LEA Certification Officer & CSA Emergency Permits Overview
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Division of Certification Services
Bureau of School Leadership
& Teacher Quality
May 2018
UPDATED RESOURCES
•
Website changes and updates
•
User Guides for Applicant and LEA
•
Recorded Webinar
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CSPG 13: Emergency Permits
NEW! 2/18
CSPG 14: Act 97 Waiver of Certification
CSPG 25: Vocational Emergency Permit
NEW! 4/18
Emergency Permits are issued to
the requesting school entity – not
the candidate.
Permits are not transferrable
between school entities.
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1. The applicant submits a permit request via the Teacher
Information Management System (TIMS) at the request of
an employing school entity.
2. The school entity selects the type of permit and subject
area(s). The entity selects the date, method of payment,
and submits the application.
3. The applicant or the school submits the required
documents along with the TIMS cover sheet.
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Professional license copy:
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School nurse
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Dental hygienist
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Vocational subject areas designated in CSPG 25
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Official Transcripts to
ra-TeacherCert@pa.gov
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All initial permits except school nurse, dental
hygienist, and PA certified educators
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Certain Vocational subject areas per CSPG 25
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Every long-term substitute with educational
obligation (type 01) reissuances
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Permanent Resident Visa – green card
(photocopy of front and back)
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Signed Declaration of Intent
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Foreign bachelor’s equivalency submitted on
foreign evaluation report (original or notarized
photocopy)
* See CSPG 5 for details
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Teacher Information Management System
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1.
Demographic Details
2.
Certification Details (In- and Out-of-State)
3.
Affiliation Details:
Must “Add New Affiliations” if your
LEA is not listed
4.
LEA Selection
5.
Background Questions
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GMC
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Code of Conduct
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Affidavit
Background Questions
Each question
includes a link
with detailed
information
regarding
submission
requirements
if the answer
is other than
“No.”
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Permits Menu
Options:
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Reissue Permits
from a prior year
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Search and Print
Permits
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Automatic
Reissues require
338G form for
background
questions
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The Certifying Officer and Chief School Administrator share the same dashboard.
Sections are visible, but inactive, until you log in under the desired role.
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Requested for position when LEA is not
anticipating future employment for the position.
Examples:
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Temporary coverage (sabbatical, medical)
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Coverage while recruiting
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Coverage for position that will be eliminated
Can be issued twice for the same subject area.
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Requested for position when LEA anticipates
future employment for the position. Examples:
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New Position
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Resignation
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Termination
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Retirement
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Death
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New education tier:
August 1-November 30 = 6 program credits
December 1-March 31 = 3 program credits
April 1-July 31 = proof of program enrollment
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Second and all subsequent reissuances
require:
9 program credits
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A permit may be reissued one time after the
program is completed for testing purposes IF
the tests have been attempted in the previous
year. The LEA must alert PDE that the permit
is being requested based on testing.
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It is the school district’s responsibility to
discuss education obligation with the
position candidate.
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Refer position candidate to CSPG 13 for
complete information.
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Audit requires an official transcript verifying
the Bachelor’s degree if the substitute does
not hold a PA certificate.
* Remember, a transcript is not on file for those
holding 06 permits unless they were audited in the
past.
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Day-to-day substitute permits may be
requested by the LEA responsible for
the guest teacher program.
* This does NOT apply to long term
substitutes.
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Each LEA is responsible for the
substitutes working with its students
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Only LEAs may request emergency
permits.
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Please check to make sure your private
provider substitutes:
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Have active and valid certificates or you have requested
an emergency permit; and
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Provide original transcripts for your personnel folders.
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Issued by Chief School Administrator
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Active PA Certificate or comparable out of
state certificate
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Teacher Preparation Program Completers
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Prospective Teacher Substitutes
PDE asks that the schools do not exercise
their privilege to expedite for emergency
permit applications. Emergency permit
applications are already given priority over
every other application type. All schools’
permit requests are based on an emergency
situation and should be taken by date
received in order to be fair to all.
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DENY applications when the:
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Educator applies multiple times
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Educator is not needed
There is no penalty for the educator when
you deny an application. Your denial is a
deletion that PDE never sees.
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You may request emergency permits for the current school
year at any time.
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You must carefully check each application and select the
desired school year on the Permit Request Details screen
when the displayed year is incorrect.
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Permit applications for the next school year can be submitted
beginning July 1.
–
After the year is advanced you may select the previous school
year on the Search Permit Request screen if you need to request
permits for summer school.
•
You may enter multiple subjects* on a long-term permit
*The content subject must be included on special education type 01
permits if the educator does not hold the pre-requisite certificate.
Q
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For more information on Certification please visit
PDE’s website at
www.education.pa.gov
The mission of the department is to academically prepare
children and adults to succeed as productive citizens. The
department seeks to ensure that the technical support, resources
and opportunities are in place for all students, whether children
or adults, to receive a high quality education.
Revised 2017-06
Explore the process of obtaining emergency permits through the LEA Certification Officer & CSA division. Learn about application steps, documentation requirements, and the non-US citizen/foreign educated applicant process. Find updated resources, CSPG information, and details on submitting documentation to PDE. Discover key aspects of the TIMS system for permit requests.
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Presentation Transcript
LEA CERTIFICATION OFFICER & CSA EMERGENCY PERMITS Division of Certification Services Bureau of School Leadership & Teacher Quality May 2018
LEA CERTIFICATION OFFICER & CSA UPDATED RESOURCES Website changes and updates User Guides for Applicant and LEA Recorded Webinar
LEA CERTIFICATION OFFICER & CSA EMERGENCY PERMITS CSPG 13: Emergency Permits NEW! 2/18 CSPG 14: Act 97 Waiver of Certification CSPG 25: Vocational Emergency Permit NEW! 4/18
LEA CERTIFICATION OFFICER & CSA Emergency Permits are issued to the requesting school entity not the candidate. Permits are not transferrable between school entities.
LEA CERTIFICATION OFFICER & CSA Three-Step Application 1. The applicant submits a permit request via the Teacher Information Management System (TIMS) at the request of an employing school entity. 2. The school entity selects the type of permit and subject area(s). The entity selects the date, method of payment, and submits the application. 3. The applicant or the school submits the required documents along with the TIMS cover sheet.
LEA CERTIFICATION OFFICER & CSA Documentation Submitted to PDE Professional license copy: School nurse Dental hygienist Vocational subject areas designated in CSPG 25 Official Transcripts to ra-TeacherCert@pa.gov All initial permits except school nurse, dental hygienist, and PA certified educators Certain Vocational subject areas per CSPG 25 Every long-term substitute with educational obligation (type 01) reissuances
LEA CERTIFICATION OFFICER & CSA Non-US Citizen/Foreign Educated Permanent Resident Visa green card (photocopy of front and back) Signed Declaration of Intent Foreign bachelor s equivalency submitted on foreign evaluation report (original or notarized photocopy) * See CSPG 5 for details
LEA CERTIFICATION OFFICER & CSA Emergency Permits in TIMS Teacher Information Management System
LEA CERTIFICATION OFFICER & CSA Educator s View in TIMS Emergency Permit Application
LEA CERTIFICATION OFFICER & CSA Educator s Application Steps 1. Demographic Details 2. Certification Details (In- and Out-of-State) 3. Affiliation Details: Must Add New Affiliations if your LEA is not listed 4. LEA Selection 5. Background Questions GMC Code of Conduct Affidavit
LEA CERTIFICATION OFFICER & CSA Background Questions Each question includes a link with detailed information regarding submission requirements if the answer is other than No.
LEA CERTIFICATION OFFICER & CSA Affidavit
LEA CERTIFICATION OFFICER & CSA LEA Permits Options Permits Menu Options: Reissue Permits from a prior year Search and Print Permits Automatic Reissues require 338G form for background questions
LEA CERTIFICATION OFFICER & CSA LEA View in TIMS The Certifying Officer and Chief School Administrator share the same dashboard. Sections are visible, but inactive, until you log in under the desired role.
LEA CERTIFICATION OFFICER & CSA Search Permit Request in TIMS
LEA CERTIFICATION OFFICER & CSA Permit Request Details
LEA CERTIFICATION OFFICER & CSA Type 04 Requests Requested for position when LEA is not anticipating future employment for the position. Examples: Temporary coverage (sabbatical, medical) Coverage while recruiting Coverage for position that will be eliminated Can be issued twice for the same subject area.
LEA CERTIFICATION OFFICER & CSA Type 01 Requests Requested for position when LEA anticipates future employment for the position. Examples: New Position Resignation Termination Retirement Death
LEA CERTIFICATION OFFICER & CSA First Type 01 Re-issuance New education tier: August 1-November 30 = 6 program credits December 1-March 31 = 3 program credits April 1-July 31 = proof of program enrollment
LEA CERTIFICATION OFFICER & CSA Second Type 01 Re-issuance Second and all subsequent reissuances require: 9 program credits A permit may be reissued one time after the program is completed for testing purposes IF the tests have been attempted in the previous year. The LEA must alert PDE that the permit is being requested based on testing.
LEA CERTIFICATION OFFICER & CSA Education Obligation It is the school district s responsibility to discuss education obligation with the position candidate. Refer position candidate to CSPG 13 for complete information.
LEA CERTIFICATION OFFICER & CSA Type 06 Substitute Audit Audit requires an official transcript verifying the Bachelor s degree if the substitute does not hold a PA certificate. * Remember, a transcript is not on file for those holding 06 permits unless they were audited in the past.
LEA CERTIFICATION OFFICER & CSA Guest Teacher Permits Day-to-day substitute permits may be requested by the LEA responsible for the guest teacher program. * This does NOT apply to long term substitutes.
LEA CERTIFICATION OFFICER & CSA Private Provider Reminders Each LEA is responsible for the substitutes working with its students Only LEAs may request emergency permits. Please check to make sure your private provider substitutes: - Have active and valid certificates or you have requested an emergency permit; and - Provide original transcripts for your personnel folders.
LEA CERTIFICATION OFFICER & CSA Locally Issued Day-to-Day Substitute Issued by Chief School Administrator Active PA Certificate or comparable out of state certificate Teacher Preparation Program Completers Prospective Teacher Substitutes
LEA CERTIFICATION OFFICER & CSA EXPEDITES PDE asks that the schools do not exercise their privilege to expedite for emergency permit applications. Emergency permit applications are already given priority over every other application type. All schools permit requests are based on an emergency situation and should be taken by date received in order to be fair to all.
LEA CERTIFICATION OFFICER & CSA Correcting Educator Mistakes DENY applications when the: Educator applies multiple times Educator is not needed There is no penalty for the educator when you deny an application. Your denial is a deletion that PDE never sees.
LEA CERTIFICATION OFFICER & CSA Emergency Permit Tips You may request emergency permits for the current school year at any time. You must carefully check each application and select the desired school year on the Permit Request Details screen when the displayed year is incorrect. Permit applications for the next school year can be submitted beginning July 1. After the year is advanced you may select the previous school year on the Search Permit Request screen if you need to request permits for summer school. You may enter multiple subjects* on a long-term permit *The content subject must be included on special education type 01 permits if the educator does not hold the pre-requisite certificate.
LEA CERTIFICATION OFFICER & CSA Questions? For more information on Certification please visit PDE s website at www.education.pa.gov The mission of the department is to academically prepare children and adults to succeed as productive citizens. The department seeks to ensure that the technical support, resources and opportunities are in place for all students, whether children or adults, to receive a high quality education.
