1each calendar year, which includes: 1. Updating entity information, if necessary 2. Entering financial information for current and prior fiscal years. 3. Uploading supporting documents a. Current fiscal year s approved budget b. Prior fiscal year s budget to actual expenditures comparison c. Most recently completed financial audit * * Per Idaho Code, audit reports are due within 9 months from the entities fiscal year- end.

DATE(S) TO REMEMBER The registry must be updated by December 1st each calendar year. * Per Idaho Code, audit reports are due within 9 months from the entities fiscal year-end. Tip: Update the registry around the same time each year so you re reporting consecutive fiscal year s data. Therefore, an entity with a fiscal year end of 9/30 requiring an audit should update the registry by 6/30, thus meeting both deadlines. (Audit due by June 30 and registry due by December 1)

LSO TIMELINE After the December 1 deadline, LSO begins review. JANUARY: List of entities registered and their compliance status is posted on LSO S website JANUARY AUGUST: LSO continues review, monitors compliance, and communicates compliance status with the entities and counties SEPTEMBER 1: Final list of noncompliant entities is provided to the Tax Commission and counties SEPTEMBER NOVEMBER: LSO continues to monitor non-compliant accounts for compliance and notify the State Tax Commission as necessary

PENALTIES FOR NON-COMPLIANCE FAILURE TO COMPLY: Entities shall be prohibited from including in its budget any budget increase otherwise permitted by either subsection (1)(a) or (e) of section 63-802, Idaho Code The Tax Commission shall withhold the annual distribution of sales tax pursuant to section 63-3638(10), Idaho Code, for any noncomplying entity. These withheld funds can be recovered by the entity upon compliance The board of county commissioners shall convene to determine appropriate compliance measures for any local governing entity that is a non-taxing district including, but not limited to, the following: Require a meeting of the board of county commissioners and the entity s governing body wherein the board of county commissioners shall require compliance Assess a noncompliance fee on the noncomplying entity. Such fee shall not exceed five thousand dollars ($5,000) Cause a special audit to be conducted on the entity at the cost of the entity

LSO REGISTRY SALES TAX BEING WITHHELD Tot al FY2018 By Qtr Distribution withheld Sept 2018 Dec 2018 Mar 2019 Jun 2019 County District Amount Amount Amount Amount Amount City of Butte City 278.35 275.18 236.14 278.35 1,068.02 Butte City of Lost River City of Hamer City of Heutter - - - - Custer Jefferson Kootenai 422.96 456.21 397.64 451.05 341.71 387.54 422.96 456.21 1,585.27 1,751.01 Total Withheld 1,157.52 1,123.87 965.39 1,157.52 4,404.30 Tot al FY2019 Amount 58,164.19 By Quarter Distribution Withheld County Bannock M cCam m on Cem et er y Bannock Swan Lake Cem et er y Cassi a Oakl ey Val l ey Cem et er y I daho Fer di nand Cem et er y Idaho Ferdinand Highway Idaho Keuterville Highway Jefferson Levee District #1 Lewis Central Highway Lewis Evergreen Highway Teton Felt Cemetery Total Withheld Sept 2018 Dec 2018 Amount 14,707.50 Mar 2019 Amount 14,264.91 Jun 2019 Amount Amt Returned to District Amount being held 15,525.33 47,782.61 94,863.58 District Amount 15,159.56 468.98 97.08 807.99 122.15 1,984.77 1,216.31 638.73 6,235.75 3,546.97 40.83 441.37 93.25 787.06 119.82 1,947.07 1,200.73 638.73 6,011.02 3,427.62 40.83 414.33 89.50 766.56 117.55 1,910.16 1,185.48 638.73 5,790.98 3,310.79 40.83 448.53 94.24 1,773.21 374.07 2,361.61 479.95 7,798.85 4,807.29 2,554.92 24,107.03 13,743.94 163.32 1,773.21 374.07 0.00 479.95 2,361.61 14,032.22 120.43 1,956.85 1,204.77 638.73 6,069.28 3,458.56 40.83 9,584.67 5,109.84 13,743.94 489.96 2,361.61 Districts listed above are still not in compliance.

2020 BUDGET AND LEVY WORKSHOP POSSIBLE DATES May 6th and 7th for North Idaho May 12th, 13th, and 14th for South Idaho May 27th for Boise/Nampa Locations - Boise School Admin Bldg, CWI campus, other suggestions. Canyon Ambulance offered their facility. Or we could move things up by one week and start on the 1st of May. Locations?????