Fire Procurement and Dispatch Update - 2014

This update provides information on fire procurement and dispatch procedures for 2014. Topics include ordering considerations, VIPR resource management, aviation resources status, VIPR and enterprise updates, laptop renewals, and upcoming training schedules for fire purchasing. It covers a range of resources and guidelines essential for efficient fire response operations.

• Fire procurement
• Dispatch update
• VIPR resources
• Aviation
• Training schedule

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1. 2014 FIRE PROCUREMENT DISPATCH UPDATE 1

2. R6 MOB GUIDE REMINDER Chapter 20 Ordering Considerations In the event VIPR DPLs are exhausted and/or the closest available VIPR DPL resource is estimated to travel 10 or more hours to the incident, orders for the following resources should be returned to the local unit and attempt to be hired locally via incident-only EERA: Potable Water Truck Gray Water Truck Refrigerated Trailers Heavy Equipment (Dozer w/transport & Excavator w/transport) Misc. Heavy Equipment (Feller Bunchers, Masticators, Skidders, Road Graders) Fuel Tenders Chippers All other VIPR resource orders should be placed with NWCC when the DPLs are exhausted. 2

3. AVIATION - HELICOPTERS R6 CWN Type III Helicopters Year 4 of 4 Status Quo R6 Exclusive Use Type III Helicopters New Awards Pending 4 Bases: John Day, Prineville, Wenatchee (2) Short Haul Capability for Wenatchee (1) and John Day in 2015

4. AVIATION LIGHT FIXED WING CWN Light Fixed Wing Year 2 of 4 Air Attack LaGrande & Wenatchee Year 3 of 3 Redmond & Klamath Falls Year 2 of 3 MAPs extended from 70/75 days to 120

5. VIPR UPDATE New Regional IBPAs: Fuel Tenders Heavy Equipment Mechanic w/Service Trucks Fallers New National IBPAs: Commo Trailer GIS Trailer Office Clerical Trailer Helicopter Trailer Rollovers Ongoing 5

6. ENTERPRISE BPA New BPA in place, no significant changes. Dispatch: Please monitor AD & Employee orders to ensure documentation is submitted to FACT Package needs to be started & returned by Host Center Host Center sends payment package to FACT Tracking Sheet see handout. 6

7. LAPTOPS Smartsource BPA renewed Ipads added No other changes 7

8. TRAINING SCHEDULE ICPI Refresher April 16-17 (8 hours) Dispatch Road Show and Fire Purchasing: May 6 La Grande OR May 7 Wenatchee WA May 13 Portland OR May 14 Roseburg OR May 15 Prineville OR Dispatch Updates Fire Purchasing Training 0900 to 1130 1230 to 1630 8

9. ITEAM History Created in 2009 for the Forest Service Region 6 Replaced decommissioned EERA Database Primary Purpose source list for non-VIPR resources Target Audience: Dispatch Procurement Fire & Aviation Mgt. (FAM) 9

10. ITEAM Current Scope: Master List EERAs Dispatch Contractor Employee Quals Changes for 2013: None!!! 10

11. ITEAM Getting Access: Handout Available at: http://www.fs.usda.gov/goto/r6/workingtogether/c ontracting/fact - Access Guide in both CO & Dispatch Resources links Roles: Dispatch Read Only CO 11

12. MASTER LISTS Optionalsource for locating resources: Primary source for drivers, toilets, handwash stations, & tents. Should consider these before open market Alternative to mob ing IBPA resource that cannot meet date/time, but Cannot be used in lieu of IBPAs! 12

13. MASTER LISTS Master Lists are: Generated by FACT Already negotiated SAM validated Master Lists are not: Signed preseason Binding Numbered New vendors/sources should be sent to FACT 13

14. DISPATCH TAB Primary Function = locate Master List resources Review Search Options Selecting a Resource: No DPL or formal selection process Consider: Price Proximity Date/Time Needed 14

15. EERA Remember these are incident-only! Requires new EERA for each incident Master List is not signed Note: When the EERA is issued it includes all resources on Master list EERA will require both Gov & Kr signature each order/incident Cannot reassign EERA New incident = new EERA 15

16. EERA Procurement & Dispatch need to coordinate local process Options: Dispatch can generate unsigned EERA in Dispatch Tab Still needs signature to be valid Work with local unit to develop process Procurement or Buying Team manages EERA process 16

17. EERA Email Option: Can email unsigned EERA directly to vendor from ITEAM Help facilitate signature process Keeps record of orders Will not save changes/edits in ITEAM! Maintain hard copies as needed 17

18. EERA ATTACHMENTS Attach the following: General Clauses to EERA Wage Determination R6 Supplemental Terms & Conditions Vendor Code Information Sheet (if not in SAM) Attachments available at: 1. R6 Website: http://www.fs.usda.gov/goto/r6/workingtogether/co ntracting/fact 2. Documents Tab in ITEAM 18

19. QUESTIONS? 19