Effective Delegation: 10 Rules to Master the Skill
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1.
Be Patient
: The first time you delegate any task, it is almost certainly going to
take longer than doing it yourself. That is normal. Over time, it will get easier.
2.
Don’t Over-Delegate
: Delegation is not shifting work you should be doing to
someone else’s plate – it’s getting those tasks you shouldn’t be doing off of
yours. It is important to know the difference.
3.
Pick the Right People
: Make sure the person you’re delegating to is
qualified to do the task. Better yet, try to delegate tasks that will make best use
of other peoples’ best skills, strengths and interests, then
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4. Explain Why You are Delegating
: When you select people to delegate to,
tell them why you chose them, and how you hope to see this help them grow. Help
them see each delegated task as an opportunity to row new skills.
5. Be Specific
: Be specific with your asks, including why a task needs to be
done, the deadlines, and the expected results. Vague instructions result in
vaguely-terrible output !
6. Provide Training
: Delegation doesn’t just mean handing off a task – make
sure people have what they need to do the job. A good rule of thumb is “I do, we
do, you do”.
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7. Check In
: Throughout the course of the project or task, always make
time to ‘touch base’ or check in.
8. But Don’t Micromanage
: Once you’ve delegated, trained and agreed
check ins, back away and let them get on with it. To succeed and help the
person succeed, you need to let go.
9. Offer Feedback
: Any time you delegate something, provide feedback on
the end result (both positive and constructive). It is an extra step, but making
sure you’re getting exactly what you need, and helping others get better over
time. This will help both in the long run.
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10. Say Thank-you
: Never, ever, underestimate the power of simple polite
words. The other person is saving you time and providing value.
N.B. Delegation does not have to be a “downward” process. It
can be sideways with a peer or colleague and even upwards
to your boss if the relationship is right !
Developing successful delegation skills is crucial for effective leadership. Follow these 10 rules to delegate tasks efficiently: Be patient, avoid over-delegating, choose the right people, explain the reason for delegation, provide specific instructions, offer training, check in regularly, avoid micromanaging, give feedback, and always express gratitude. Delegation is a two-way process that can benefit not only you but also those you delegate to.
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Presentation Transcript
How You Should Delegate : 10 Rules 1.Be Patient : The first time you delegate any task, it is almost certainly going to take longer than doing it yourself. That is normal. Over time, it will get easier. 2.Don t Over-Delegate : Delegation is not shifting work you should be doing to someone else s plate it s getting those tasks you shouldn t be doing off of yours. It is important to know the difference. 3.Pick the Right People : Make sure the person you re delegating to is qualified to do the task. Better yet, try to delegate tasks that will make best use of other peoples best skills, strengths and interests, then
How You Should Delegate 4. Explain Why You are Delegating : When you select people to delegate to, tell them why you chose them, and how you hope to see this help them grow. Help them see each delegated task as an opportunity to row new skills. 5. Be Specific : Be specific with your asks, including why a task needs to be done, the deadlines, and the expected results. Vague instructions result in vaguely-terrible output ! 6. Provide Training : Delegation doesn t just mean handing off a task make sure people have what they need to do the job. A good rule of thumb is I do, we do, you do .
How You Should Delegate 7. Check In : Throughout the course of the project or task, always make time to touch base or check in. 8. But Don t Micromanage : Once you ve delegated, trained and agreed check ins, back away and let them get on with it. To succeed and help the person succeed, you need to let go. 9. Offer Feedback : Any time you delegate something, provide feedback on the end result (both positive and constructive). It is an extra step, but making sure you re getting exactly what you need, and helping others get better over time. This will help both in the long run.
How You Should Delegate 10. Say Thank-you : Never, ever, underestimate the power of simple polite words. The other person is saving you time and providing value. N.B. Delegation does not have to be a downward process. It can be sideways with a peer or colleague and even upwards to your boss if the relationship is right !
