Faculty Advancement Process Timeline and Criteria
ADVANCEMENT IN RANK
PROCESS
2022
9/12/2024
1
Faculty-driven process:
•
Criteria
•
Committee membership
•
Timeline
No “up or out”
9/12/2024
2
4.0.L
Faculty Advancement Process Timeline (F)
9/12/2024
3
Provost’s office will determine whether or not each
applicant is eligible for advancement in rank
•
Time in rank
•
3 years full-time at current rank is necessary to APPLY for
advancement to Assistant Professor;
•
5 years full-time to APPLY for advancement to Associate
Professor or Professor
•
Any special arrangements? Please provide MOU
•
Performance improvement plan?
9/12/2024
4
By September 1
•
Email formal written request for advancement to the Dean of your
school with a copy of the written request to the Vice Provost of Faculty
Affairs.
•
Please do this by attaching request to the email.
•
Complete your Rank & Promotion Portfolio in Watermark Faculty
Success
•
Ensure that your portfolio is
complete
•
If it isn’t, the committee will remove your application from consideration in this
round of promotions
9/12/2024
5
9/12/2024
6
By September 15
Dean reviews completed Watermark portfolio, writes a
complete evaluation of the candidate in all areas—teaching,
scholarship, service and, if applicable, administrative duties.
o
The evaluation is entered into Watermark system
o
Commendations and concerns should be clearly stated in the
evaluation of the candidate.
9/12/2024
7
By October 15
o
Rank and Promotion Committee
completes review of requests for
advancement at CUW.
And
o
Peer Review Committee
completes review of requests for
advancement at CUAA.
9/12/2024
8
By November 1
o
Committee recommendations are forwarded in writing to the
Vice Provost of Faculty Affairs, then applicant is notified of
decision by the committee chair.
o
Negative decisions will include reasons.
o
Vice Provost of Faculty Affairs notifies President’s Office
9/12/2024
9
After December 1
President presents final recommendations to Board of
Regents at their first scheduled regular meeting after
December 1.
o
The Board acts on the recommendations made
o
The President’s Office notifies Vice Provost of Faculty Affairs of
the Board’s action and the Vice Provost notifies all applicants of
the Board’s action
9/12/2024
10
Spring of Each Year
Certificates will be
awarded to those
advanced in rank.
9/12/2024
11
July 1
Advancements are effective the start of the next fiscal year (July 1)
Normally there is a salary increase that accompanies advancement
in rank.
9/12/2024
12
P
o
r
t
f
o
l
i
o
R
e
q
u
i
r
e
m
e
n
t
s
Main Portfolio
•
Cover Letter (1 page)
•
Teaching Effectiveness and Philosophy (~2 pages max)
•
Scholarly Accomplishments (~2 pages max)
•
Service (~2 pages max)
•
Administrative Effectiveness (~2 pages max)
9/12/2024
13
P
o
r
t
f
o
l
i
o
R
e
q
u
i
r
e
m
e
n
t
s
Required Supplemental Information
•
CV
•
Summary of evidence from student evaluations of teaching (~2
pages max)
•
Student evaluations of teaching for all classes over the 3 years
prior to request
•
Two
letters of support from colleagues or supervisors (not your
Dean).
•
Not one, not three, not fifteen
•
Letter from Chair recommended as one of the two letters of support
•
Dean’s evaluation (the dean puts this in later)
9/12/2024
14
O
p
t
i
o
n
a
l
A
d
d
e
n
d
a
•
These are NOT required
•
Artifacts to support request for promotions
•
Maximum of 2 artifacts per section
•
Evidence of…
•
teaching effectiveness (beyond student evaluations)
•
i.e. peer review of teaching, review from CELT, etc.
•
scholarly work
•
i.e. list of publications, recent publication
•
service
•
administrative effectiveness
9/12/2024
15
To request advancement to the rank of Assistant Professor, the candidate
shall:
o
have served successfully at the rank of Instructor for a minimum of 3
full academic years, at least 2 of which shall be at CUWAA,
or
possess
an earned doctorate or other approved terminal degree; and
o
have been recommended on the basis of the evaluation process
described in the faculty handbook.
Advancement to Assistant Professor
9/12/2024
16
Advancement to Assistant Professor
Is awarded on the basis of:
o
Demonstrated teaching
effectiveness
;
o
A
beginning
record of scholarship that contributes to
knowledge within the discipline;
o
Evidence of service
to the university, church, profession or
community; and
o
Evidence of administrative
effectiveness
(administrative
faculty only).
9/12/2024
17
To request advancement to the rank of Associate Professor, the
candidate shall:
o
have served successfully at the rank of Assistant Professor for a minimum
of 5 full academic years, at least 2 of which shall be at CUWAA;
o
possess an earned doctorate or other approved terminal degree and;
o
have been recommended on the basis of the evaluation process
described in the faculty handbook
Advancement to Associate Professor
9/12/2024
18
A
d
v
a
n
c
e
m
e
n
t
t
o
A
s
s
o
c
i
a
t
e
P
r
o
f
e
s
s
o
r
Is awarded on the basis of:
o
Demonstrated teaching
excellence
;
o
An
emerging
record of scholarship that contributes to knowledge
within the discipline;
o
Evidence of
active service
to the university, church, profession
and/or community; and
o
Evidence of administrative
excellence
(administrative faculty
only).
9/12/2024
19
To request advancement to the rank of Professor, the candidate shall:
o
have served successfully at the rank of Associate Professor for a minimum of
5 full academic years, at least 2 of which shall be at CUWAA;
o
possess an earned doctorate or other approved terminal degree; and
o
have been recommended on the basis of the evaluation process described in
the faculty handbook.
Advancement to Professor
9/12/2024
20
Is awarded on the basis of:
o
A consistent record of
distinguished scholarly
teaching;
o
An
established
record of scholarship that contributes to
knowledge within the discipline;
o
Evidence of
leadership and service
to the university, and of active
service to the profession, church and/or community; and
o
A consistent record of administrative
excellence
(administrative
faculty only).
Advancement to Professor
9/12/2024
21
Progression
•
•
9/12/2024
23
E
v
i
d
e
n
c
e
f
o
r
T
e
a
c
h
i
n
g
:
•
Student evaluations of teaching
•
Peer reviews of teaching
•
Department chair/Dean/VP Faculty Affairs/CELT observations of
teaching
•
Novel or evidence-based practices
•
Participation in CELT events and other professional development
opportunities focused on teaching
•
CITG grant awards
Not a complete list
9/12/2024
24
E
v
i
d
e
n
c
e
f
o
r
S
c
h
o
l
a
r
s
h
i
p
•
Peer-reviewed academic journal articles
•
Peer-reviewed scholarly books or book chapters
•
Service as editor for a scholarly book
•
Peer-reviewed conference presentations or posters
•
Peer-reviewed artistic achievements
•
Service as peer-reviewer or editor for a scholarly or professional
journal
•
Funded research grants
9/12/2024
25
E
v
i
d
e
n
c
e
f
o
r
S
e
r
v
i
c
e
•
Committee leadership (University, School, Department)
•
Committee membership (University, School, Department)
•
Community service
•
Service to church
•
Service/leadership to a professional or academic organization
Be sure to describe your specific accomplishments, not just membership
9/12/2024
26
A
p
p
e
a
l
s
P
r
o
c
e
s
s
If an applicant has met the basic requirements for
advancement but has not been recommended by the Rank
and Promotion Committee (CUW) or Peer Review
Committee (CUAA), the faculty member may appeal the
committee’s decision in writing.
o
No later than December 1
9/12/2024
27
A
p
p
e
a
l
s
P
r
o
c
e
s
s
o
The written appeal shall clearly explain why the faculty member
believes the committee’s decision is incorrect.
o
The faculty member may only cite evidence presented in their rank
and promotion portfolio.
o
The appeal shall be sent to the Vice Provost of Faculty Affairs (VPFA)
o
VPFA meets with chair of Rank and Promotion Committee (CUW) or
Peer Review Committee (CUAA) to clarify committee’s rationale for
decision.
9/12/2024
28
A
p
p
e
a
l
s
P
r
o
c
e
s
s
o
VPFA meets with the appellant and recommends further action
(whether to proceed or to cease the appeals process and reapply for
advancement the next year)
o
If the faculty member chooses to continue the appeal, VPFA
presents the faculty member’s written appeal, along with a written
recommendation from the VPFA, to the Provost, who determines
whether to uphold or overturn the committee’s decision.
(This year the
Interim President will hear appeals since the interim provost and VPFA will be the same person.)
9/12/2024
29
A
p
p
e
a
l
s
P
r
o
c
e
s
s
•
The Provost (
Interim President in 2021-22
) may, at his or her sole discretion, meet with the faculty
member and/or committee chair to seek additional clarification prior to making that decision.
•
If the Provost (
Interim President in 2021-22)
decides to uphold the committee’s decision, she or he
forwards a written explanation to the appellant.
•
If the Provost (
Interim President in 2021-22)
decides to overturn the committee’s decision, he or she
will forward a written explanation to the committee chair.
•
If the Provost (
Interim President in 2021-22)
supports the appeal, the recommendation for
advancement will be forwarded to the Board of Regents along with the other candidates recommended
for promotion, and the appellant will be informed of the Board of Regents decision after the Board has
met.
9/12/2024
30
W
a
t
e
r
m
a
r
k
•
Illustration of how to load documents and how to see final portfolio
•
If you have trouble along the way, ASK FOR HELP!
•
If you have questions we encourage you to talk to members of the
rank and promotion committee or peer review committee for
clarification
well before your portfolio is due.
9/12/2024
31
Remember, this is your opportunity to share all of
your accomplishments!
9/12/2024
32
This document outlines the faculty advancement process, including criteria, timelines, and necessary steps for advancement in rank. It covers key dates, required submissions, evaluation processes, and committee reviews. The document provides a comprehensive guide for faculty members seeking to advance their academic ranks within the institution.
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ADVANCEMENT IN RANK PROCESS 2022 9/12/2024 1
Faculty-driven process: Criteria Committee membership Timeline No up or out 9/12/2024 2
4.0.L Faculty Advancement Process Timeline (F) By August 1 Faculty member initiates process Email of intent to request advancement in rank is due to the Vice Provost of Faculty Affairs with copy to your Dean 9/12/2024 3
Provosts office will determine whether or not each applicant is eligible for advancement in rank Time in rank 3 years full-time at current rank is necessary to APPLY for advancement to Assistant Professor; 5 years full-time to APPLY for advancement to Associate Professor or Professor Any special arrangements? Please provide MOU Performance improvement plan? 9/12/2024 4
By September 1 Email formal written request for advancement to the Dean of your school with a copy of the written request to the Vice Provost of Faculty Affairs. Please do this by attaching request to the email. Complete your Rank & Promotion Portfolio in Watermark Faculty Success Ensure that your portfolio is complete If it isn t, the committee will remove your application from consideration in this round of promotions 9/12/2024 5
By September 15 Dean reviews completed Watermark portfolio, writes a complete evaluation of the candidate in all areas teaching, scholarship, service and, if applicable, administrative duties. o The evaluation is entered into Watermark system o Commendations and concerns should be clearly stated in the evaluation of the candidate. 9/12/2024 7
By October 15 oRank and Promotion Committee completes review of requests for advancement at CUW. And o Peer Review Committee completes review of requests for advancement at CUAA. 9/12/2024 8
By November 1 o Committee recommendations are forwarded in writing to the Vice Provost of Faculty Affairs, then applicant is notified of decision by the committee chair. o Negative decisions will include reasons. oVice Provost of Faculty Affairs notifies President s Office 9/12/2024 9
After December 1 President presents final recommendations to Board of Regents at their first scheduled regular meeting after December 1. o The Board acts on the recommendations made oThe President s Office notifies Vice Provost of Faculty Affairs of the Board s action and the Vice Provost notifies all applicants of the Board s action 9/12/2024 10
Spring of Each Year Certificates will be awarded to those advanced in rank. 9/12/2024 11
July 1 Advancements are effective the start of the next fiscal year (July 1) Normally there is a salary increase that accompanies advancement in rank. 9/12/2024 12
Portfolio Requirements Portfolio Requirements Main Portfolio Cover Letter (1 page) Teaching Effectiveness and Philosophy (~2 pages max) Scholarly Accomplishments (~2 pages max) Service (~2 pages max) Administrative Effectiveness (~2 pages max) 9/12/2024 13
Portfolio Requirements Portfolio Requirements Required Supplemental Information CV Summary of evidence from student evaluations of teaching (~2 pages max) Student evaluations of teaching for all classes over the 3 years prior to request Two letters of support from colleagues or supervisors (not your Dean). Not one, not three, not fifteen Letter from Chair recommended as one of the two letters of support Dean s evaluation (the dean puts this in later) 9/12/2024 14
Optional Addenda Optional Addenda These are NOT required Artifacts to support request for promotions Maximum of 2 artifacts per section Evidence of teaching effectiveness (beyond student evaluations) i.e. peer review of teaching, review from CELT, etc. scholarly work i.e. list of publications, recent publication service administrative effectiveness 9/12/2024 15
Advancement to Assistant Professor To request advancement to the rank of Assistant Professor, the candidate shall: o have served successfully at the rank of Instructor for a minimum of 3 full academic years, at least 2 of which shall be at CUWAA, or possess an earned doctorate or other approved terminal degree; and o have been recommended on the basis of the evaluation process described in the faculty handbook. 9/12/2024 16
Advancement to Assistant Professor Is awarded on the basis of: o Demonstrated teaching effectiveness; o A beginning record of scholarship that contributes to knowledge within the discipline; o Evidence of service to the university, church, profession or community; and o Evidence of administrative effectiveness (administrative faculty only). 9/12/2024 17
Advancement to Associate Professor To request advancement to the rank of Associate Professor, the candidate shall: o have served successfully at the rank of Assistant Professor for a minimum of 5 full academic years, at least 2 of which shall be at CUWAA; o possess an earned doctorate or other approved terminal degree and; o have been recommended on the basis of the evaluation process described in the faculty handbook 9/12/2024 18
Advancement to Associate Professor Advancement to Associate Professor Is awarded on the basis of: o Demonstrated teaching excellence; o An emerging record of scholarship that contributes to knowledge within the discipline; o Evidence of active service to the university, church, profession and/or community; and o Evidence of administrative excellence (administrative faculty only). 9/12/2024 19
Advancement to Professor To request advancement to the rank of Professor, the candidate shall: o have served successfully at the rank of Associate Professor for a minimum of 5 full academic years, at least 2 of which shall be at CUWAA; o possess an earned doctorate or other approved terminal degree; and o have been recommended on the basis of the evaluation process described in the faculty handbook. 9/12/2024 20
Advancement to Professor Is awarded on the basis of: o A consistent record of distinguished scholarly teaching; o An established record of scholarship that contributes to knowledge within the discipline; o Evidence of leadership and service to the university, and of active service to the profession, church and/or community; and o A consistent record of administrative excellence (administrative faculty only). 9/12/2024 21
Progression Assistant Professor Associate Professor Professor Teaching Effectiveness Excellence Distinguished, scholarly Scholarship/research Beginning record Emerging record Established record Service Evidence of service Active service Leadership and service Administrative work Effectiveness Excellence Consistent excellence
Evidence for Teaching: Evidence for Teaching: Student evaluations of teaching Peer reviews of teaching Department chair/Dean/VP Faculty Affairs/CELT observations of teaching Novel or evidence-based practices Participation in CELT events and other professional development opportunities focused on teaching CITG grant awards Not a complete list 9/12/2024 24
Evidence for Scholarship Evidence for Scholarship Peer-reviewed academic journal articles Peer-reviewed scholarly books or book chapters Service as editor for a scholarly book Peer-reviewed conference presentations or posters Peer-reviewed artistic achievements Service as peer-reviewer or editor for a scholarly or professional journal Funded research grants 9/12/2024 25
Evidence for Service Evidence for Service Be sure to describe your specific accomplishments, not just membership Committee leadership (University, School, Department) Committee membership (University, School, Department) Community service Service to church Service/leadership to a professional or academic organization 9/12/2024 26
Appeals Process Appeals Process If an applicant has met the basic requirements for advancement but has not been recommended by the Rank and Promotion Committee (CUW) or Peer Review Committee (CUAA), the faculty member may appeal the committee s decision in writing. oNo later than December 1 9/12/2024 27
Appeals Process Appeals Process oThe written appeal shall clearly explain why the faculty member believes the committee s decision is incorrect. o The faculty member may only cite evidence presented in their rank and promotion portfolio. oThe appeal shall be sent to the Vice Provost of Faculty Affairs (VPFA) o VPFA meets with chair of Rank and Promotion Committee (CUW) or Peer Review Committee (CUAA) to clarify committee s rationale for decision. 9/12/2024 28
Appeals Process Appeals Process oVPFA meets with the appellant and recommends further action (whether to proceed or to cease the appeals process and reapply for advancement the next year) o If the faculty member chooses to continue the appeal, VPFA presents the faculty member s written appeal, along with a written recommendation from the VPFA, to the Provost, who determines whether to uphold or overturn the committee s decision. (This year the Interim President will hear appeals since the interim provost and VPFA will be the same person.) 9/12/2024 29
Appeals Process Appeals Process The Provost (Interim President in 2021-22) may, at his or her sole discretion, meet with the faculty member and/or committee chair to seek additional clarification prior to making that decision. If the Provost (Interim President in 2021-22) decides to uphold the committee s decision, she or he forwards a written explanation to the appellant. If the Provost (Interim President in 2021-22) decides to overturn the committee s decision, he or she will forward a written explanation to the committee chair. If the Provost (Interim President in 2021-22) supports the appeal, the recommendation for advancement will be forwarded to the Board of Regents along with the other candidates recommended for promotion, and the appellant will be informed of the Board of Regents decision after the Board has met. 9/12/2024 30
Watermark Watermark Illustration of how to load documents and how to see final portfolio If you have trouble along the way, ASK FOR HELP! If you have questions we encourage you to talk to members of the rank and promotion committee or peer review committee for clarification well before your portfolio is due. 9/12/2024 31
Remember, this is your opportunity to share all of your accomplishments! 9/12/2024 32
