Supervising Graduate Assistants: A Comprehensive Guide
Explore essential topics related to supervising graduate assistants, including types of assistantships, differences between Storrs/Regionals and UConn Health GAs, resources for supervisors, and upcoming events like the Timely Topics series. Gain insights into managing graduate assistantships effectively and accessing support for faculty and staff involved in the supervision of graduate students.
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The Graduate Schools Timely Topics Series Supervising Graduate Assistants Cinnamon Adams, The Graduate School Alison Cutler, Office of Faculty and Staff Labor Relations Megan Petsa, The Graduate School March 9, 2023
GA Quick Overview Graduate Assistant (GA) Umbrella term that includes both Teaching Assistants (TAs) and Research Assistants (RAs) Definition Minimum appointment is 10 hours per week (typically 20 hours max) Appointment must be for the full semester (cannot select a non-standard start or end date) Differences between Storrs/Regionals GAs and UConn Health GAs Storrs GAs are unionized UCH uses a different payroll system UCH has a 12 month stipend, no stipend levels If a GA is going to be funded by and working at UCH, they should be appointed through UCH s payroll system.
Resources for Supervisors TGS website: Information About Graduate Assistantships Provides information for faculty/staff on administering assistantships, including what to consider before you offer an appointment, guidance on making offers, getting started as a GA, and completing or resigning an appointment Timely Topics Topics have included: International Teaching Assistants GA Leave, Academic Leave, or Time Off? Graduate Students on Special Payroll Setting Up for Success: Recruitment, Offer Letters, and Hiring of GAs Updates to the GEU Contract Resources and Referrals for GAs Includes information about The Graduate School, Labor Relations, CARE team, Ombuds, Employee Assistance Program, Human Resources (GA leave and employee accommodations), Center for Students with Disabilities, and more
Presenter Contact Information Cinnamon Adams, Director of Graduate Student and Postdoctoral Support (The Graduate School) Cinnamon.adams@uconn.edu | gradschool@uconn.edu Alison Cutler, Labor Relations Associate, Labor and Employment Attorney (Labor Relations) Alison.cutler@uconn.edu | laborrelations@uconn.edu Megan Petsa, Director of Graduate Student Administration (The Graduate School) Megan.petsa@uconn.edu | gradschool@uconn.edu
Upcoming Events Timely Topics Timely Topics is a series of opportunities to engage with subject matter experts on topics relevant to those who support and advise graduate students and programs. Every session is available to all UConn faculty and staff. Next Up: Workflow and Tools When Recruiting & Hiring Graduate Assistants for Non-Academic Units Thursday, April 13, 2023 at 1:00 pm Graduate students have a wealth of knowledge and skills that make them incredible assets as Graduate Assistants (GAs). As more non-academic units offer graduate assistantship positions than ever before, The Graduate School and the Center for Career Development are partnering to offer guidance on what non-academic units should take into consideration when recruiting and hiring a GA, including best practices for creating a job description that will attract a strong applicant pool, how to advertise open GA positions, and how to handle the administrative and payroll aspects of appointing a GA in a non-academic unit. Any non-academic unit that currently hires or is considering hiring a GA will find this session valuable. Graduate Admissions Cycle Debrief Thursday, May 18 at 11:00 am Join the Graduate Admissions and GradSlate teams to debrief the recent admissions cycle and hear updates regarding the next cycle. We will go over changes and best practices for graduate admissions, and we will preview and request feedback on new developments. Please bring your observations, questions, and items for your wish list . Preparing for Fall: Graduate Assistant Payroll Procedures Thursday, June 1, 2023 at 1:00 pm This session will outline everything you need to know to successfully process graduate payroll transactions for this fall. We ll cover SmartHR templates, important dates and deadlines, outline the payroll audit process, and discuss the most common mistakes and ways to prevent them. This session will also share detailed information about the role and importance of the Supplemental Description of Duties Form and will provide an overview of GA health insurance and information departments should be aware of to best help their GAs transition into their employee role. REGISTER
