Developing Your College Work Plan for Connecticut Advanced Manufacturing Initiative
Responding to a successful grant proposal from the Department of Labor, your consortium college was awarded a $15M TAACCCT grant for the Connecticut Advanced Manufacturing Initiative. Now, it is crucial to develop a detailed work plan outlining goals, objectives, timelines, responsible parties, cost estimates, and potential barriers to ensure accountability and successful implementation. The work plan structure should include specific goals and objectives tailored to your college's needs, with a focus on meeting the outlined deliverables to fulfill the grant requirements.
- College Work Plan
- Connecticut Advanced Manufacturing Initiative
- Grant Proposal
- Department of Labor
- Accountability
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Training Module 1: Developing Your College Work Plan Connecticut Advanced Manufacturing Initiative (CAMI) June 17, 2015 Michelle Hall, CAMI Project Director This program is (funded by or in-part by) a $15,000,000 Trade Adjustment Assistance Community College and Career Training (TAACCCT) grant from the U.S. Department of Labor, Employment and Training Administration. This Program is an equal opportunity employer/ program. Auxiliary aids and services are available upon request to individuals with disabilities. This work is licensed under the Creative Commons Attribution 4.0 International License. To view a copy of this license, visit or send a letter to Creative Commons, PO Box 1866, Mountain View, CA 94042, USA.
Work Plan Due 8/10/15 Developing your college work plan We responded to a Department of Labor request for proposal (RFP). They liked what they read and we were awarded a $15M TAACCCT grant. Now that we have the money, why does your consortium college need to develop a work plan? The proposal that was submitted addressed what and why. It did not specify how each sub-grantee would accomplish these goals, which leaves room for creativity and individuality.
Accountability The goals and associated deliverables we outlined in the proposal were collective. When we accepted the $15M, we essentially promised to meet those goals. Without an explicit plan, it will be difficult for you to gage if you re headed in the right direction and if you re on target to meet your goals. You have a responsibility to one another, the Department of Labor and the public, to ensure that your actions are planned and deliberate, guaranteeing that your time and money has been allocated wisely.
Wok Plan Elements You are not obligated to use the attached work plan template, but the format you do decide to use should include the following elements: Goals Objectives Timeline (start/end) Status updates Responsible parties Cost estimates Possible barriers 1. 2. 3. 4. 5. 6. 7.
Work Plan Structure Each large goal will have a series of smaller objectives with corresponding tasks. Each objective will have associated completion dates, responsible parties, possible barriers, etc. Your objectives, and any goals you choose to add, will be specific to your college and should account for the uniqueness of your site. Goal See an example of a single, complete work plan goal on the next slide. Objectives Tasks
Example: Work Plan Goal Goal 1: Hire CAMI-funded personnel Objective Proposed Start Date 5/1/15 Proposed End Date 5/8/15 Possible Barriers Status Update Cost Estimate Responsible Party Rich AMC, Dir. Elizabeth Dean 1.Delays in getting signatures and approvals while people on summer vacations Create job descriptions Identify vacancies and priorities Review CAMI MOU (budget and approved positions) and proposal Check with other colleges w/ similar positions Check with HR regarding procedures Our actual start date was 5/1/15 and the actual completion date was 5/13/15. We were able to adapt the job description used at MCC. 1.1 Get required approval Complete associated forms Get signatures 5/8/15 5/13/15 Our actual start date was 5/15/15 and the actual completion date was 5/22/15. It took longer than expected since one of the people that needed to sign was out of town. Our actual start date was 5/25/15 and the actual completion date was 6/25/15. Our actual start date was 5/25/14. We were able to advertise for positions and I reached out to industry colleagues to see if they had qualified individuals interested in teaching a course. I am still trying to get my interview committee developed and approved by HR. Interviews have not begun. We have not made any progress on this objective Rich AMC, Dir. Elizabeth Dean 1.2 Advertise for positions Review and approve advertisement Seek referrals from colleagues, industry, etc. Interview Select interview committee Create interview questions and criteria Check with HR regarding procedures Conduct interviews 5/18/15 6/12/15 $200 Rich AMC, Dir. Theresa HR 1.3 advertising 1.Finding people with the time to be on an interview committee 2.Finding a diverse committee 1.Finding qualified instructor 2.Inability to pay competitive salary 5/18/15 7/3/15 Rich AMC, Dir. Theresa HR 1.4 Hire employee Make selection Follow HR procedures Make offer/counter-offer Select start date Send contract and job description to CAMI Project Director Goal 2: Develop 3rd semester certificates Objective 7/6/15 7/17/15 Rich AMC, Dir. Theresa HR 1.5 Proposed Start Date Proposed End Date Possible Barriers Status Update Cost Estimate Responsible Party 2.1 2.2 2.3
Writing Goals The goals for the CAMI grant have already been spelled out in the proposal and reiterated in your MOU. You should absolutely add more goals as needed. Case in point, I added the goal called Hire CAMI Personnel to my personal work plan even though it s not an overall CAMI goal that s spelled out in the proposal. In addition to addressing the preexisting CAMI goals outlined on the next slide, I would suggest adding the following goals to your campus work plan: Hire personnel Create marketing plan Develop curriculum 1. 2. 3. Outline recruitment plan (include the WIBs) Complete DOL reporting Develop internal document review plan 4. Most of your goals will require support and input from other staff within your college 5. 6.
Existing CAMI Goals Goal Description End Date Responsible Party Deliverable 1 Renovate facilities Purchase equipment and instructional supplies Install equipment 10/31/15 MCC & TRCC Renovate 2 12/31/15 All Purchase 3/31/16 MCC, TRCC, MXCC Install Develop 3rd semester certificates Develop 10 new 3rd semester 3 12/31/15 All Develop 1 year Precision Sheet Metal Certificate 12/31/15 TRCC Develop 1 new 1-yr Develop credit/non-credit certificate 12/31/15 MCC Develop credit/noncredit cert 4 Recruit/orient participants to CAMI programs 9/30/17 All 1,531 participants 5 Provide tutoring to 1,100 students 9/30/17 All 1,100 students receive tutoring Create skills-based training videos/modules 9/30/17 All 825 access to training videos Purchase tutoring software 1/1/15 BOR Software purchased 6 Provide internship placement to students 9/30/17 All 600 internships Place students in advanced manufacturing jobs 9/30/17 All 573 students placed in jobs 7 Increase employer involvement in college or BOR sponsored advisory groups 9/30/17 All Include total of 120 employers
Important Reminders While a single person should write your college work plan, in order to get buy-in and support, development of the plan should include a group of people (e.g. HR, Finance, Academic Dean, Marketing, etc.). 1. I would suggest that your work plan be seen and approved, at minimum, by your Advanced Manufacturing Director/Coordinator, Academic Dean and President. 2. Your college s progress will be measured by your work plan. 3. Your work plan progress will be reviewed by the following: CAMI consortium members, College Presidents in a collective quarterly report, and The Department of Labor during our monitoring visit. 4.
Timeline Establish your college work plan taskforce today! Establish a schedule to review your work plan today! Michelle will be at your college between July 21st July 24th to review your progress on your work plan and will provide any requested or required guidance Work plan is due August 10th Please contact me if you have any questions or would like to see more examples.
