Graduate Council Meeting Overview January 22, 2020

GRADUATE COUNCIL MEETING JANUARY 22, 2020

CALL TO ORDER Seating of substitute council members Consent Agenda

ANNOUNCEMENTS AND REMARKS Bethany Gray, Chair Bill Graves, Dean of the Graduate College Carolyn Cutrona, Associate Dean of the Graduate College Judy Strand, Graduate College Office

OLD BUSINESS Exceptions to full graduate faculty status Bridge funding for arrival of new child Expired course policy for MFA and EDD Masters tuition policy

OLD BUSINESS Exceptions to full graduate faculty status Bridge funding for arrival of new child Expired course policy for MFA and EDD Masters tuition policy

WORDING FOR BRIDGE FUNDING CHANGE Full text available here: https://www.grad- council.iastate.edu/current-council

OLD BUSINESS Exceptions to full graduate faculty status Bridge funding for arrival of new child Expired course policy for MFA and EDD Masters tuition policy

EXPIRED COURSE POLICY FOR MFA/EDD EDD program does not allow transfer credit and is cohort-based, so it does not need expired courses MFA programs in Design support limit closer to Ph.D.

OLD BUSINESS Exceptions to full graduate faculty status Bridge funding for arrival of new child Expired course policy for MFA and EDD Masters tuition policy

Stipend (50% FTE,1 semester) Tuition University of California Davis $7778.25-$15241.50 minimums with stepped increases All tuition and fees covered/waived if above 25% PEER INSTITUTIONS TUITION AND STIPEND POLICIES University of Illinois Champagne-Urbana $8894 minimum All tuition and some but not all fees if between 25% and 67% Michigan State University $7095.20-$8173.20 minimums with stepped increases All tuition for 9 credits, no fee waiver University of Minnesota $7671.19-$12210.56 range 50% FTE= 100% tuition 25% FTE= 50% tuition 12.5% FTE= 25% tuition North Carolina State University $2610-$21600 range All tuition covered, but with strict number of semester limits Ohio State University $8257.5 minimum 50% and above: All tuition and fees Penn State University $11202.50 average All tuition University of Wisconsin $9306 minimum 33% and above:All tuition, no fees Iowa State University $9200 minimum Masters: 25% FTE= 25% tuition; 50%FTE=50% tuition Ph.D.: 25% FTE= 50% tuition; 50% FTE=100% tuition

EXPIRED COURSE POLICY https://www.grad-college.iastate.edu/handbook/chapter.php?id=6&search=expired%20course&section=6.3#search Issues that have been raised: Expired course policies negatively impact students who pursue non-academic career paths in between a master s and doctoral program May be a deterrent for students entering doctoral programs from industry MFA students are currently considered Masters students, despite the fact that it is a terminal degree program, typically require more credits, and attract students with earned graduate degrees

EXPIRED COURSE POLICY https://www.grad-college.iastate.edu/handbook/chapter.php?id=6&search=expired%20course&section=6.3#search 8-10 years 6 credits unlimited 11+ years 0 credits 36 credits (no more than 12 > 16 yrs) 7 years unlimited unlimited Masters PhD

NEW BUSINESS Expired course policy for MPP degree EDD committee member requirement Interdepartmental programs and how students are counted Counting 4-credit courses in fulfillment of POSC requirements that would exceed Graduate Council credit-limit policies Predoctoral scholars wording change Postdoc contact person Documentation and Dissemination of Grad College Handbook revisions

MPP EXPIRED COURSE WAIVER REQUEST Full text available here: https://www.grad- council.iastate.edu/current-council

NEW BUSINESS Expired course policy for MPP degree EDD committee member requirement Interdepartmental programs and how students are counted Counting 4-credit courses in fulfillment of POSC requirements that would exceed Graduate Council credit-limit policies Predoctoral scholars wording change Postdoc contact person Documentation and Dissemination of Grad College Handbook revisions

EDD COMMITTEE MEMBER REQUIREMENT Full text available here: https://www.grad- council.iastate.edu/current-council

NEW BUSINESS Expired course policy for MPP degree EDD committee member requirement Interdepartmental programs and how students are counted Counting 4-credit courses in fulfillment of POSC requirements that would exceed Graduate Council credit-limit policies Predoctoral scholars wording change Postdoc contact person Documentation and Dissemination of Grad College Handbook revisions

NEW BUSINESS Expired course policy for MPP degree EDD committee member requirement Interdepartmental programs and how students are counted Counting 4-credit courses in fulfillment of POSC requirements that would exceed Graduate Council credit-limit policies Predoctoral scholars wording change Postdoc contact person Documentation and Dissemination of Grad College Handbook revisions

4 CREDIT CLASSES AND APPLYING THEM TO CREDIT LIMITS The 9 credit limit on non-degree coursework applied to graduate degree is actually 10 to allow for stat 587 Should this be a common practice for all 4 credit courses?

NEW BUSINESS Expired course policy for MPP degree EDD committee member requirement Interdepartmental programs and how students are counted Counting 4-credit courses in fulfillment of POSC requirements that would exceed Graduate Council credit-limit policies Predoctoral scholars wording change Postdoc contact person Documentation and Dissemination of Grad College Handbook revisions

PREDOCTORAL SCHOLARS WORDING CHANGE A Predoctoral Scholar Appointment follows the exact same postdoctoral stipend scale and benefits (see below). A predoctoral scholar appointment does not need to be advertised in the same manner that a postdoctoral scholar position needs to be (see below), as long as the graduate student who is transitioning to a predoctoral scholar does not have a change in principal investigator. A principal investigator that wants a predoctoral scholar to be hired as a postdoctoral scholar for longer than the 3-month exception, must publically post the position as it is described below under Hiring Forms/Procedure for postdoctoral scholars. The difference between the two appointment types is that the predoctoral scholar is still in the process of completing the doctoral degree (or equivalent). A predoctoral scholar must have completed the oral and written preliminary examinations and must be registered for a graduate credit (minimum) each semester. Upon completion of the doctoral degree, the position can be transferred to the postdoctoral level. The predoctoral scholar appointment time is counted towards the five-year maximum postdoctoral appointment.

NEW BUSINESS Expired course policy for MPP degree EDD committee member requirement Interdepartmental programs and how students are counted Counting 4-credit courses in fulfillment of POSC requirements that would exceed Graduate Council credit-limit policies Predoctoral scholars wording change Postdoc contact person Documentation and Dissemination of Grad College Handbook revisions

POSTDOC CONTACT PERSON Full text available here: https://www.grad- council.iastate.edu/current-council

NEW BUSINESS Expired course policy for MPP degree EDD committee member requirement Interdepartmental programs and how students are counted Counting 4-credit courses in fulfillment of POSC requirements that would exceed Graduate Council credit-limit policies Predoctoral scholars wording change Postdoc contact person Documentation and Dissemination of Grad College Handbook revisions

OTHER ITEMS Any other items from the graduate council members External POS members (and COI issues)

POS MEMBERSHIP ISSUES Purpose and definition of the external POS committee member Current handbook language: Member(s) from Outside the Student s Field of Emphasis.The outside graduate faculty member(s) of the POS committee provide relevant specialized knowledge or a different perspective helpful to the planning, execution, and reporting of research, or some aspect of intellectual diversity deemed important by the committee and/or major. Dealing with conflicts of interest within the POS committee Examples: POS member(s) as PI on grant as basis of thesis/dissertation; close relationships between POS members

MASTERS GRADUATE ASSISTANT TUITION SCHOLARSHIP RATE 3.3.1 Graduate Assistantship Tuition Scholarships Graduate students appointed to a graduate assistantship appointment of 1/4-time or more for at least 3 months in fall and spring terms and for 4 weeks in summer term, are assessed tuition at the full-time resident (in-state) rate for the fall and spring term. Summer term tuition is assessed at resident (in-state) rate for the number of credits registered for. The graduate assistantship tuition scholarships are not paid directly to the student, but are applied to the student s tuition bill. The scholarship awards are equal to: For a master s student: 50% of full-time tuition per semester for each student on an assistantship appointment of 1/2-time or more or 25% of full-time tuition per semester for each student on an assistantship appointment of 1/4-time or more, but less than 1/2-time. For a Ph.D. (and terminal master s program) student: 100% of full-time tuition per semester for each student on an assistantship appointment of 1/2-time or more or 50% of full-time tuition per semester for each student on an assistantship appointment of 1/4-time or more, but less than 1/2-time. https://www.grad-college.iastate.edu/handbook/chapter.php?id=3#3.2