Efficient Higher Degrees Management System for Academic Institutions
Streamline the process of application approvals, submissions, and notifications for higher degree students through an automated iEnabler system with email routing. Enhance processing time, improve document management, and monitor student progress effectively.
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Presentation Transcript
Higher Degrees Management System Contents Overview Objectives Summary of Modules Flow Diagram for Intention To Submit
Higher Degrees Management System - Overview iEnabler system with routing whereby emails sent to participants
Higher Degrees Management System - Overview iEnabler system with routing Application Approvals through to Graduation for Higher Degree Students
Higher Degrees Management System - Overview iEnabler system with routing Application Approvals through to Graduation for Higher Degree Students Commissioned by UKZN, developed as Local Software
Higher Degrees Management System - Objectives Enable Students and other role-players to : - make online submissions - receive online notifications - monitor the status of submissions
Higher Degrees Management System - Objectives Enable Students and other role-players to : - make online submissions - receive online notifications - monitor the status of submissions Improve Processing Time - identify and resolve bottlenecks - reduce time lost because of missing documents
Higher Degrees Management System - Objectives Enable Students and other role-players to : - make online submissions - receive online notifications - monitor the status of submissions Improve Processing Time - - identify and resolve bottlenecks reduce time lost because of missing documents Improve Management of Students - monitor progress and send reminders from system - review student information online
Higher Degrees Management System - Objectives Enable Students and other role-players to : - make online submissions - receive online notifications - monitor the status of submissions Improve Processing Time - - identify and resolve bottlenecks reduce time lost because of missing documents Improve Management of Students - monitor progress and send reminders from system - review student information online Improve Management of Staff - check availability, suitability of staff for new submissions - monitor workloads, turnaround times for staff
Higher Degrees Management System - Objectives Enable Students and other role-players to : - make online submissions - receive online notifications - monitor the status of submissions Improve Processing Time - - identify and resolve bottlenecks reduce time lost because of missing documents Improve Management of Students - monitor progress and send reminders from system - review student information online Improve Management of Staff - - check availability, suitability of staff for new submissions monitor workloads, turnaround times for staff Maintain and Track Despatches and Receipts of documents
Higher Degrees Management System - Modules - Application Approvals
Higher Degrees Management System - Modules - Application Approvals - Approval process involves Applicant, Admissions, School Office and School Research Leader
Higher Degrees Management System - Modules - Application Approvals - Approval process involves Applicant, Admissions, School Office and School Research Leader - Includes submission of Title and Research Overview
Higher Degrees Management System - Modules - Application Approvals - Approval process involves Applicants, Admissions, School Office and School Research Leader - Includes submission of Title and Research Overview - Includes interaction between School Office and Supervisors
Higher Degrees Management System - Modules - Application Approvals - Approval process involves Applicants, Admissions, School Office and School Research Leader - Includes submission of Title and Research Overview - Includes interaction between School Office and Supervisors - Option to auto-create Proposals and Ethics
Higher Degrees Management System - Modules - Application Approvals - Proposals and Ethics
Higher Degrees Management System - Modules - Application Approvals - Proposals and Ethics - Proposals require approval from School Research Leaders and, optionally, School Higher Degree Committees
Higher Degrees Management System - Modules - Application Approvals - Proposals and Ethics - Proposals require approval from School Research Leaders and, optionally, School Higher Degree Committees Includes Title, Abstract, Proposal attachments -
Higher Degrees Management System - Modules - Application Approvals - Proposals and Ethics - Proposals require approval from School Research Leaders and, optionally, School Higher Degree Committees Includes Title, Abstract, Proposal attachments Caters for minor revisions, reworks and exclusions of proposals - -
Higher Degrees Management System - Modules - Application Approvals - Proposals and Ethics - Proposals require approval from School Research Leaders and, optionally, School Higher Degree Committees Includes Title, Abstract, Proposal attachments Caters for minor revisions, reworks and exclusions of proposals Ethics require approval from School Research Leaders, School Ethics Committees, and possibly a University Ethics Committee - - -
Higher Degrees Management System - Modules - - Application Approvals Proposals and Ethics - Intention To Submit
Higher Degrees Management System - Modules - - Application Approvals Proposals and Ethics - Intention To Submit - Approval required by School Research Leader and either College Dean of Research (Masters) or College Academic Affairs Board (Doctorates)
Higher Degrees Management System - Modules - - Application Approvals Proposals and Ethics - Intention To Submit - Approval required by School Research Leader and either College Dean of Research (Masters) or College Academic Affairs Board (Doctorates) Includes interaction between School Office and Examiners -
Higher Degrees Management System - Modules - - - Application Approvals Proposals and Ethics Intention To Submit - Submission and Assessment of Dissertations
Higher Degrees Management System - Modules - - - Application Approvals Proposals and Ethics Intention To Submit - Submission and Assessment of Dissertations - Involves School or College Office, College Dean of Research, School Research Leaders, Examiners, and possibly adjudicators
Higher Degrees Management System - Modules - - - Application Approvals Proposals and Ethics Intention To Submit - Submission and Assessment of Dissertations - Involves School or College Office, College Dean of Research, School Research Leaders, Examiners, and possibly adjudicators - Documents include dissertations, questionnaires, examiner reports, coordinating reports and claim forms
Higher Degrees Management System - Modules - - - Application Approvals Proposals and Ethics Intention To Submit - Submission and Assessment of Dissertations - Involves School or College Office, College Dean of Research, School Research Leaders, Examiners, and possibly adjudicators - Documents include dissertations, questionnaires, examiner reports, coordinating reports and claim forms - Documents are either attached or despatched or both
Higher Degrees Management System - Modules - - - Application Approvals Proposals and Ethics Intention To Submit - Submission and Assessment of Dissertations - Involves School or College Office, College Dean of Research, School Research Leaders, Examiners, and possibly adjudicators - Documents include dissertations, questionnaires, examiner reports, coordinating reports and claim forms - Documents are either attached or despatched or both - Outcome is either a recommended result or an instruction for a re-examination
Higher Degrees Management System - Modules - - - - Application Approvals Proposals and Ethics Intention To Submit Submission and Assessment of Dissertations - Process Examination Results
Higher Degrees Management System - Modules - - - - Application Approvals Proposals and Ethics Intention To Submit Submission and Assessment of Dissertations - Process Examination Results - The recommended result will be one of (a) Pass (b) Minor Corrections Required (c) Re-examination Required or (d) Fail
Higher Degrees Management System - Modules - - - - Application Approvals Proposals and Ethics Intention To Submit Submission and Assessment of Dissertations - Process Examination Results - The recommended result will be one of (a) Pass (b) Minor Corrections Required (c) Re-examination Required or (d) Fail - Involves School or College Office, College Dean of Research, School Research Leaders, College Academic Affairs Board, Librarians, Supervisors and Students
Higher Degrees Management System - Modules - - - - Application Approvals Proposals and Ethics Intention To Submit Submission and Assessment of Dissertations - Process Examination Results - The recommended result will be one of (a) Pass (b) Minor Corrections Required (c) Re-examination Required or (d) Fail - Involves School or College Office, College Dean of Research, School Research Leaders, College Academic Affairs Board, librarians, supervisors and students - Documents include dissertations, examiner reports, and coordinating reports
Higher Degrees Management System - Modules - - - - Application Approvals Proposals and Ethics Intention To Submit Submission and Assessment of Dissertations - Process Examination Results - The recommended result will be one of (a) Pass (b) Minor Corrections Required (c) Re-examination Required or (d) Fail - Involves School or College Office, College Dean of Research, School Research Leaders, College Academic Affairs Board, librarians, supervisors and students - Documents include dissertations, examiner reports, coordinating reports and (to be checked) - Documents are either attached or despatched or both
Higher Degrees Management System Additional Functionality - Employee Creations
Higher Degrees Management System Additional Functionality - Employee Creations - Typically for Supervisors and Examiners
Higher Degrees Management System Additional Functionality - Employee Creations - - Typically for Supervisors and Examiners Prevents bottlenecks with Human Resources
Higher Degrees Management System Additional Functionality - Employee Creations - - - Typically for Supervisors and Examiners Prevents bottlenecks with Human Resources Caters for unpaid people only
Higher Degrees Management System Additional Functionality - Employee Creations - - - - Typically for Supervisors and Examiners Prevents bottlenecks with Human Resources Caters for unpaid people only Fixed Term Appointments iEnabler user for short-term contracts
Higher Degrees Management System Additional Functionality - Suspensions
Higher Degrees Management System Additional Functionality - Suspensions - Involves Students, Supervisors, School Research Leader and School Higher Degrees Committee
Higher Degrees Management System Additional Functionality - Supervisor Maintenance
Higher Degrees Management System Additional Functionality - Supervisor Maintenance - Typically added initially during application process
Higher Degrees Management System Additional Functionality - Supervisor Maintenance - Typically added initially during application process - Requested by school, supervisor accepts or declines
Higher Degrees Management System Additional Functionality - Supervisor Maintenance - Typically added initially during application process - Requested by school, supervisor accepts or declines - Also allows for replacement of supervisors, addition of de- activation of co-supervisors
Higher Degrees Management System Additional Functionality - Examiner Maintenance
Higher Degrees Management System Additional Functionality - Examiner Maintenance - School associates prospective examiner to student
Higher Degrees Management System Additional Functionality - Examiner Maintenance - School associates prospective examiner to student - Examiner receives notification of request and accepts or declines
Higher Degrees Management System Additional Functionality - Examiner Maintenance - School associates prospective examiner to student - Examiner receives notification of request and accepts or declines - If examiner accepts, College Dean of Research (Masters) or College Academic Affairs Board (Doctorates) approve or reject examiner, notifications sent
Higher Degrees Management System Additional Functionality - Supervisor Reports
Higher Degrees Management System Additional Functionality - Supervisor Reports - Submitted by Supervisor as attachment with optional comments
Higher Degrees Management System Additional Functionality - Supervisor Reports - - Submitted by Supervisor as attachment with comments School Research Leader accepts or declines
