Developing ET Governance Structure for Einstein Telescope Project
This document outlines the preparatory phase work package focusing on the organization, governance, and legal aspects of the Einstein Telescope (ET) project. It covers the roles of different working groups, meeting schedules, the scope of work for WP2 INFRADEV from 2022-2026, and the approach to developing governance tailored to the project's lifecycle. Key deliverables include proposals for governance structures and legal entities, along with input from the BGR on the preferred models. The document emphasizes the importance of aligning governance with the needs and functions of each stage of the project.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
E N D
Presentation Transcript
Einstein Telescope Preparatory phase INFRA DEV Workpackage 2: Organisation, Governance and legal aspects ET PP Coordination meeting 24 October 2022 Miriam Roelofs, work package leader M.Roelofs@nwo.nl
WP2 INFRADEV WP2 working group: Lead Nikhef, INFN, STFC Standing invitations: secretary BGR, secretary BSR Nikhef team: Miriam Roelofs, Hans Chang INFN team: Fernando Ferrone, Nando Minnella STFC team: Justin O Byrne Exchange with other INFRADEV workpackages: Input for governance requirements WP3, WP7, WP5, WP4: e.g. fair return on investment, procurement, beneficial tax regime Meeting schedule: WP2 meeting 4-weekly, in principle on a Friday, 14.00-16.00 hours, following the INFRADEV coordination meeting Next meeting: 7 November 2022 (Monday) Following meeting: 9 December 2022
SCOPE: WP2 INFRADEV 2022-2026 Prepare proposal to the BGR for a preferred ET governance structure tailored to the various stages of ET project STEPWISE APPROACH: 1. Evolution of the current governance structure into an organizational structure with a clear line of authority in managerial, financial and scientific aspects of the ET project. ( feedback to ET directorate and BGR) 2. Short term governance: 3. Long term governance: 5 deliverables -> to support the development of ET governance and establishment of legal entity ESFRI lifecycle approach: ET project is recognised by ESFRI, European Strategy Forum Research Infrastructures Baseline for development of governance 3
DEVELOPING ET GOVERNANCE: ESFRI LIFE CYCLE APPROACH ET Governance tailored to the needs/functions in the various stages (form follows function): Pre construction towards construction-readiness Construction Operation Termination http://roadmap2018.esfri.eu/strategy-report/the-esfri- methodology/ https://www.nsf.gov/pubs/2021/nsf21107/nsf21107.pdf
DELIVERABLES WP2, FIRST FOCUS 2.1. Report providing options for a legal entity (Q3 2023) - Analysis of the ET Observatory characteristics with impact on governance - Inventory of best practices for future ET governance - Preferred options for pre-construction governance and long term governance Sources of knowledge e.g.: - NSF Research infrastructures guide (2021) - ESFRI public guide (2021), life cycle approach 2.2. Minutes of meetings with involved Ministries (BGR) and EC ( 2022-2026)
DELIVERABLES WP2 2.3. Legal documents and statutes (Q3 2025) Input of BGR on preferred governance model e.g. discussions on: Membership, decision making, financial model, liability, accession of the data, fair return Involve legal experts nominated by the BGR and BSR (or outsourcing) 2.4. Legal entity statutes (Q3 2026) Comprising the conclusions of the discussions in a preferred governance structure 2.5. Roadmap to establish the legal entity (Q3 2026) Proposal to BGR to conclude on steps towards the establishment of the legal entity Interaction and alignment with the BGR
CONCLUSIONS KICK OFF 6-7 OCTOBER 22 Current governance: offer recommendation WP2 Analysis current governance need to flesh out current project organization Invite ET directorate to present a project organization plan, including the necessary steps for implementation - Study, discuss and provide feedback to ET directorate in next WP2 meeting Offer recommendations to the actors to further develop and strenghten the current governance NON-INFRADEV dependencies: BGR: informal interactions with BGR: governance requirements, input for discussions in BGR BSR: no dependency at the moment, to be discussed after the adoption of the BSR ToR APPEC/APIF: no dependencies ET project and Collaboration are sufficiently represented in the INFRADEV workpackages EGO/VIRGO and LIGO dynamics, at the moment not relevant for WP2 Gather best practices from IGO (SKA, CERN) and ERIC (ESS) on operational matters and maturity process. Contactpersons via network: John Wommersly (SKA, ESS, ESFRI), Richard Schilizzi (SKA), Simon Berry (SKA and other RI), Beatrice Vierkorn (ESS, SKA, CERN), Lars Bjornson (ESS, SKA).
DEPENDENCIES ET GOVERNANCE The governance structure follows functions Einstein Telescope full understanding of the perimeter of the Einstein Telescope Dependencies: Design/perimeter of the Einstein Telescope Financial scenarios Site scenarios Project Execution Plan: feasible timelines, project lifecycle Parallel processes: working assumptions ensure flexibility, alignment and prevent stumble blocks
WORKING ASSUMPTION ET Characteristics with impact on governance: ET will be a single-site observatory with a Headquarter and datacentres ET design is an underground construction Two options for European sites, one is a cross-border site The site selection procedure will be executed on a political level European participants (83 institutions/10 countries) ESFRI Roadmap (5 EU countries application) Estimated timeline: construction readiness is 2028, start operations 2036 Timeline for site preparation ET science case embedded in multi messenger network of observatories/detectors
ESFRI GUIDELINES Sustainable governance (ESFRI report 2017) Effective governance: clear line of authority in managerial, financial and scientific matters Long term sustainable funding Legal personality in all countries where it is operational Flexible to enlarge membership Fair return on investment VAT exemptions Societal and economic impact Lifecycle approach Short term governance: Suitable legal entity to govern the design and pre-construction activities specific aim: to prepare for construction readiness to prepare for long term governance Long term governance: Legal entity for construction, operation, maintenance and decommissioning
NEXT STEPS Actions A.1.1. Description Invitation to the ET directorate to discuss the project organization plan with WP2 Action lead Miriam Deadline 2022 Request to provide project organization plan in advance of the meeting 1 nov 22 1 nov 22 A.1.2. Proposal to align with INFRADEV workpackages (WP3, WP7) Proposal to gather best practices (CERN) Miriam A.1.3. Nando 1 nov 22 1 nov 22 1 nov 22 A.1.4. Proposal to gather best practices (SKA) Justin A.1.5. Proposal to gather best practices (ESS) Hans
