Georgia's LEA Consolidated Application Process

 
F
u
n
d
a
m
e
n
t
a
l
s
 
o
f
 
t
h
e
C
o
n
s
o
l
i
d
a
t
e
d
 
A
p
p
l
i
c
a
t
i
o
n
 
Robyn S. Planchard
School Improvement – Federal Programs
Title I Education Program Specialist
rplanchard@doe.k12.ga.us
(404) 985-3808
 
9/13/2024
 
1
 
9/13/2024
 
2
 
S
C
H
O
O
L
 
I
M
P
R
O
V
E
M
E
N
T
 
&
 
D
I
S
T
R
I
C
T
 
E
F
F
E
C
T
I
V
E
N
E
S
S
 
B
a
s
i
c
s
 
o
f
 
t
h
e
 
C
o
n
A
p
p
 
9/13/2024
 
3
 
This session will focus on the overall components of
the consolidated application (ConApp)  and how to
navigate within the ConApp for initial
Comprehensive LEA Improvement Plan(CLIP)
submissions
Plan amendments
Budget submissions
Budget revisions
Transferability
Manage schools
Running reports
 
P
u
r
p
o
s
e
 
9/13/2024
 
The purpose of the LEA ConApp overall is to leverage
resources across programs to ensure that  all children
have an opportunity to meet state academic
achievement standards
By consolidating the planning and program requirements
across all programs participating in the LEA ConApp
process, the need for LEAs to submit multiple plans is
eliminated
 
This makes the application process more efficient for
applicants
 
4
 
B
a
c
k
g
r
o
u
n
d
 
9/13/2024
 
5
 
   In 1999, Georgia began participating in the federal
consolidated application
 
The signing of No Child Left Behind (NCLB) in 2001 led to
some modifications in the application process for FY02
 
 
B
a
c
k
g
r
o
u
n
d
 
9/13/2024
 
NCLB reverted back to the Elementary and Secondary
Education Act of 1965 (ESEA) in FY10 which led to additional
modifications with the inception of the American Recovery
and Reinvestment Act of 2009 (ARRA)
 
The current programs that utilize the local educational
agency (LEA) ConApp Web site, as well as several additional
programs that have come online in the last few years, single-
handedly dispense over $1 billion dollars to school systems in
Georgia
 
 
6
 
T
o
d
a
y
s
 
A
g
e
n
d
a
 
9/13/2024
 
7
 
Identify the roles of the Work Flow
Review the LEA ConApp Web site
Identify the general parts of the ConApp
Explore the CLIP submissions and plan
revisions
Explore the Flexible Learning Program (FLP)
submissions and plan revisions
 
T
o
d
a
y
s
 
A
g
e
n
d
a
 
9/13/2024
 
8
 
Inspect budget submissions and review
budget amendments
Investigate the Transferability of Funds
Function
Examine how to use the Manage Schools
Function
Perform Queries to track application status
Run Reports to obtain data
 
 
 
 
I
d
e
n
t
i
f
y
i
n
g
 
t
h
e
 
R
o
l
e
s
a
n
d
 
W
o
r
k
 
F
l
o
w
 
9/13/2024
 
9
 
Five distinct roles are available
1.
LEA ConApp Coordinator
2.
 Superintendent
3.
State ConApp Coordinator
4.
State Program Manager,  State Plan Approver, and
5.
State Grants Accounting
 
R
o
l
e
s
 
a
n
d
 
W
o
r
k
 
F
l
o
w
 
9/13/2024
 
10
 
W
e
b
 
S
i
t
e
 
9/13/2024
 
Within a Web browser, logon to the following site:
http://www.gadoe.org
 
11
 
 
 
9/13/2024
 
12
 
Within the LEA ConApp Web site, enter
your username and password
 
T
h
e
 
G
a
D
O
E
 
P
o
r
t
a
l
 
P
a
r
t
s
 
o
f
 
t
h
e
 
C
o
n
 
A
p
p
 
9/13/2024
 
13
 
Prayer Certification
In order to receive funds under the ESEA, a LEAmust certify
in writing to the Georgia Department of Education
(Department) that no policy of the LEA prevents, or
otherwise denies participation in constitutionally protected
prayer in public elementary and secondary schools as set
forth in this guidance
 
An LEA must provide this certification to the Department by
October 1
 of each subsequent year during which the LEA
participates in an ESEA program. Only the Superintendent
can sign off on the Prayer Certification.
 
 
 
 
 
 
C
L
I
P
 
S
u
b
m
i
s
s
i
o
n
s
 
9/13/2024
 
14
 
With each new fiscal year, the ConApp opens
The prior CLIP entries will be auto-populated into
the new FY’s CLIP Descriptors
The text clean-up process should not be performed
by selecting the icon
 
C
L
I
P
 
S
u
b
m
i
s
s
i
o
n
s
 
a
n
d
R
e
v
i
s
i
o
n
s
 
9/13/2024
 
15
 
 
Select applicable Descriptor and type in new
information or revisions
Do not select the Clean-Up Icon            because this
will remove text that was recently formatted
Submission process—work flow
Plan Revisions
Audit Trail
 
C
L
I
P
 
S
u
b
m
i
s
s
i
o
n
s
 
a
n
d
P
l
a
n
 
R
e
v
i
s
i
o
n
s
 
9/13/2024
 
16
 
 
Click on the Implementation Plans tab
Performance Goals from the previous year’s
application will be displayed
Uploaded files to the Attachment tab are allowed
and do not have to be added within the online
application
 
C
L
I
P
 
S
u
b
m
i
s
s
i
o
n
s
 
a
n
d
P
l
a
n
 
R
e
v
i
s
i
o
n
s
 
9/13/2024
 
17
 
Implementation Plans
Select the goal from the drop-down menu to update
individual goals
 
 
 
 
Select the checkbox for 
“Are Implementation Plan
Descriptions Revised?”
 and the 
Update
 button to save
changes
 
 
F
l
e
x
i
b
l
e
 
L
e
a
r
n
i
n
g
P
l
a
n
 
(
F
L
P
)
 
S
u
b
m
i
s
s
i
o
n
s
 
9/13/2024
 
18
 
The Flexible Learning Program (FLP) Plan tab is located
in the ConApp on the Planning tab
 
F
L
P
 
S
u
b
m
i
s
s
i
o
n
s
a
n
d
 
P
l
a
n
 
R
e
v
i
s
i
o
n
s
 
9/13/2024
 
19
 
 
FLP plans are submitted and follow the same work
flow as the CLIP
LEA ConApp Coordinator
Superintendent
State ConApp Coordinator,
State Program Manager,  State Plan Approver
 
B
u
d
g
e
t
 
S
u
b
m
i
s
s
i
o
n
s
 
9/13/2024
 
20
 
 
Title I, Part A is a federally funded program under the
Elementary and Secondary Education Act of 1965 (ESEA).
This Act provides federal funds through the Department to
LEAs and public schools with high percentages of poor
children to help ensure that all children meet challenging
state academic content and student academic achievement
standards
 
B
u
d
g
e
t
 
S
u
b
m
i
s
s
i
o
n
s
 
9/13/2024
 
21
 
 
LEAs must submit, through the ConApp, the Title I, Part A budget
 
Prior to review of any budget submitted for approval, the Title I
Education Program Specialist reviews the changes made to the
CLIP. The CLIP contains 31 Descriptors, 24 of which must be
reviewed for revision and/or approval by the Title I Education
Program Specialist
 
B
u
d
g
e
t
 
S
u
b
m
i
s
s
i
o
n
s
 
9/13/2024
 
22
 
 
Complete all parts of the Program Information
Page:
 
1.
Fiscal Effort
2.
Set-Asides
 
B
u
d
g
e
t
 
S
u
b
m
i
s
s
i
o
n
s
 
9/13/2024
 
23
 
Required set-asides
FLPs for Priority and Focus Schools
FLPs for Alert Schools, if applicable
Professional development for highly qualified
teachers
Professional development for district effectiveness
Parental Involvement
Eligible private school children
Homeless children and youth in non-participating
schools; and
Neglected and Delinquent students
 
B
u
d
g
e
t
 
S
u
b
m
i
s
s
i
o
n
s
 
9/13/2024
 
24
 
 
Optional district wide set-asides
LEA level and/or districtwide activities only
Activities cannot be charged to a school’s facility
code, but rather the LEA’s facility code—8010
LEA must have a well-crafted districtwide program
plan that places these personnel at Title I schools
according to clear criteria to overcome
unintentionally serving schools out of rank order, due
to having schools with lower rates of poverty
receiving a higher per-pupil amount than schools
with a higher amount of poverty
 
B
u
d
g
e
t
 
S
u
b
m
i
s
s
i
o
n
s
 
9/13/2024
 
25
 
3.
Other Funds
This section is for documentation of other funding
sources for professional development
 
4.
School Allocations:
 
Public Schools
 
Private Schools
 
B
u
d
g
e
t
 
S
u
b
m
i
s
s
i
o
n
s
 
9/13/2024
 
26
 
5.
Private School Proportionality
 
Equitable services fall into three categories
Parental Involvement
Instruction
Professional Learning
 
The amount of the reserved funds that must be used for
private schools must be proportionate to the number of
private school children from low-income families
residing in Title I, Part A participating public school
attendance areas
 
B
u
d
g
e
t
 
S
u
b
m
i
s
s
i
o
n
s
 
9/13/2024
 
27
 
6.
Eligible Attendance Area Worksheet
 
The LEA must allocate funds per-pupil amount (PPA) to
schools or attendance areas in rank order, or rank order
by grade span. If the LEA is unable to serve all eligible
attendance areas, then schools above 75-percent must
receive allocations first in rank order
 
 
B
u
d
g
e
t
 
S
u
b
m
i
s
s
i
o
n
s
 
9/13/2024
 
28
 
7.
Data Collections:
Indirect Cost Worksheet
Highly Qualified (Hi-Q) Request for Lesser Amount Worksheet
Equitable Services for Participating Private Schools
 
B
u
d
g
e
t
 
S
u
b
m
i
s
s
i
o
n
s
 
9/13/2024
 
29
 
Budget Detail
 
The budget detail must include all expenditures from the
Set-Aside page and the School Allocation tab
 
The descriptions of all budgeted items must be specific and
clearly describe the intent of the expenditure
 
LEAs must refrain from using these words: such as, will
include, including but not being limited to, and etc.
 
B
u
d
g
e
t
 
S
u
b
m
i
s
s
i
o
n
s
 
9/13/2024
 
30
 
Budget Detail
 
The set-aside page and the school allocation page link to
one another, but they do not link to the budget detail pages.
If all funds have been budgeted, there should be no
unallocated funds
 
All budgeted items must be supplemental. Supplanting
occurs when Title I funds are used in place of state and/or
local funds that the school/LEA earned
 
B
u
d
g
e
t
 
S
u
b
m
i
s
s
i
o
n
s
 
9/13/2024
 
31
 
Detail Examples
Adequate example: 
After-school tutoring for the children at
Flowering Branch Children’s Shelter (N&D set-aside)
Inadequate example: 
After-school tutoring
Adequate example: 
Differentiated Instruction training for all
teachers at ABC Middle School (Professional Learning set-
aside)
Inadequate example: 
Professional Learning
 
Budget Function and Object Codes
Refer to the Department Chart of Accounts
 
B
u
d
g
e
t
 
S
u
b
m
i
s
s
i
o
n
s
 
9/13/2024
 
32
 
The following function and object codes should be used:
Before/after-school tutoring by employee – 1000-199
Before/after-school contracted tutoring – 1000-300
Software license leases – 1000-612
E-books – 1000-642
Schoolwide consolidation of funds – 1000-881
Academic Coach – 2210-191
Title I Director – 2230-190
Homeless Liaison – 2230-191
Audit cost – 2300-300;  Indirect cost – 2300-880
Bus transportation (energy) –2700-620;
Bus transportation (driver) – 2700-180
 
B
u
d
g
e
t
 
S
u
b
m
i
s
s
i
o
n
s
 
9/13/2024
 
33
 
The following function and object codes should be
used:
Parental Involvement Coordinator – 2900-177
Parent notification letters – 2900-530
Child care for parent meetings – 2900-595;
Light snacks for parent meeting from a vendor – 2900-595
Light snacks for parent meeting purchased from a grocery
store or school lunchroom – 2900-610
Object code “700” – Property –Capital Outlay. LEAs must
have prior approval from Title I Program Manager before
this type of expenditure can be approved
 
B
u
d
g
e
t
 
R
e
v
i
e
w
 
9/13/2024
 
34
 
If after review of the above steps is complete and
all areas are acceptable, then the Title I Education
Program Specialist will sign off on the budget
indicating approval. An email is automatically sent
to Grants Accounting requesting approval of the
program
 
Once Grants Accounting has approved the budget,
funds are available through Georgia ’s Grants
Accounting Online Report System (GAORS)
 
B
u
d
g
e
t
 
R
e
v
i
e
w
 
9/13/2024
 
35
 
 
If a revision request is needed, the Title I
Education Program Specialist must provide
detailed information indicating what is needed for
revision, additions, deletions and/or clarifications.
This information is provided in the Request for
Revision box inside the individual program
 
B
u
d
g
e
t
 
R
e
v
i
s
i
o
n
s
 
9/13/2024
 
36
 
Once the requested revision is completed and
the Superintendent signs off again, the budget
will be reviewed again to ensure that all areas
are addressed
 
The sign-off and revision requests create an audit
trail of the approval process. Emails are
automatically sent to the LEA (superintendent
and ConApp coordinator) once the budgets have
been approved and/or a revision is requested
 
B
u
d
g
e
t
 
A
m
e
n
d
m
e
n
t
s
 
9/13/2024
 
37
 
 
LEAs must submit budget amendments for any changes
in the original approved budget that exceed 25-percent
in any function code using the LEA ConApp approval
process
 
Budget amendments must also be made if there are
changes in the scope of the plan or if there are
expenditures for function or object codes that are not in
the approved budget
 
B
u
d
g
e
t
 
A
m
e
n
d
m
e
n
t
s
 
9/13/2024
 
38
 
Just as with the original budgets, once the
superintendent has signed off a program, the
ConApp coordinator and Department Title
Programs Director will receive an email message
stating that budget amendment has been signed off
At this time the approval process begins for an
amendment.  The sign-off and/or Request for
Revision process is the same for amendments as for
original budgets
 
P
r
i
n
t
i
n
g
 
B
u
d
g
e
t
s
 
9/13/2024
 
39
 
Printing Through Reports :  Choose Miscellaneous
Reports, 
Program
 Summary Report, the fiscal year the
program Title !, Part A. Click Review Report to print the
Program Summary report
 
This summary report will not print the embedded
Indirect Cost or Highly-Qualified (Hi-Q) Request for
Lesser Amount worksheets. These worksheets are
found within the Data Collection tab inside the Title I,
Part A budget
 
 
 
T
r
a
n
s
f
e
r
a
b
i
l
i
t
y
o
f
 
F
u
n
d
s
 
F
u
n
c
t
i
o
n
 
9/13/2024
 
40
 
 
The funds you transfer into Title I become Title
I funds subject to all rules and regulations for
Title I. Once the funds become Title I funds the
funds can never be moved back out to another
program
Districts should think about how the transfer
of funds will impact any of their required set-
asides. The transferred funds may impact the
required set-asides including those for parental
involvement and private schools
 
 
 
 
T
r
a
n
s
f
e
r
a
b
i
l
i
t
y
o
f
 
F
u
n
d
s
 
F
u
n
c
t
i
o
n
 
9/13/2024
 
41
 
 
The Title II, Part A consultant/specialist who
works with the district must be notified in
writing (email) about the district’s intent to
transfer Title II, Part A funds to Title I prior to
submitting the Title II, Part A budget for
approval
 
T
r
a
n
s
f
e
r
a
b
i
l
i
t
y
 
o
f
F
u
n
d
s
 
F
u
n
c
t
i
o
n
 
9/13/2024
 
42
 
 
The district must notify in writing (email)
Department’s Grants Accounting Department
about the district’s intent to transfer Title II, Part
A funds to Title I, Part A prior to the transfer.  The
emails should be directed to Regina Hailey
(
RHailey@doe.k12.ga.us
) and in Grants
Accounting
 
T
r
a
n
s
f
e
r
a
b
i
l
i
t
y
 
o
f
F
u
n
d
s
 
F
u
n
c
t
i
o
n
 
9/13/2024
 
43
 
 
The district superintendent must notify the
Department’s Title Programs Director in writing,
stating the district’s intent to transfer Title II,
Part A funds into Title I, Part A, sign the letter,
scan the letter to a pdf file, and attach the letter
to the Attachment tab in the ConApp prior to
signing off on the Title I, Part A budget. (The
letter is not mailed…just attached.)
 
T
r
a
n
s
f
e
r
a
b
i
l
i
t
y
 
o
f
F
u
n
d
s
 
F
u
n
c
t
i
o
n
 
9/13/2024
 
44
 
 
In the Title II, Part A Budget:
 
From
 Program Title II, Part A
To Program Title I, Part A
 
Function 5000--Object 930
Amount
 
M
a
n
a
g
e
 
P
u
b
l
i
c
S
c
h
o
o
l
s
 
F
u
n
c
t
i
o
n
 
9/13/2024
 
45
 
Go to ConApp and then go to  Manage Public Schools
Select Your System and then choose Program
Category is Title Programs
Click Load and now you can Add/Remove Schools by
selecting from the Add/Remove Drop Down box,
choosing the school and giving a reason
You cannot add a school that is not in the Department
facility database
 
M
a
n
a
g
e
 
P
u
b
l
i
c
S
c
h
o
o
l
s
 
9/13/2024
 
46
 
Once you remove a school, it removes the school
from the list populated in the consolidated
application budget pages and the embedded School
Allocations and Eligible Attendance Area Tabs
Title I Directors can do this before doing their
budget
Very helpful if a school in the district has closed; if
there are two facility codes for a school, or if school
has a new number
 
Q
u
e
r
i
e
s
 
t
o
 
T
r
a
c
k
A
p
p
l
i
c
a
t
i
o
n
 
S
t
a
t
u
s
 
9/13/2024
 
47
 
    Three queries are available within the ConApp
1.
ConApp Status Queries
2.
Title I-A School Allocation Queries
3.
Budget Comparison Queries
 
R
u
n
 
R
e
p
o
r
t
s
 
t
o
 
O
b
t
a
i
n
D
a
t
a
 
9/13/2024
 
48
 
    Five reports are available within the LEA
ConApp
 
1.
 Application Summary
2.
Program Summary
3.
Budget Summary
4.
Budget Transferability
5.
Unbudgeted Funds
 
T
e
c
h
n
i
c
a
l
 
Q
u
e
s
t
i
o
n
s
 
9/13/2024
 
49
 
Trouble Shooting in the ConApp FY2016
1.
Go to Tools, Internet Options, Clear Browsing History
(Delete, Delete, OK)
2.
Close out Internet and reboot computer
3.
 Are you using IE8 or IE9 (Internet Explorer 8 or Internet
Explorer  9)?
4.
You may have to use the compatibility mode under tools
5.
ConApp does not work properly with Apple computers
6.
ConApp does not work properly with Google Chrome or
Firefox
7.
ConApp does not work properly with Internet Explorer 10
or Internet Explorer  11
8.
Contact the Help Desk / D-ticket
 
F
i
x
i
n
g
 
t
h
e
 
B
r
o
w
s
e
r
f
o
r
 
t
h
e
 
F
L
P
 
9/13/2024
 
50
 
How to fix the browser in order to enter data into
the FLP portion of the ConApp in Internet Explorer
11.
 Open Internet Explorer
 Tools > Compatibility View Settings >
 In the “Add this Website” box type: k12.ga.us >
ADD > Close
 Open up the ConApp
 
T
o
p
 
1
0
 
P
r
o
b
l
e
m
s
 
f
o
r
T
i
t
l
e
 
I
 
D
i
r
e
c
t
o
r
s
 
9/13/2024
 
51
 
1.
Can’t work in CLIP—it will not let you add or
revise information
Are you using IE8 or IE9? ConApp is not compatible with
higher versions, Chrome, Firefox, or Apple computers
2.
You receive a server error message
You may not be provisioned; check with the Security
Officer in your district prior to submitting a dticket
3.
The CLIP will not save because it keeps
“churning”
The application is not designed to have graphs, charts,
and tables; remove them and stick to a narrative
 
 
T
o
p
 
1
0
 
P
r
o
b
l
e
m
s
 
f
o
r
T
i
t
l
e
 
I
 
D
i
r
e
c
t
o
r
s
 
9/13/2024
 
52
 
4.
Can’t Sign Off on CLIP
Is it in your Access Role—Check the Audit Trail to see
which role has access
5.
Locked out of the ConApp after October I
Prayer Certification must be signed off by
Superintendent prior to October 1
6.
The LEA has a school that is not listed on the
Allocation Page—what  should they do?
Use the Manage Public Schools Function
 
 
T
o
p
 
1
0
 
P
r
o
b
l
e
m
s
 
f
o
r
T
i
t
l
e
 
I
 
D
i
r
e
c
t
o
r
s
 
9/13/2024
 
53
 
7.
Can’t Sign Off on Budget
Is it in your Access Role—Check the Audit Trail to see
which role has access
8.
The LEA can’t create an amendment
You cannot create an amendment unless the budget is
with the Title I Director. If the Title I Director and
Superintendent signed off it is with the Area Specialist
and you cannot create an amendment
 
T
o
p
 
1
0
 
P
r
o
b
l
e
m
s
 
f
o
r
T
i
t
l
e
 
I
 
D
i
r
e
c
t
o
r
s
 
9/13/2024
 
54
 
9.
The LEA wants to move funds from Title II into
Title I and Title I won’t let it begin
Use the Transferability of Funds option and begin with
Tittle II-A
10.
Can’t Sign Off on Data Collections because it is
grayed out
Is it in your Access Role—Check the Audit Trail to see
which role has access
 
T
e
c
h
n
i
c
a
l
 
Q
u
e
s
t
i
o
n
s
 
9/13/2024
 
 
   If you experience problems within the application,
please contact Robyn Planchard at 404-985-3808
or
   rplanchard@doe.k12.ga.us
 .
 
   For problems within the application, you may also
contact the helpdesk at  
dticket@doe.k12.ga.us
.
 
55
 
P
r
o
g
r
a
m
-
S
p
e
c
i
f
i
c
Q
u
e
s
t
i
o
n
s
 
9/13/2024
 
56
 
   Program-specific names, phone numbers, and e-
mail addresses can also be found at the following
link:
   
http://www.gadoe.org/School-
Improvement/FederalPrograms/Pages/LEA-
Consolidated-Application.aspx
    by selecting Guidance & Contact List
 
Q
u
e
s
t
i
o
n
s
 
Consolidated
Application
Transferability
Manage Schools
Queries
Reports
 
9/13/2024
 
57
 
T
i
t
l
e
 
I
,
 
P
a
r
t
 
A
 
P
r
o
g
r
a
m
S
p
e
c
i
a
l
i
s
t
s
 
C
o
n
t
a
c
t
I
n
f
o
r
m
a
t
i
o
n
 
9/13/2024
 
58
 
T
i
t
l
e
 
I
,
 
P
a
r
t
 
A
 
P
r
o
g
r
a
m
S
p
e
c
i
a
l
i
s
t
s
 
C
o
n
t
a
c
t
I
n
f
o
r
m
a
t
i
o
n
 
9/13/2024
 
59
 
9/13/2024
 
60
 
Robyn S. Planchard
School Improvement – Federal Programs
Title I Education Program Specialist
rplanchard@doe.k12.ga.us
(404) 985-3808
 
F
u
n
d
a
m
e
n
t
a
l
s
 
o
f
 
t
h
e
C
o
n
s
o
l
i
d
a
t
e
d
A
p
p
l
i
c
a
t
i
o
n
Slide Note
Embed
Share

Explore the intricacies of Georgia's LEA Consolidated Application (ConApp) process with Richard Woods, Georgia's School Superintendent. Learn about the purpose, background, and fundamentals of the ConApp, aiming to streamline planning and program requirements for efficient resource utilization. Discover the evolution from No Child Left Behind to the current programs dispensing over $1 billion to Georgia's school systems.


Uploaded on Sep 13, 2024 | 0 Views


Download Presentation

Please find below an Image/Link to download the presentation.

The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.

E N D

Presentation Transcript


  1. Richard Woods, Georgias School Superintendent Educating Georgia s Future gadoe.org gadoe.org Richard Woods, Georgia s School Superintendent Educating Georgia s Future gadoe.org gadoe.org Fundamentals of the Fundamentals of the Consolidated Application Consolidated Application Robyn S. Planchard School Improvement Federal Programs Title I Education Program Specialist rplanchard@doe.k12.ga.us (404) 985-3808 9/13/2024 1

  2. Richard Woods, Georgias School Superintendent Educating Georgia s Future gadoe.org gadoe.org Richard Woods, Georgia s School Superintendent Educating Georgia s Future gadoe.org gadoe.org SCHOOL IMPROVEMENT & DISTRICT EFFECTIVENESS 9/13/2024 2

  3. Basics of the ConApp Basics of the ConApp Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org This session will focus on the overall components of the consolidated application (ConApp) and how to navigate within the ConApp for initial Comprehensive LEA Improvement Plan(CLIP) submissions Plan amendments Budget submissions Budget revisions Transferability Manage schools Running reports 9/13/2024 3

  4. Purpose Purpose Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org The purpose of the LEA ConApp overall is to leverage resources across programs to ensure that all children have an opportunity to meet state academic achievement standards By consolidating the planning and program requirements across all programs participating in the LEA ConApp process, the need for LEAs to submit multiple plans is eliminated This makes the application process more efficient for applicants 9/13/2024 4

  5. Background Background Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org In 1999, Georgia began participating in the federal consolidated application The signing of No Child Left Behind (NCLB) in 2001 led to some modifications in the application process for FY02 9/13/2024 5

  6. Background Background Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org NCLB reverted back to the Elementary and Secondary Education Act of 1965 (ESEA) in FY10 which led to additional modifications with the inception of the American Recovery and Reinvestment Act of 2009 (ARRA) The current programs that utilize the local educational agency (LEA) ConApp Web site, as well as several additional programs that have come online in the last few years, single- handedly dispense over $1 billion dollars to school systems in Georgia 9/13/2024 6

  7. Todays Agenda Today s Agenda Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Identify the roles of the Work Flow Review the LEA ConApp Web site Identify the general parts of the ConApp Explore the CLIP submissions and plan revisions Explore the Flexible Learning Program (FLP) submissions and plan revisions 9/13/2024 7

  8. Todays Agenda Today s Agenda Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Inspect budget submissions and review budget amendments Investigate the Transferability of Funds Function Examine how to use the Manage Schools Function Perform Queries to track application status Run Reports to obtain data 9/13/2024 8

  9. Identifying the Roles Identifying the Roles and Work Flow and Work Flow Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Five distinct roles are available 1. LEA ConApp Coordinator 2. Superintendent 3. State ConApp Coordinator 4. State Program Manager, State Plan Approver, and 5. State Grants Accounting 9/13/2024 9

  10. Roles and Work Flow Roles and Work Flow Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Role Access Full edit rights to the application. This role is automatically applied to the Consolidated Application Coordinator identified within the GaDOE portal. LEA Consolidated Application Coordinator Read-only access to the application, but has final sign- off for the district. Superintendent Read-only access to the application, compiles all approvals and requests for revision at the state level and recommends approval or request for revision. State Consolidated Application Coordinator Read-only access to the application, but has final sign- off to approve specific program(s) at the State level. State Program Manager Read-only access to the application, but has final sign- off to approve the State Plan for a district at the State level. Read-only access to the application, but has final sign- off to approve the budget at the State level. State Plan Approver State Grants Accounting 9/13/2024 10

  11. Web Site Web Site Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Within a Web browser, logon to the following site: http://www.gadoe.org 9/13/2024 11

  12. The The GaDOE GaDOE Portal Portal Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent Within the LEA ConApp Web site, enter your username and password gadoe.org gadoe.org gadoe.org gadoe.org 9/13/2024 12

  13. Parts of the Con App Parts of the Con App Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Prayer Certification In order to receive funds under the ESEA, a LEAmust certify in writing to the Georgia Department of Education (Department) that no policy of the LEA prevents, or otherwise denies participation in constitutionally protected prayer in public elementary and secondary schools as set forth in this guidance An LEA must provide this certification to the Department by October 1 of each subsequent year during which the LEA participates in an ESEA program. Only the Superintendent can sign off on the Prayer Certification. 9/13/2024 13

  14. CLIP Submissions CLIP Submissions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org With each new fiscal year, the ConApp opens The prior CLIP entries will be auto-populated into the new FY s CLIP Descriptors The text clean-up process should not be performed by selecting the icon 9/13/2024 14

  15. CLIP Submissions and CLIP Submissions and Revisions Revisions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Select applicable Descriptor and type in new information or revisions Do not select the Clean-Up Icon because this will remove text that was recently formatted Submission process work flow Plan Revisions Audit Trail 9/13/2024 15

  16. CLIP Submissions and CLIP Submissions and Plan Revisions Plan Revisions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Click on the Implementation Plans tab Performance Goals from the previous year s application will be displayed Uploaded files to the Attachment tab are allowed and do not have to be added within the online application 9/13/2024 16

  17. CLIP Submissions and CLIP Submissions and Plan Revisions Plan Revisions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Implementation Plans Select the goal from the drop-down menu to update individual goals Select the checkbox for Are Implementation Plan Descriptions Revised? and the Update button to save changes 9/13/2024 17

  18. Flexible Learning Flexible Learning Plan (FLP) Submissions Plan (FLP) Submissions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org The Flexible Learning Program (FLP) Plan tab is located in the ConApp on the Planning tab 9/13/2024 18

  19. FLP Submissions FLP Submissions and Plan Revisions and Plan Revisions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org FLP plans are submitted and follow the same work flow as the CLIP LEA ConApp Coordinator Superintendent State ConApp Coordinator, State Program Manager, State Plan Approver 9/13/2024 19

  20. Budget Submissions Budget Submissions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Title I, Part A is a federally funded program under the Elementary and Secondary Education Act of 1965 (ESEA). This Act provides federal funds through the Department to LEAs and public schools with high percentages of poor children to help ensure that all children meet challenging state academic content and student academic achievement standards 9/13/2024 20

  21. Budget Submissions Budget Submissions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org LEAs must submit, through the ConApp, the Title I, Part A budget Prior to review of any budget submitted for approval, the Title I Education Program Specialist reviews the changes made to the CLIP. The CLIP contains 31 Descriptors, 24 of which must be reviewed for revision and/or approval by the Title I Education Program Specialist 9/13/2024 21

  22. Budget Submissions Budget Submissions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Complete all parts of the Program Information Page: 1. Fiscal Effort 2. Set-Asides 9/13/2024 22

  23. Budget Submissions Budget Submissions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Required set-asides FLPs for Priority and Focus Schools FLPs for Alert Schools, if applicable Professional development for highly qualified teachers Professional development for district effectiveness Parental Involvement Eligible private school children Homeless children and youth in non-participating schools; and Neglected and Delinquent students 9/13/2024 23

  24. Budget Submissions Budget Submissions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Optional district wide set-asides LEA level and/or districtwide activities only Activities cannot be charged to a school s facility code, but rather the LEA s facility code 8010 LEA must have a well-crafted districtwide program plan that places these personnel at Title I schools according to clear criteria to overcome unintentionally serving schools out of rank order, due to having schools with lower rates of poverty receiving a higher per-pupil amount than schools with a higher amount of poverty 9/13/2024 24

  25. Budget Submissions Budget Submissions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org 3. Other Funds This section is for documentation of other funding sources for professional development 4. School Allocations: Public Schools Private Schools 9/13/2024 25

  26. Budget Submissions Budget Submissions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org 5. Private School Proportionality Equitable services fall into three categories Parental Involvement Instruction Professional Learning The amount of the reserved funds that must be used for private schools must be proportionate to the number of private school children from low-income families residing in Title I, Part A participating public school attendance areas 9/13/2024 26

  27. Budget Submissions Budget Submissions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org 6. Eligible Attendance Area Worksheet The LEA must allocate funds per-pupil amount (PPA) to schools or attendance areas in rank order, or rank order by grade span. If the LEA is unable to serve all eligible attendance areas, then schools above 75-percent must receive allocations first in rank order 9/13/2024 27

  28. Budget Submissions Budget Submissions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org 7. Data Collections: Indirect Cost Worksheet Highly Qualified (Hi-Q) Request for Lesser Amount Worksheet Equitable Services for Participating Private Schools 9/13/2024 28

  29. Budget Submissions Budget Submissions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Budget Detail The budget detail must include all expenditures from the Set-Aside page and the School Allocation tab The descriptions of all budgeted items must be specific and clearly describe the intent of the expenditure LEAs must refrain from using these words: such as, will include, including but not being limited to, and etc. 9/13/2024 29

  30. Budget Submissions Budget Submissions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Budget Detail The set-aside page and the school allocation page link to one another, but they do not link to the budget detail pages. If all funds have been budgeted, there should be no unallocated funds All budgeted items must be supplemental. Supplanting occurs when Title I funds are used in place of state and/or local funds that the school/LEA earned 9/13/2024 30

  31. Budget Submissions Budget Submissions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Detail Examples Adequate example: After-school tutoring for the children at Flowering Branch Children s Shelter (N&D set-aside) Inadequate example: After-school tutoring Adequate example: Differentiated Instruction training for all teachers at ABC Middle School (Professional Learning set- aside) Inadequate example: Professional Learning Budget Function and Object Codes Refer to the Department Chart of Accounts 9/13/2024 31

  32. Budget Submissions Budget Submissions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org The following function and object codes should be used: Before/after-school tutoring by employee 1000-199 Before/after-school contracted tutoring 1000-300 Software license leases 1000-612 E-books 1000-642 Schoolwide consolidation of funds 1000-881 Academic Coach 2210-191 Title I Director 2230-190 Homeless Liaison 2230-191 Audit cost 2300-300; Indirect cost 2300-880 Bus transportation (energy) 2700-620; Bus transportation (driver) 2700-180 9/13/2024 32

  33. Budget Submissions Budget Submissions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org The following function and object codes should be used: Parental Involvement Coordinator 2900-177 Parent notification letters 2900-530 Child care for parent meetings 2900-595; Light snacks for parent meeting from a vendor 2900-595 Light snacks for parent meeting purchased from a grocery store or school lunchroom 2900-610 Object code 700 Property Capital Outlay. LEAs must have prior approval from Title I Program Manager before this type of expenditure can be approved 9/13/2024 33

  34. Budget Review Budget Review Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org If after review of the above steps is complete and all areas are acceptable, then the Title I Education Program Specialist will sign off on the budget indicating approval. An email is automatically sent to Grants Accounting requesting approval of the program Once Grants Accounting has approved the budget, funds are available through Georgia s Grants Accounting Online Report System (GAORS) 9/13/2024 34

  35. Budget Review Budget Review Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org If a revision request is needed, the Title I Education Program Specialist must provide detailed information indicating what is needed for revision, additions, deletions and/or clarifications. This information is provided in the Request for Revision box inside the individual program 9/13/2024 35

  36. Budget Revisions Budget Revisions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Once the requested revision is completed and the Superintendent signs off again, the budget will be reviewed again to ensure that all areas are addressed The sign-off and revision requests create an audit trail of the approval process. Emails are automatically sent to the LEA (superintendent and ConApp coordinator) once the budgets have been approved and/or a revision is requested 9/13/2024 36

  37. Budget Amendments Budget Amendments Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org LEAs must submit budget amendments for any changes in the original approved budget that exceed 25-percent in any function code using the LEA ConApp approval process Budget amendments must also be made if there are changes in the scope of the plan or if there are expenditures for function or object codes that are not in the approved budget 9/13/2024 37

  38. Budget Amendments Budget Amendments Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Just as with the original budgets, once the superintendent has signed off a program, the ConApp coordinator and Department Title Programs Director will receive an email message stating that budget amendment has been signed off At this time the approval process begins for an amendment. The sign-off and/or Request for Revision process is the same for amendments as for original budgets 9/13/2024 38

  39. Printing Budgets Printing Budgets Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Printing Through Reports : Choose Miscellaneous Reports, Program Summary Report, the fiscal year the program Title !, Part A. Click Review Report to print the Program Summary report This summary report will not print the embedded Indirect Cost or Highly-Qualified (Hi-Q) Request for Lesser Amount worksheets. These worksheets are found within the Data Collection tab inside the Title I, Part A budget 9/13/2024 39

  40. Transferability Transferability of Funds Function of Funds Function Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org The funds you transfer into Title I become Title I funds subject to all rules and regulations for Title I. Once the funds become Title I funds the funds can never be moved back out to another program Districts should think about how the transfer of funds will impact any of their required set- asides. The transferred funds may impact the required set-asides including those for parental involvement and private schools 9/13/2024 40

  41. Transferability Transferability of Funds Function of Funds Function Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org The Title II, Part A consultant/specialist who works with the district must be notified in writing (email) about the district s intent to transfer Title II, Part A funds to Title I prior to submitting the Title II, Part A budget for approval 9/13/2024 41

  42. Transferability of Transferability of Funds Function Funds Function Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org The district must notify in writing (email) Department s Grants Accounting Department about the district s intent to transfer Title II, Part A funds to Title I, Part A prior to the transfer. The emails should be directed to Regina Hailey (RHailey@doe.k12.ga.us) and in Grants Accounting 9/13/2024 42

  43. Transferability of Transferability of Funds Function Funds Function Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org The district superintendent must notify the Department s Title Programs Director in writing, stating the district s intent to transfer Title II, Part A funds into Title I, Part A, sign the letter, scan the letter to a pdf file, and attach the letter to the Attachment tab in the ConApp prior to signing off on the Title I, Part A budget. (The letter is not mailed just attached.) 9/13/2024 43

  44. Transferability of Transferability of Funds Function Funds Function Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org In the Title II, Part A Budget: From Program Title II, Part A To Program Title I, Part A Function 5000--Object 930 Amount 9/13/2024 44

  45. Manage Public Manage Public Schools Function Schools Function Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Go to ConApp and then go to Manage Public Schools Select Your System and then choose Program Category is Title Programs Click Load and now you can Add/Remove Schools by selecting from the Add/Remove Drop Down box, choosing the school and giving a reason You cannot add a school that is not in the Department facility database 9/13/2024 45

  46. Manage Public Manage Public Schools Schools Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Once you remove a school, it removes the school from the list populated in the consolidated application budget pages and the embedded School Allocations and Eligible Attendance Area Tabs Title I Directors can do this before doing their budget Very helpful if a school in the district has closed; if there are two facility codes for a school, or if school has a new number 9/13/2024 46

  47. Queries to Track Queries to Track Application Status Application Status Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Three queries are available within the ConApp 1. ConApp Status Queries 2. Title I-A School Allocation Queries 3. Budget Comparison Queries 9/13/2024 47

  48. Run Reports to Obtain Run Reports to Obtain Data Data Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org Five reports are available within the LEA ConApp 1. Application Summary 2. Program Summary 3. Budget Summary 4. Budget Transferability 5. Unbudgeted Funds 9/13/2024 48

  49. Technical Questions Technical Questions Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent Trouble Shooting in the ConApp FY2016 1. Go to Tools, Internet Options, Clear Browsing History (Delete, Delete, OK) 2. Close out Internet and reboot computer 3. Are you using IE8 or IE9 (Internet Explorer 8 or Internet Explorer 9)? 4. You may have to use the compatibility mode under tools 5. ConApp does not work properly with Apple computers 6. ConApp does not work properly with Google Chrome or Firefox 7. ConApp does not work properly with Internet Explorer 10 or Internet Explorer 11 8. Contact the Help Desk / D-ticket gadoe.org gadoe.org gadoe.org gadoe.org 9/13/2024 49

  50. Fixing the Browser Fixing the Browser for the FLP for the FLP Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org gadoe.org gadoe.org How to fix the browser in order to enter data into the FLP portion of the ConApp in Internet Explorer 11. Open Internet Explorer Tools > Compatibility View Settings > In the Add this Website box type: k12.ga.us > ADD > Close Open up the ConApp 9/13/2024 50

Related


More Related Content

giItT1WQy@!-/#giItT1WQy@!-/#giItT1WQy@!-/#giItT1WQy@!-/#giItT1WQy@!-/#