Enhancing Civil Registration and Vital Statistics System in Yap State
undefined
F
S
M
/
Y
A
P
)
(
P
r
e
s
c
i
l
l
a
F
.
F
i
g
i
r
)
PCRN MEETING 2017 – CRVS FOR DISASTERS
O
V
E
R
V
I
E
W
•
Birth Registration is estimated to be: 65 % complete – within 1 year
of birth
•
60% of the total population is estimated to have had their birth
registered
•
Birth certificates are not provided for all births
•
Death Registration is estimated to be: 70% complete – within 1
year of death
•
Cause of death (from a medical certificate) is provided for 100 % of
all deaths registered with the Court
•
The three main institution/agencies involved are Department of
Health Services the data collector, the Statistic Office and the
Courts where all completed birth/death are stored. There were
initiation made to identify clear authority, roles of Civil Registration
and Vital Statistics at the National level.
D
A
T
A
S
T
O
R
A
G
E
A
N
D
P
R
O
T
E
C
T
I
O
N
•
All completed CR data are stored with the Clerk of Courts Office, Yap
State Court
•
The records are stored - Electronical and/or paper records
•
All the paper records are in protective sheets in binders filed in fire
proof cabinets. A duplicate copy of each original is also filed at the
Department of Health Services.
•
The data is back up to the server on a daily basis and a back up copy
is stored off site.
M
A
J
O
R
C
H
A
L
L
E
N
G
E
S
F
O
R
C
R
V
S
(
P
R
E
A
N
D
P
O
S
T
D
I
S
A
S
T
E
R
)
•
The need to have digitalized copies of the original CRVS
•
There is 1 original of CRVS which is filed with the Clerk of Courts office, if
damaged/lost the record is gone.
•
After a disaster tracking records and accessibility to these records may be a
problem.
•
The Department of Health services is the only institution with a duplicate copy
of the original CRVS, data sharing between the two agency need to be linked.
•
The only existing State legislation on birth/death records, must be
completed to be filed with the Clerk of Courts Office
o
Registration is dependant on family members to provide information to the
Department of Health Services to complete birth/death certificate, therefore
delayed registration or no registration is high.
o
There is no legislation to cover pre and post disaster situation.
o
There is a legislation that is pending with the Attorney General’s office
regulating time standard in completing birth and death certificates on the
mainland and the neighbouring islands. Once this legislation is approved, a Pre
and Post Disaster legislation can be initiated.
D
I
S
A
S
T
E
R
S
C
A
L
E
U
P
•
In the aftermath of a disaster, our database backup files on our
server and off-site backup are what we need. If it survives the
disaster, then registration of CRVS can continue smoothly. In the
event the backups are lost/damaged then registration will be slow
due to going through records manually but registration can still be
done.
The overview reveals the status of birth and death registration in Yap, highlighting challenges such as incomplete registrations, lack of legislation, and reliance on family members for information. Data storage methods and disaster preparedness are discussed, emphasizing the importance of digital records and accessibility post-disaster for continuity of CRVS operations.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
E N D
Presentation Transcript
FSM/YAP) (Prescilla F. Figir) PCRN MEETING 2017 CRVS FOR DISASTERS https://encrypted-tbn1.gstatic.com/images?q=tbn:ANd9GcTqyULz4iedKjR5uCCa6tfQkd80Tmt24kvK_0Lr6I-GFdsKi-KNYKACpQ Image result for spc Object Consulting Software development for large-scale business applications, Sydney, Melbourne Australia
OVERVIEW Birth Registration is estimated to be: 65 % complete within 1 year of birth 60% of the total population is estimated to have had their birth registered Birth certificates are not provided for all births Death Registration is estimated to be: 70% complete within 1 year of death Cause of death (from a medical certificate) is provided for 100 % of all deaths registered with the Court The three main institution/agencies involved are Department of Health Services the data collector, the Statistic Office and the Courts where all completed birth/death are stored. There were initiation made to identify clear authority, roles of Civil Registration and Vital Statistics at the National level.
DATA STORAGE AND PROTECTION All completed CR data are stored with the Clerk of Courts Office, Yap State Court The records are stored - Electronical and/or paper records All the paper records are in protective sheets in binders filed in fire proof cabinets. A duplicate copy of each original is also filed at the Department of Health Services. The data is back up to the server on a daily basis and a back up copy is stored off site.
MAJOR CHALLENGES FOR CRVS (PRE AND POST DISASTER) The need to have digitalized copies of the original CRVS There is 1 original of CRVS which is filed with the Clerk of Courts office, if damaged/lost the record is gone. After a disaster tracking records and accessibility to these records may be a problem. The Department of Health services is the only institution with a duplicate copy of the original CRVS, data sharing between the two agency need to be linked. The only existing State legislation on birth/death records, must be completed to be filed with the Clerk of Courts Office Registration is dependant on family members to provide information to the Department of Health Services to complete birth/death certificate, therefore delayed registration or no registration is high. There is no legislation to cover pre and post disaster situation. There is a legislation that is pending with the Attorney General s office regulating time standard in completing birth and death certificates on the mainland and the neighbouring islands. Once this legislation is approved, a Pre and Post Disaster legislation can be initiated. o o o
DISASTER SCALE UP In the aftermath of a disaster, our database backup files on our server and off-site backup are what we need. If it survives the disaster, then registration of CRVS can continue smoothly. In the event the backups are lost/damaged then registration will be slow due to going through records manually but registration can still be done.
