Enhancing PDF Accessibility in Compliance with Legislation
A
g
e
n
d
a
•
Legislation
•
Culture Change
•
When PDFs are not accessible (scanned files)
•
Ensuring New PDFs Are Accessible
•
Testing Accessibility
•
Word/PDF Accessibility
•
Making Existing PDFs Accessible
•
Questions?
L
e
g
i
s
l
a
t
i
o
n
•
Web sites, including PDF files on our web sites published as
of January 1, 2012:
–
W
i
l
l
n
e
e
d
t
o
b
e
a
c
c
e
s
s
i
b
l
e
a
s
p
e
r
t
h
e
A
c
c
e
s
s
i
b
i
l
i
t
y
f
o
r
O
n
t
a
r
i
a
n
s
W
i
t
h
D
i
s
a
b
i
l
i
t
i
e
s
A
c
t
(
A
O
D
A
)
b
y
J
a
n
u
a
r
y
1
,
2
0
1
4
(
W
C
A
G
2
.
0
L
e
v
e
l
A
)
.
•
PDFs on our web sites must either:
–
Be accessible or
–
Have accessible HTML equivalents
•
Why?
–
We want to reduce/eliminate barriers faced by people with disabilities
–
Include whole audience (recruiting/retaining staff, students and faculty)
–
57+% computer users are likely to benefit from accessible technology
(Forrester Research, 2004)
–
Legal reasons
C
u
l
t
u
r
e
C
h
a
n
g
e
•
How we
create
documents
–
Create a culture of thinking “accessibility” at
the time of creation(web,Word,PDF,etc.)
•
Word templates will be made available
but
–
people still need to be aware of how to make
documents accessible and how to test for
accessibility
•
Accessibility testing – part of creation just
like naming and saving a file
W
h
e
n
P
D
F
s
a
r
e
n
o
t
a
c
c
e
s
s
i
b
l
e
(
s
c
a
n
n
e
d
f
i
l
e
s
)
•
PDFs that are scanned files, saved as PDF, are
not accessible
•
PDFs that have been created from an accessible
Word file, are generally accessible (but may
require tweaks to be fully accessible)
•
Having an HTML version is the best alternative
in some cases
E
n
s
u
r
i
n
g
N
e
w
P
D
F
s
A
r
e
A
c
c
e
s
s
i
b
l
e
•
Educate campus
•
Have resource staff to advise and help
•
Training
•
In house (SEW course, web pages)
•
UW/IST may bring in a trainer for ½ day – 1 day
training course
•
Provide templates (training is still required)
T
e
s
t
i
n
g
A
c
c
e
s
s
i
b
i
l
i
t
y
•
Word and Acrobat accessibility testing
•
Free Testing Tool for individuals:
–
PAC:
http://www.access-for-all.ch/en/pdf-
lab/pdf-accessibility-checker-pac.html
•
Recommended by World Wide Web Consortium
(W3C)
•
14/23 WCAG 2.0 checks
•
Gives text of what a blind person would hear
W
o
r
d
/
P
D
F
A
c
c
e
s
s
i
b
i
l
i
t
y
•
A SEW course has been taught on
Word/PDF Accessibility
•
T
h
e
c
o
u
r
s
e
n
o
t
e
s
a
r
e
a
t
:
h
t
t
p
s
:
/
/
s
h
a
r
e
p
o
i
n
t
.
u
w
a
t
e
r
l
o
o
.
c
a
/
s
i
t
e
s
/
I
S
T
/
C
S
/
u
n
d
e
r
S
E
W
H
a
n
d
o
u
t
s
/
W
e
b
C
o
u
r
s
e
s
/
A
c
c
e
s
s
i
b
l
e
W
o
r
d
a
n
d
P
D
F
F
i
l
e
s
M
a
k
i
n
g
E
x
i
s
t
i
n
g
P
D
F
s
A
c
c
e
s
s
i
b
l
e
•
Find PDF files on our sites (using internal or
external resources)
•
If not needed anymore, remove from site
•
Create HTML alternative, OR
•
Make the PDF files accessible:
–
Using an external resource for a cost OR
–
Edit the source (e.g. Word) to make it accessible,
convert to PDF, test PDF for accessibility OR
–
Tag existing PDF, test for accessibility (a lot of work)
M
a
k
i
n
g
E
x
i
s
t
i
n
g
P
D
F
s
A
c
c
e
s
s
i
b
l
e
•
External Resources:
–
There are organizations that will scan our sites and
make our PDF files accessible for a cost
•
http://www.accessibilit.com/public/services/
•
www.tbase.com
•
CommonLook (Word, PPT (soon), PDF)
•
Many others to investigate
M
a
k
i
n
g
E
x
i
s
t
i
n
g
P
D
F
s
A
c
c
e
s
s
i
b
l
e
•
An accessibility working group has been formed
–
“The goal of this working group is to identify and
address gaps in information, training and support
required for uWaterloo staff pertaining to the web
accessibility legislation.”
S
u
g
g
e
s
t
i
o
n
s
•
Spread the word about accessibility to the
campus community
•
Encourage training
–
Writing for the Web, Web Accessibility, PDF
Accessibility
•
Ensure enough resources (staff/outside
resources) to meet January 2014 deadline
•
Plan for testing web sites for accessibility
including PDF files
S
u
g
g
e
s
t
i
o
n
s
•
Make templates available
•
Plan for
–
removing old PDFs
–
Making existing PDFs accessible or adding
HTML equivalents
Q
u
e
s
t
i
o
n
s
?
•
Thank you !
Learn about the importance of creating accessible PDFs to comply with legal requirements, foster a culture of accessibility, and ensure inclusivity for all users. The content covers strategies for making existing PDFs accessible, testing accessibility, and educating staff on accessibility best practices.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
E N D
Presentation Transcript
PDF Accessibility Lisa Tomalty, IST ltomalty@uwaterloo.ca, x35873
Agenda Legislation Culture Change When PDFs are not accessible (scanned files) Ensuring New PDFs Are Accessible Testing Accessibility Word/PDF Accessibility Making Existing PDFs Accessible Questions?
Legislation Web sites, including PDF files on our web sites published as of January 1, 2012: Will need to be accessible as per the Accessibility for Ontarians With Disabilities Act (AODA) by January 1, 2014 (WCAG 2.0 Level A). PDFs on our web sites must either: Be accessible or Have accessible HTML equivalents Why? We want to reduce/eliminate barriers faced by people with disabilities Include whole audience (recruiting/retaining staff, students and faculty) 57+% computer users are likely to benefit from accessible technology (Forrester Research, 2004) Legal reasons
Culture Change How we create documents Create a culture of thinking accessibility at the time of creation(web,Word,PDF,etc.) Word templates will be made available but people still need to be aware of how to make documents accessible and how to test for accessibility Accessibility testing part of creation just like naming and saving a file
When PDFs are not accessible (scanned files) PDFs that are scanned files, saved as PDF, are not accessible PDFs that have been created from an accessible Word file, are generally accessible (but may require tweaks to be fully accessible) Having an HTML version is the best alternative in some cases
Ensuring New PDFs Are Accessible Educate campus Have resource staff to advise and help Training In house (SEW course, web pages) UW/IST may bring in a trainer for day 1 day training course Provide templates (training is still required)
Testing Accessibility Word and Acrobat accessibility testing Free Testing Tool for individuals: PAC: http://www.access-for-all.ch/en/pdf- lab/pdf-accessibility-checker-pac.html Recommended by World Wide Web Consortium (W3C) 14/23 WCAG 2.0 checks Gives text of what a blind person would hear
Word/PDF Accessibility A SEW course has been taught on Word/PDF Accessibility The course notes are at: https://sharepoint.uwaterloo.ca/sites/IST/CS/ under SEW Handouts/Web Courses/ Accessible Word and PDF Files
Making Existing PDFs Accessible Find PDF files on our sites (using internal or external resources) If not needed anymore, remove from site Create HTML alternative, OR Make the PDF files accessible: Using an external resource for a cost OR Edit the source (e.g. Word) to make it accessible, convert to PDF, test PDF for accessibility OR Tag existing PDF, test for accessibility (a lot of work)
Making Existing PDFs Accessible External Resources: There are organizations that will scan our sites and make our PDF files accessible for a cost http://www.accessibilit.com/public/services/ www.tbase.com CommonLook (Word, PPT (soon), PDF) Many others to investigate
Making Existing PDFs Accessible An accessibility working group has been formed The goal of this working group is to identify and address gaps in information, training and support required for uWaterloo staff pertaining to the web accessibility legislation.
Suggestions Spread the word about accessibility to the campus community Encourage training Writing for the Web, Web Accessibility, PDF Accessibility Ensure enough resources (staff/outside resources) to meet January 2014 deadline Plan for testing web sites for accessibility including PDF files
Suggestions Make templates available Plan for removing old PDFs Making existing PDFs accessible or adding HTML equivalents
Questions? Thank you !
