Enhancing Unit Health and Scout Experience through Effective Planning
Improving unit health in scouting involves meticulous program planning, budgeting, and goal-setting, engaging scouts and parents, and effective communication. By following a structured approach, units can achieve a more engaging program, higher scout retention, increased camp participation, and overall better unit health. The Ideal Year of Scouting concept emphasizes fulfilling scouts' and parents' dreams through a well-planned, budgeted, and communicated program. Various steps, such as program planning, budgeting, goal setting, and fundraising, are crucial in making the Ideal Year of Scouting a reality and enhancing the scouting experience for all involved.
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WELCOME! Helping YOU Improve Your Unit ?
Improving Unit Health in HOAC 1. Most Units either do NOT plan their program, or give a haphazard effort trying to do so 2. They rarely involve their Scouts and Parents in the program planning process 3. Few Units have a budget or set goals for their Unit fundraiser 4. Those that DO experience: 1. A better, more fun annual program 2. Retention of Scouts and attract new ones 3. Sending more Scouts to camp 4. More trained leaders 5. Better overall Unit health ?
Ideal Year of Scouting Make your Ideal Year of Scouting Real! It s Camping It s Activities It s Advancement It s Equipment It s what you want to do! ?
What is the Ideal Year of Scouting? The single biggest motivator for Scouts & Parents is fulfilling their dreams (having their Ideal Year of Scouting, or their IYOS ) To fulfill those dreams the Unit s Ideal Year of Scouting (program) must be planned, budgeted, and communicated with needed money raised, and then implemented ?
Typical HOAC Pack Scenario $140 $120 $86 $138 $100 $80 $60 $40 $52 $20 $0 Unit Budget Popcorn Commission Assumes 32% Unit Commission & 4% Prize Current Sales per Scout = $ 163 Sales Needed to meet budget = $431 ?
Ideal Year of Scouting Steps 1. Program Planning 2. Program Budgeting 3. Goal Setting 4. Communicating the Plan to Parents & Scouts 5. Earning the Money 6. Executing the Program Plan ?
Program Planning Steps Mar/Apr March or April District Roundtables will preview this process again to make sure ALL Units understand plan Units to hold 2014-2015 program Brainstorming or Idea-generation session with their Scouts during their March or April Pack Meetings. Also, hand out survey to parents on same subject Packs recruit Fundraising Chair (Popcorn Kernel) who must be enthusiastic, and a co-Kernel who can assist. ?
Program Planning Steps Apr/May April or May Unit Committees should whittle down the ideas from their March or April Pack Meeting s brainstorming session to discard ideas that aren t feasible (e.g. trip to DisneyWorld) as well as add in parent suggestions Build a complete list of exciting program ideas to present to youth and Scouting Families at April or May Pack / Troop Meeting At April or May Pack / Troop Meeting, boys are given stickers (1st, 2nd, 3rd) to place next to, or vote for, their favorite program ideas ?
Program Planning Steps June/July June / July Unit Committees finalize their 2014-2015 Unit Program calendar at June Committee Meeting, based on results of their youth vote / parent surveys from May Pack / Troop Meetings A complete 2014-2015 Pack Budget is determined, based on new Program, equipment, etc. costs Budget is finalized by end of July Committee Meeting ?
Budgeting Why is Budgeting so Important? Families need to know where the funds raised in a Unit are going. Otherwise, they won t participate. Everyone wants to know what s in it for me or how will my son and I directly benefit in order to continue to participate at the desired level. Budgeting properly allows for you to carry through on your commitment to your Scouting families. Budgeting properly is the most common step that Units have a hard time with, or don t do. ?
Budgeting Why Don t Units Get Budgeting Right? It s not the easiest step. There s typically disagreement and different views on WHAT should be paid for. It takes time, thought, discussion, and effort to put together a budget the committee can agree on. As most Units that DO put together a budget, do so in the summer months, there can be a lack of interest or time to spend towards this step. Certainly less Scout / Parent input as well. It s not the most fun step of the process. ?
Budgeting How Can Budgeting Step Be Made Easier? Start earlier. Begin working on the easier parts of your budget as you start the Ideal Year of Scouting process. USE the tools provided that can do the math for you. Involve and respect the opinions of those on your committee. Consider and discuss revenue-sharing options to allow your Scouting families to decide how much they are comfortable having come out of their own pockets AND how much effort they are willing to spend. ?
Program Goal Setting Steps Aug August Unit Committees should begin filling parent volunteer roles that will plan and execute the new program activities. Unit s Fundraising Chair (Popcorn Kernel) attends council Popcorn Training along with co-Kernel, Committee Chair, Cubmaster, Scoutmaster. Plan for Fundraising (Popcorn) Kickoff for Sept. Pack / Troop Meeting and Fundraising Goals for Pack and youth-level are determined based on Unit s budget. Communicate 2014-2015 Program calendar & budget to all current families AND newly-recruited Scout families at sign-up night ?
The Importance of Setting Goals The Unit s goal for their fundraiser should be calculated so that if it is reached, the Unit s Program costs are FREE to each Scout. This MUST be communicated to the families. Goals should be broken down to the Scout level: Only 44% of parents say their Scout set a sales goal. Scouts who set goals averaged $626 in sales. Scouts with no goal averaged $304 in sales. ?
Earning the Money Steps Sept. September Unit holds exciting, fun and informative Fundraiser (Popcorn) Kickoff over last half of Sept. Pack / Troop Meeting. Unit Fundraising Chair manages pickup of product, administrates sale Unit Fundraising Chair communicates with Scouting families, Den Leaders, etc. about strategies to be successful ?
Earning What You Need Ideally, in ONE Fundraiser Communication up front is key Help your families with tips on how to succeed Constant communication throughout the process ?
Earning the Money Steps Oct. October Unit s Fundraiser continues throughout the month, with Chair (Popcorn Kernel) communicating, motivating & rewarding youth at all Unit / Den Meetings Unit Fundraising Chair gets 2014-2015 Program, Unit Budget, and popcorn sale order forms to all newly- recruited Scouts Unit Fundraising Chair closes out the fundraiser, collects money, etc. ?
Executing the Plan Steps Nov. November Any remaining fundraising campaign details are settled, rewards given out to youth, and all funds collected. Unit determines any dues needed to bridge fundraising shortfall to ensure that entire 2014-2015 Pack Program activities, outings, events, etc. are funded at Pack level. Unit Activities Chair makes sure all program events are on schedule to happen as planned, and that parents have been assigned to execute them. ?
Executing the Plan Steps November August All Unit youth and Scouting families enjoy the rest of the year having FUN in Scouting, not planning and executing additional fundraisers OR asking parents for more money ?
WHY Do the Ideal Year Of Scouting? What are we trying to help Units do? Be organized and to involve both youth & parents in the program planning process To plan a great program in an efficient, comprehensive manner To execute that plan delivering a Program that our youth joined Scouting to enjoy and should experience! Spend less time fundraising and more time having FUN in a robust Scouting program ?
WHY Do the Ideal Year Of Scouting? What are we trying to help Units do? Stop having to ask parents for more money all the time Retain our registered youth and attract new youth into Scouting Improve the overall program and health of Units Make sure that a HIGHER number of interested potential Scouts / parents join Scouting vs. walk out of sign-up night and never join ?
WHY Do the Ideal Year Of Scouting? IF we are successful, and our Units do this correctly, they will: Retain more of their members AND attract more new members Send more Scouts to all the different camping opportunities Train more volunteer leaders / have more parental support Fundraise less often, but more efficiently and even increase FOS Enjoy a full, fresh, and exciting Scouting Program and have it be FREE to their Scouting families! Units, Districts and Councils in Indianapolis, IN; Omaha, NE; Colorado Springs, COand many others have made the Ideal Year of Scouting part of their Unit s culture and seen the above results and overall Unit health improve markedly ?
Ideal Year of Scouting Steps 1. Planning March /April 2. Budgeting June / July 3. Goal Setting July / August 4. Communicating the Plan to Parents & Scouts August / September 5. Earning the Money September / October 6. Executing the Program Plan Rest of Year ?
Thank You! Questions Comments? ?
