Emergency Community Support Fund Applicant Guide
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Applicant Guide
About the fund
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The Government of Canada has partnered with Community Foundations of Canada, the
Canadian Red Cross, and United Way Centraide Canada to deliver the ECSF.
While intermediaries are managing their respective funding streams separately, they are
coordinating to ensure funding flows swiftly to organizations. See the
infographic
to learn
more about what intermediary is funding and where you can apply.
This document intends to support qualified donee applicants interested in applying to
Community Foundations of Canada’s ECSF program.
2
What partner should I apply to?
3
4
What is a community
foundation?
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The ECSF will be managed at the local community
level by a network of community foundations, located
across the country.
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Knows the needs of the community.
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Local decision making will help flow
funds to address the most pressing
needs of people in vulnerable
populations
Benefits of working with
community foundations
5
Eligible Organizations
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Eligible projects include ongoing programs that
meet the eligibility criteria outlined in this document.
Qualified donees should be in touch with their local
community foundation to learn more about
available grant sizes.
Applicants will be required to share how their
project assists vulnerable populations, the
populations they serve, and the impact of the
project on the community.
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Examples of qualified donees include:
●
Registered charities
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Registered Canadian amateur
athletic associations
●
Registered Canadian municipalities
●
Registered municipal or public
bodies performing a function of
government in Canada
6
Eligible Projects & Expenses
The ESCF will provide immediate financial support for
projects that are serving vulnerable populations as they
manage the impacts of COVID-19. Qualified donees may
apply for more than one grant, as long as each application
describes a distinct project.
Specifically, eligible projects will:
●
Clearly address a pressing social inclusion or well-being need
caused by COVID-19;
●
Serve one or more vulnerable groups (defined on next page);
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Be carried out in a short timeframe with a reasonable budget,
before March 31, 2021
7
Vulnerable Populations
The fund will support projects that are serving vulnerable populations listed here.
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Racialized communities*
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Indigenous peoples
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Official Language Minority
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Women & girls
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LGBTQ2s+ communities
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Newcomers (Permanent and temporary
residents including immigrants and refugees)
*Arab, Black, Chinese, Filipino, Japanese, Korean, Latin American, South Asian,
Southeast Asian, West Asian, Other racialized groups
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Children and youth: Ages 0-29
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Youth ageing out of care
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Seniors & Elders - in and not in care
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Caregivers
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Essential Workers
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Workers in the informal labour market
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Temporary Foreign Workers
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Vulnerable Populations Cont.
The fund will support projects that are serving vulnerable populations listed here.
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People experiencing homelessness
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People with low income or living in poverty
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People living with mental illness
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People struggling with addiction
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Persons with disabilities
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People experiencing domestic or gender-based
violence
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People living in group homes or supportive
living*
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Prison populations (detained and incarcerated)
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Veterans
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Students (post-secondary)
* Under the age of 55
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Eligible Projects & Expenses
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Eligible expenditures include reasonable and essential
expenditures to carry out the project. These include:
●
Wages and employment-related costs for existing or
additional staff;
●
Fees for professional service;
●
Disability supports for staff of the grant recipient;
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Materials and supplies;
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Printing and communication;
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Travel costs;
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Utilities;
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Insurance;
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Rental of premises;
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Lease, purchase and maintenance of equipment;
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Performance monitoring and reporting costs;
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Data collection;
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Knowledge development activities; and
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Other administrative costs associated with the project.
Eligible Activities
Eligible activities for funded projects can
include things such as:
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Community outreach and
engagement
●
Delivering new models, tools,
programming, services or resources
●
Developing new models, tools,
programming, services or resources
●
Disseminating information and
knowledge
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Volunteer engagement and
recruitment
10
Examples of Eligible Projects
Please visit the Appendix for additional examples of eligible projects and services
●
Addition of meal service staff at a women’s shelter to meet public health guidelines
●
Technology purchase and service enabling seniors in-residence to connect with their
families virtually
●
Increased staffing and supplies at a shelter for women and children fleeing violence
●
Preparing and delivering food for persons with disabilities
●
Remote arts programming for vulnerable youth
●
Procurement and delivery of educational materials to Aboriginal Friendship Centre
families
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Development of online social skills curriculum for individuals with special needs, replacing
in-person programming
11
Ineligible Expenses
Ineligible projects include:
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Projects that are designed for fundraising
purposes,
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Profit generating projects or activities,
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Any activity taking place outside of
Canada
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Projects that have received funding
through another ECSF intermediary (Red
Cross or United Way)
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The following expenditures are
ineligible, and will not be supported by
the ECSF:
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Purchase of real property (land or building)
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Expenses incurred prior to April 1, 2020
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Expenses incurred after March 31, 2021
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Any expenses that are covered by another
funding source (including the Government of
Canada, Canadian Red Cross and United
Way Centraide Canada or their local
affiliates). Projects may receive funding from
other sources, but those funds may not
cover the same expenses as this grant.
12
Timeline & How to Apply
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Applications must be submitted before July 27, 2020 for activities occurring between April
1, 2020 and March 31, 2021.
If you are eligible and would like to apply, please reach out to your local community
foundation to discuss your project and application.
When you are ready to apply, please visit the
Application Portal
. Please review this video
(link forthcoming) for instructions and help with submitting your application.
If your organization is located in an area that is not served by a community foundation and
you are interested in applying, please contact CFC at
covid19@communityfoundations.ca
13
Application, Grant & Reporting Summary
If you decide to apply, the online portal will allow you to create & submit your application.
Eligibility
Quiz
Grant
Application
Electronic
Banking Info
Grant
Agreement
●
Eligibility
●
See next slide
Grant
Reporting
●
Five sections
●
Approximately 15 minutes to complete
●
Banking information
●
Voided Cheque
●
Terms & Conditions
●
Confirming Reporting Requirements
●
Due by March 31st, 2021
●
Simple Reporting
Application
Validation
14
Grant Decision Turnaround Times & Adjudication
As this is an emergency fund, we have developed a responsive granting process. Applications will be
assessed on a weekly basis.
Application
Submitted
Application
Under Review
Regular
Reviews
Qualified
Donee
Application
Review
Grant
Decision*
Timely
Validation
Funds
Transferred
●
Ensure its a qualified donee
●
Grant amount
●
No purchase of real estate
●
Proposed activity is approved COVID 19 response
●
Serves at least 1 vulnerable population
Grant
Agreement**
●
Local grant review teams
●
Regular reviews of applications
●
Potentially awarding a different amount than requested
(based on number of applications vs available funding)
15
Eligibility Quiz
The community foundation network is accepting applications beginning on May 19, 2020.
16
Grant Agreement & EFT Information
If your application is successful, your local community foundation partner or in areas where there is not a
participating community foundation, CFC will collect a signed grant agreement and banking information.
Grant Agreement:
●
Section 1: Confirming Purpose of Grant
●
Section 2: Acknowledgements
●
Section 3: Use of Funds/Reporting
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Electronic Fund Transfer (EFT):
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Bank Information (Transit/Routing/Institution #)
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Voided Check*
Appendix & Resources
18
Appendix & Glossary of Terms
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(
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Volunteer-based home delivery of groceries and medications.
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Transportation services, such as those driving seniors or persons with disabilities to appointments.
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Scaling up help lines that provide information and support.
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Helping vulnerable Canadians access government benefits.
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Delivering training and supplies to volunteers.
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Replacing in-person, one-on-one contact and social gatherings with virtual contact through telephone,
texts, teleconferences or the Internet.
Eligible service categories on the following page.
19
The Emergency Community Support Fund (ECSF) provides a $350 million investment to support vulnerable populations affected by COVID-19 through Community Foundations of Canada. Learn about eligibility criteria, application steps, and which partners to apply to for funding support.
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Presentation Transcript
Applicant Guide Eligibility criteria and steps for applying to the ECSF, as hosted by Community Foundations of Canada and the community foundation network.
About the fund About the fund Where partner should I apply to? The Emergency Community Support Fund (ECSF) is a $350 million investment made by the Government of Canada to support vulnerable populations as they manage the impacts of COVID-19. About Community Foundations Eligible Organizations The Government of Canada has partnered with Community Foundations of Canada, the Canadian Red Cross, and United Way Centraide Canada to deliver the ECSF. Eligible While intermediaries are managing their respective funding streams separately, they are coordinating to ensure funding flows swiftly to organizations. See the infographic to learn more about what intermediary is funding and where you can apply. Project & Expenses Ineligible Expenses This document intends to support qualified donee applicants interested in applying to Community Foundations of Canada s ECSF program. Timeline & How to Apply Appendix & Glossary of Terms 2 Emergency Community Support Fund | Application Guide
About the fund What partner should I apply to? Which partner should I apply to? Community Foundations of Canada (CFC) United Way Centraide Canada (UWCC) Canadian Red Cross (CRC) About Community Foundations Eligible Organizations Eligible Project & Expenses Local United Way Centraide members will support qualified donees and, in some cases, non- profit organizations through an appropriate trustee relationship with a qualified donee, serving vulnerable populations. A national granting stream will be managed alongside regional and local partners to support non-profit organizations. The Canadian Red Cross will also manage a PPE and PDT program. Local community foundations from across Canada will accept and assess applications from qualified donees through a centralized national portal. Ineligible Expenses Timeline & How to Apply Appendix & Glossary of Terms 3 Emergency Community Support Fund | Application Guide
About the fund What is a community foundation? Which partner should I apply to? Benefits of working with community foundations About Community Foundations Community foundations are philanthropic organizations that direct grants, leadership and other investments toward community initiatives. Knows the needs of the community. Local decision making will help flow funds to address the most pressing needs of people in vulnerable populations Eligible Organizations Across Canada, there are 191 community foundations, with more than 85% of communities having access to a community foundation. Eligible Project & Expenses The ECSF will be managed at the local community level by a network of community foundations, located across the country. Ineligible Expenses Timeline & How to Apply Visit our website to find the community foundation nearest you. Appendix & Glossary of Terms 4 Emergency Community Support Fund | Application Guide
About the fund Eligible Organizations Which partner should I apply to? CFC s ECSF program will support qualified donees in running projects at the community level that serve vulnerable populations that have been especially affected by COVID-19. Examples of qualified donees include: About Community Foundations Registered charities Registered Canadian amateur athletic associations Registered Canadian municipalities Registered municipal or public bodies performing a function of government in Canada Eligible Organizations Eligible projects include ongoing programs that meet the eligibility criteria outlined in this document. Qualified donees should be in touch with their local community foundation to learn more about available grant sizes. Eligible Project & Expenses Ineligible Expenses For more information, visit the Canada Revenue Agency Charities Listing & Qualified Donees Applicants will be required to share how their project assists vulnerable populations, the populations they serve, and the impact of the project on the community. Timeline & How to Apply Appendix & Glossary of Terms 5 Emergency Community Support Fund | Application Guide
About the fund Eligible Projects & Expenses Which partner should I apply to? The ESCF will provide immediate financial support for projects that are serving vulnerable populations as they manage the impacts of COVID-19. Qualified donees may apply for more than one grant, as long as each application describes a distinct project. About Community Foundations Eligible Organizations Specifically, eligible projects will: Eligible Project & Expenses Clearly address a pressing social inclusion or well-being need caused by COVID-19; Serve one or more vulnerable groups (defined on next page); Be carried out in a short timeframe with a reasonable budget, before March 31, 2021 Ineligible Expenses Timeline & How to Apply Appendix & Glossary of Terms 6 Emergency Community Support Fund | Application Guide
About the fund Vulnerable Populations The fund will support projects that are serving vulnerable populations listed here. Which partner should I apply to? Marginalized Communities in Canada Racialized communities* Indigenous peoples Official Language Minority Women & girls LGBTQ2s+ communities Newcomers (Permanent and temporary residents including immigrants and refugees) Workers who are vulnerable Caregivers Essential Workers Workers in the informal labour market Temporary Foreign Workers About Community Foundations Eligible Organizations Eligible Project & Expenses *Arab, Black, Chinese, Filipino, Japanese, Korean, Latin American, South Asian, Southeast Asian, West Asian, Other racialized groups Ineligible Expenses Children, youth and Elderly Children and youth: Ages 0-29 Youth ageing out of care Seniors & Elders - in and not in care Timeline & How to Apply Appendix & Glossary of Terms 7 Emergency Community Support Fund | Application Guide
About the fund Vulnerable Populations Cont. Which partner should I apply to? The fund will support projects that are serving vulnerable populations listed here. About Community Foundations Populations Requiring Specific Care or Supports People experiencing homelessness People with low income or living in poverty People living with mental illness People struggling with addiction Persons with disabilities People experiencing domestic or gender-based violence People living in group homes or supportive living* Prison populations (detained and incarcerated) Veterans Students (post-secondary) Eligible Organizations Eligible Project & Expenses Ineligible Expenses Timeline & How to Apply Appendix & Glossary of Terms * Under the age of 55 8 Emergency Community Support Fund | Application Guide
About the fund Eligible Projects & Expenses Which partner should I apply to? All budget items must be project-related and must be incurred between April 1, 2020 and March 31, 2021. Eligible expenditures include reasonable and essential expenditures to carry out the project. These include: Wages and employment-related costs for existing or additional staff; Fees for professional service; Disability supports for staff of the grant recipient; Materials and supplies; Printing and communication; Travel costs; Utilities; Insurance; Rental of premises; Lease, purchase and maintenance of equipment; Performance monitoring and reporting costs; Data collection; Knowledge development activities; and Other administrative costs associated with the project. Eligible Activities About Community Foundations Eligible activities for funded projects can include things such as: Eligible Organizations Community outreach and engagement Delivering new models, tools, programming, services or resources Developing new models, tools, programming, services or resources Disseminating information and knowledge Volunteer engagement and recruitment Eligible Project & Expenses Ineligible Expenses Timeline & How to Apply Appendix & Glossary of Terms 9 Emergency Community Support Fund | Application Guide
About the fund Examples of Eligible Projects Which partner should I apply to? Please visit the Appendix for additional examples of eligible projects and services About Community Foundations Addition of meal service staff at a women s shelter to meet public health guidelines Eligible Organizations Technology purchase and service enabling seniors in-residence to connect with their families virtually Increased staffing and supplies at a shelter for women and children fleeing violence Eligible Project & Expenses Preparing and delivering food for persons with disabilities Remote arts programming for vulnerable youth Ineligible Expenses Procurement and delivery of educational materials to Aboriginal Friendship Centre families Development of online social skills curriculum for individuals with special needs, replacing in-person programming Timeline & How to Apply Appendix & Glossary of Terms 10 Emergency Community Support Fund | Application Guide
About the fund Ineligible Expenses Which partner should I apply to? The following expenditures are ineligible, and will not be supported by the ECSF: About Community Foundations Ineligible projects include: Purchase of real property (land or building) Expenses incurred prior to April 1, 2020 Expenses incurred after March 31, 2021 Any expenses that are covered by another funding source (including the Government of Canada, Canadian Red Cross and United Way Centraide Canada or their local affiliates). Projects may receive funding from other sources, but those funds may not cover the same expenses as this grant. Projects that are designed for fundraising purposes, Profit generating projects or activities, Any activity taking place outside of Canada Projects that have received funding through another ECSF intermediary (Red Cross or United Way) Eligible Organizations Eligible Project & Expenses Ineligible Expenses Timeline & How to Apply Projects may receive funding from other sources, but those funds may not cover the same expenses as this grant. Appendix & Glossary of Terms 11 Emergency Community Support Fund | Application Guide
About the fund Timeline & How to Apply Which partner should I apply to? The community foundation network is accepting applications beginning on May 19, 2020. About Community Foundations Applications must be submitted before July 27, 2020 for activities occurring between April 1, 2020 and March 31, 2021. Eligible Organizations If you are eligible and would like to apply, please reach out to your local community foundation to discuss your project and application. Eligible Project & Expenses When you are ready to apply, please visit the Application Portal. Please review this video (link forthcoming) for instructions and help with submitting your application. Ineligible Expenses If your organization is located in an area that is not served by a community foundation and you are interested in applying, please contact CFC at covid19@communityfoundations.ca Timeline & How to Apply Appendix & Glossary of Terms 12 Emergency Community Support Fund | Application Guide
About the fund Application, Grant & Reporting Summary Which partner should I apply to? If you decide to apply, the online portal will allow you to create & submit your application. Eligibility See next slide Eligibility Quiz About Community Foundations Five sections Approximately 15 minutes to complete Eligible Organizations Grant Application Eligible Banking information Voided Cheque Electronic Banking Info Project & Expenses Ineligible Expenses Terms & Conditions Confirming Reporting Requirements Grant Agreement Timeline & How to Apply Due by March 31st, 2021 Simple Reporting Grant Reporting Appendix & Glossary of Terms 13 Emergency Community Support Fund | Application Guide
About the fund Grant Decision Turnaround Times & Adjudication Which partner should I apply to? As this is an emergency fund, we have developed a responsive granting process. Applications will be assessed on a weekly basis. About Community Foundations Qualified Donee Application Submitted Application Under Review Grant Decision* Grant Funds Transferred Agreement** Eligible Organizations Local grant review teams Regular reviews of applications Potentially awarding a different amount than requested (based on number of applications vs available funding) Eligible Regular Reviews Application Review Project & Expenses Ineligible Expenses Ensure its a qualified donee Grant amount No purchase of real estate Proposed activity is approved COVID 19 response Serves at least 1 vulnerable population Application Validation Timely Validation Timeline & How to Apply Appendix & Glossary of Terms 14 Emergency Community Support Fund | Application Guide
About the fund Eligibility Quiz Which partner should I apply to? The community foundation network is accepting applications beginning on May 19, 2020. About Community Foundations Eligibility Questions Yes/No Is your organization a qualified donee (such as a registered charity, Canadian amateur athletic association, municipality, or municipal or public body performing a function of government in Canada)? Eligible Organizations Eligible Did you receive/apply for funding from the Government of Canada, another ECSF intermediary (Canadian Red Cross, United Way Centraide Canada) or from a provincial, territorial and municipal government to cover the same project costs? Project & Expenses Ineligible Expenses Do you grant permission for this application and contact details to be shared with the Government of Canada, United Way, Community Foundations Canada and Canadian Red Cross, for consideration and coordination of funding? Timeline & How to Apply Appendix & Glossary of Terms 15 Emergency Community Support Fund | Application Guide
About the fund Grant Agreement & EFT Information Which partner should I apply to? If your application is successful, your local community foundation partner or in areas where there is not a participating community foundation, CFC will collect a signed grant agreement and banking information. About Community Foundations Grant Agreement: Electronic Fund Transfer (EFT): Eligible Organizations Section 1: Confirming Purpose of Grant Section 2: Acknowledgements Section 3: Use of Funds/Reporting Bank Information (Transit/Routing/Institution #) Voided Check* Eligible Project & Expenses View and sign the grant agreement. Ineligible Expenses Timeline & How to Apply Appendix & Glossary of Terms 16 Emergency Community Support Fund | Application Guide
About the fund Appendix & Glossary of Terms Which partner should I apply to? Additional Examples of Eligible Projects (slide 10) About Community Foundations Volunteer-based home delivery of groceries and medications. Eligible Organizations Transportation services, such as those driving seniors or persons with disabilities to appointments. Scaling up help lines that provide information and support. Eligible Helping vulnerable Canadians access government benefits. Project & Expenses Delivering training and supplies to volunteers. Replacing in-person, one-on-one contact and social gatherings with virtual contact through telephone, texts, teleconferences or the Internet. Ineligible Expenses Timeline & How to Apply Eligible service categories on the following page. Appendix & Glossary of Terms 18 Emergency Community Support Fund | Application Guide
About the fund Services Descriptions Which partner should I apply to? Food security Prepared meals, delivery service Financial wellness Financial literacy or coaching; access to income supports About Community Foundations Home care/personal support services For seniors and persons with disabilities Health information; access to medication; personal hygiene & medical supplies Health and hygiene Eligible Organizations Information and navigation Providing information; navigating community supports; Tools and resources; legal clinic for community members, tenants etc. Legal support Eligible Project & Expenses Mental health and wellness Peer support; crisis support Shelter Housing, rent support Ineligible Expenses Information; access to violence and abuse support; violence and abuse prevention Personal safety Social inclusion and learning Friendly conversation; social activities; learning activities Timeline & How to Apply Transportation and mobility Access to safe transport to essential appointments or errands Appendix & Glossary of Terms 19 Emergency Community Support Fund | Application Guide
