CSI Grant and Finance Session September 2024 Overview

CSI Grant & Finance Session September 2024

Agenda CSI Finance Team Introduction School Finance: Audit(s), Pipeline, and Assurances School Food Authority: Nutrition Update Grants: ESSER III Closeout Grants: FY24 ESSER III Student Participation Reporting Grants: FY25 Grant Milestones Grants: McKinney-Vento: Funding Process Change Grants: Increased Title Allocations Grants: Reimbursable Grant Changes Grants: Epicenter: Categorical Revisions

CSI Finance Team - Introductions Chief Finance & Ops Officer Director of Grants Fiscal & Accounting Director of School Nutrition Controller School Finance Manager Grants & Accounting Tech School Nutrition Specialist Senior Grant & Procurement Analyst Grants & Accounting Tech School Nutrition Specialist Staff Accountant

Audit, Pipeline, and Assurances Draft Audit and Data Pipeline Files are due in Epicenter by September 30th. CSI will review data pipeline files and upload into the portal to assess for errors and follow up with the schools on updates as needed. Final Audit and Financial Assurances Forms are due October 15th in Epicenter

Nutrition Update SFA claim Data is requested on the first of the month with a grace period of 5 days. MOU language: Schools must submit full documentation of milk temperature logs, cooler temp lots, sanitation logs, and production logs to CSI. If requirements are not submitted each month, CSI retains the right to withhold meal reimbursements until it is received and verified. We are communicating this with Nutrition staff do we also need to tell Finance and would you like to know prior to the claim being submitted, or when funds are being distributed?

ESSER III & ESSER III Competitive Grant Closeout Will operate the same as ESSER I & ESSER II closeouts in prior years All schools that received ESSER III funding under ESSER III under ESSER III (in any fiscal year) will be required to submit: ESSER III funding and/or any competitive grant competitive grant 1) Signed closeout certification form 2) General ledger for each grant awarded for the entire performance period 3) Closeout workbook to verify any remaining or residual items (only required if your school used any of these funds to purchase supplies or equipment) You will receive an email with all forms and details the first week of October Due back in Epicenter October 29 Due back in Epicenter October 29th th

ESSER III & ESSER III Competitive FY24 Student Participation Reporting At the USDE s request, CDE is collecting information from LEAs on how ESSER funds were used to support learning recovery or acceleration for student groups who were disproportionately impacted by the COVID-19 pandemic during FY24. The data to be collected is related to student participation in: o Summer Learning o Afterschool Programs o High Dosage Tutoring o Educational Technology If your school used ESSER funds (including ESSER competitive grants) for any of these activities in FY24, you will report the students who were both eligible for the program and who actually participated by name and SASID Will operate the same way as FY23 ESSER Student Participation Reporting You will receive an email with the form and details the first week of October if this reporting applies to your school Due back in Epicenter October 29th Due back in Epicenter October 29th o Since this reporting contains student data, please do not send via email

Applicable ESSER III Competitive Grants For both closeout & participation reporting ESSER III & Lost Learning (4414 & 9414) ESSER III & Lost Learning Supplemental (4418 & 9418) CDE ESSER III Rapid Request Lost Learning (4462) ARP Curricula Materials (4431) ARP Mentor Program & Mentor Program Cohort 2 (4436) ARP Rural Coaction (4429) ESSER III ELO Afterschool (4449) & ELO Summer (4438) ESSER III 21st Century E3 Learning Loss (4455) ESSER III ETAG (4440) ESSER III High Impact Tutoring (4457)

Grant Milestones Elevates end of year scramble and capacity issues Improves cash flow outlook Allows early identification of revision needs CSI Annual CARS Report Failure to spend down reflected in annual report May impact renewal and school overall rating CSI Contractual Agreement with Schools Drawing down funds CDE Contractual Agreement with CSI Quarterly at minimum Some required monthly

FY2023-24 Final Milestone Results FY23 vs FY24 Final Milestone Comparison 80% 68% 70% Final Milestone Reports RFFs submitted by July 9th, 2024 FY25 Exempt Status 60% 50% 50% 47% Funds Unrecoverable FY23 $557,362 FY24 $103,847 40% 30% School Exemptions Based on prior year performance FY24 16 schools FY25 23 schools 27% 20% 10% 5% 3% 0% Meets Partial Meets (within 1%) Does Not Meet FY2022-23 FY2023-24

FY2024-25 Grant Milestones Schedule November 4th, 2024 20% Categorical & Competitive January 8th, 2025 40% Categorical & Competitive April 1st, 2025 60% Categorical & Competitive June 3rd, 2025 80% Categorical & Competitive July 9th, 2025 100% Categorical & Competitive FY24-25 Grant Inclusion List Exception Forms Intended to inform of missed deadlines for revision approval delays and activities that have not yet taken place. Exception Request Template

FY25 Title IA McKinney-Vento Funding FY23-24 CSI experienced a 51.3% increase identification Upcoming Changes $500 PPA Reduction from $750 PPA Initial draft budget/allocation released the first week of October Versus late November/early December Additional allocation increases will occur from data pulled December 1st and February 1st Versus monthly through April Any student identified by February 1st will automatically receive an allocation Additional funding requests Will be accepted for students in need identified after February 1st and will not occur automatically McKinney-Vento FAQ Link to Residency Questionnaires (English) Link to Residency Questionnaires (Spanish) Betsy Basch, CSI MV Liaison, (303) 532-7395, betsybasch@csi.state.co.us

FY25 Title Final Allocations Additional funding is a result of carryover and CSI admin expense reductions Increase is temporary CSI had an overall reduction in allocation over prior-year Automatically applied to existing activities in budgets Schools may reallocate funding after federal programs initial budget approval Grant Preliminary Allocation Final Allocation $8.00 PPA $1,500 minimum award $12.00 PPA $2,000 minimum award Title IIA (4367) NEP/LEP $160.00 FEP $115.00 NEP/LEP $179.00 FEP $168.00 Title IIIA (4365) *Approved activities retroactive to July 1st *Access to FY25 funding expected beginning of October

RFF Timeline Review Recap Drawdowns/Disbursement must be created and communicated by the CSI deadline to be processed in the current round of funding requests to the CDE Funding Type CSI Deadline CDE Deadline 1st or next business day 2-3 week turnaround Categorical Federal *IDEA & Title Grants 23rd or next business day 15th or next business day 3-4 week turnaround Competitive Federal *CCSP & SHP SLFRF 9th or next business day Categorical State *GT-U & READ Not applicable 1-2 week turnaround Revolving Reviews Grant classification reimbursement versus disbursements FY25 Grant Codes & Classification Summary

Reimbursable Grant & Resource Updates Guidance & Allowable Uses Updated Grant Code List for FY25 Link updated to current list, also found in our CSI Grant & Funding Opportunities document (linked in our email signatures). Note: Updates will continue to be made as new grants are awarded. Templates & Forms Updated RFF Form Includes updated assurance language per the updated Uniform Grant Guidance Clarifies that the form must include two separate individuals Sample Stipend Agreement Template Schools may use their own templates or may use this sample version GrantVantage Trainings Required Grant Backup Documentation Updates for FY25 included, clarifications made, and links updated New in FY25, a year-to-date GL will be required to be included with every RFF, attached in the Reports area with other backup documents. This is due to a new requirement that CSI include a GL when requesting funds from CDE. CSI Finance & Operations Library Grant Resources

Epicenter: Categorical Revisions *NEW* Categorical revisions requests now run through Epicenter Categorical: IDEA, READ, Title Competitive: Revisions will still be submitted directly to the CDE CDE will shift to GAINs Instructions: 1. Locate most recently approved budget file under your submissions 2. Download the file and make the proposed revisions 3. Upload the proposed revision using the revision link in the same submission

Upcoming Grant Deadlines Date Item/Grant Requirement Submission Location 10/29/2024 ESSER III Standard & Competitive Grant Closeout Epicenter Standard & Competitive Student Participation Reporting 10/29/24 ESSER III Epicenter 10/30/2024 SSD Grant Interim Financial Reporting 07/01 - 09/30 cdps_oss_ssd@state.co.us 10/31/2024 ECEA (3130) General ledger from 07/01 - 09/30 Epicenter Capital Construction (3113) 10/31/2024 End of year report and eligibility form due *link not yet released 11/04/2024 Milestone #1 20% of Reimbursable Funding Requested GrantVantage 11/04/2024 M1 Exception Exception forms due to CSI *RFF@csi.state.co.us

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