Coordination of Services Team: Enhancing Student Support at TAS/WAHS
Coordination of Services Team
Coordination of Services Team
Emily Hernandez, LMFT
Student Support Counselor
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MISSION
MISSION
Our mission is to:
•
coordinate the provision of support resources
available at TAS/WAHS;
•
avoid duplication of services,
•
maximize our efforts in addressing all of our
students needs and to
•
maintain clear documentation of our efforts to
do so.
What is COST?
What is COST?
A multidisciplinary team that is
coordinated to systematically identify at-
risk students, develop comprehensive
multidisciplinary intervention plans, and
regularly monitor student progress.
Why have COST?
Why have COST?
Collaborative coordination of services
Personalization
Prevents fragmentation of services
Avoids duplication of intervention
Effective delivery of services available
Focuses on the best use of resources and provides a
management system for intervention
FUNCTIONS OF COST
FUNCTIONS OF COST
BIG PICTURE ISSUES
◦
data review, school-wide problems, gap analysis
IDENTIFICATION OF STUDENTS
◦
data, screening, anecdotal evidence, referrals
INTERVENTIONS
◦
triage, referral to program/person, strategies
MONITORING/DOCUMENTATION
◦
case management, data collection, evaluation
Universal
(All Students)
School-wide, Culturally Relevant
Systems of Support
(75-85% of students)
Selected
(At-risk Students)
Classroom, Family, & Small
Group Strategies
(10-20% of students)
Targeted/
Intensive
(3-5%)
(High-risk students)
Individual Interventions
3 Tiered
Approach to
Intervention
Adapted from Sprague & Walker, 2004
Differences Between…
Differences Between…
COST and SST
COST and SST
COST
Immediate response
Identifies interventions
Provides access to
student support
Monitors initial
interventions
Used to focus limited
resources available
Coordinates support
services
SST
Strength based
approach
A comprehensive
individualized plan is
developed
Involves student and
family
Intensive tracking &
monitoring
Referral Reasons
Referral Reasons
Academic
Behavioral
Attendance
Social Emotional
Data Tracking
Centralized Referral System
Centralized Referral System
One Centralized Referral for entire School
COST serves as a “Triage Center” for all
school support/intervention services
Why?
◦
Centralized
◦
Documentation
◦
Accountability
Do we still refer to the dean?
Do we still refer to the dean?
YES.
You should follow the school
protocol for disciplinary referrals.
**Students are not to be referred to COST
for discipline.
You may find that a student
has not responded to deans’ efforts and
he/she presents chronic misbehavior. At
this point you may refer to COST (
most
likely the dean would have already made a
referral based on interactions with the same
student)
Crisis Situations
Crisis Situations
Mental Health emergencies (self-injurious
behavior, trauma, suicidal/homicidal
ideation, death) should be reported
immediately to school site crisis team or
administrator.
As a follow up, this student should be
referred to COST to document school
response and refer to additional services.
COST PROCESS
COST PROCESS
COST
Team reviews data and/or referrals
and makes decisions
COST
Team monitors & documents intervention services
and makes further decisions
More
Support
Exit w/
Monitoring
Schedule
SST
Begin
Support
Admin
Instructional
Coach/
Assistants
Dean
Academic
Counselors
SS
Counselor
Special Ed
TAS/WAHS
TAS/WAHS
COST Referral Procedure
COST Referral Procedure
Concern about a student
◦
Academic, Behavioral, Social-Emotional,
Attendance
Interventions and Modifications (min 3-4)
◦
Parent Contact/Communication
◦
Classroom Management Techniques
◦
Teaching Techniques
See Grade Level Gatekeeper to discuss
and receive referral
Centralized Referral Form
Centralized Referral Form
Complete with as much information as
possible
Document utilized interventions
Give referral back to Gatekeeper
Will be scheduled for the next COST
meeting
Deadlines- Referral must be submitted by
Monday at 3pm to be included in that
week’s COST
COST Gatekeepers
COST Gatekeepers
K-6- Felicia Jackson, Coach
◦
Point person for all K-6 referrals
◦
Screens referrals for appropriateness for COST and
preliminary/low level interventions
7-12- Counselors by student Alpha
◦
Point person for all 7-12 referrals
◦
Screens referrals for appropriateness for COST and
preliminary/low level interventions
COST Coordinator- Emily Hernandez
◦
Receives all referrals from K-12
◦
Organizes and prepares COST meeting
◦
Provides Feedback Form to Teachers
◦
Tracks and Monitors
COST
COST
Meeting every Wednesday 8:30-10:30am
Gatekeeper will present student and
teacher concerns
COST Team will decide on intervention
plan for student
Student referred to identified
interventions
Feedback provided to teacher
Student reviewed back at COST
periodically for follow up and progress
COST Feedback Form
COST Feedback Form
Feedback form will be provided to the
Teacher documenting the intervention
plan for the student
COST Reviews/Follow-Ups
◦
Students will be periodically reviewed at
COST for progress
◦
You may be asked for supplemental
information about a student’s progress
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Coordination of Services Team, led by Emily Hernandez, LMFT Student Support Counselor, aims to coordinate support resources, prevent duplication of services, and address all students' needs effectively. The team employs a multidisciplinary approach to identify at-risk students, develop intervention plans, and track student progress. By focusing on collaboration, personalization, and efficient resource utilization, COST ensures the delivery of tailored services and fosters a cohesive support system at TAS/WAHS.
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Presentation Transcript
Coordination of Services Team Emily Hernandez, LMFT Student Support Counselor
MISSION Our mission is to: coordinate the provision of support resources available at TAS/WAHS; avoid duplication of services, maximize our efforts in addressing all of our students needs and to maintain clear documentation of our efforts to do so.
What is COST? A multidisciplinary team that is coordinated to systematically identify at- risk students, develop comprehensive multidisciplinary intervention plans, and regularly monitor student progress.
Why have COST? Collaborative coordination of services Personalization Prevents fragmentation of services Avoids duplication of intervention Effective delivery of services available Focuses on the best use of resources and provides a management system for intervention
FUNCTIONS OF COST BIG PICTURE ISSUES data review, school-wide problems, gap analysis IDENTIFICATION OF STUDENTS data, screening, anecdotal evidence, referrals INTERVENTIONS triage, referral to program/person, strategies MONITORING/DOCUMENTATION case management, data collection, evaluation
Adapted from Sprague & Walker, 2004 3 Tiered Approach to Intervention *Intensive Interventions *Increased Frequency and Duration Targeted/ Intensive (3-5%) *SST Meetings *Additional Follow-up SST Meetings *Case Management (High-risk students) Individual Interventions *Team Meetings (COST) *Individual Student Plans *Instructional Supports *Documentation & Monitoring Selected (At-risk Students) Classroom, Family, & Small Group Strategies (10-20% of students) *Incentive Programs *Clear Expectations *Positive School Climate *Instructional program * Asset Building Universal (All Students) School-wide, Culturally Relevant Systems of Support (75-85% of students)
Differences Between COST and SST COST Immediate response Identifies interventions Provides access to student support Monitors initial interventions Used to focus limited resources available Coordinates support services SST Strength based approach A comprehensive individualized plan is developed Involves student and family Intensive tracking & monitoring
Referral Reasons Academic Behavioral Attendance Social Emotional Data Tracking
Centralized Referral System One Centralized Referral for entire School COST serves as a Triage Center for all school support/intervention services Why? Centralized Documentation Accountability
Do we still refer to the dean? YES. You should follow the school protocol for disciplinary referrals. **Students are not to be referred to COST for discipline. You may find that a student has not responded to deans efforts and he/she presents chronic misbehavior. At this point you may refer to COST (most likely the dean would have already made a referral based on interactions with the same student)
Crisis Situations Mental Health emergencies (self-injurious behavior, trauma, suicidal/homicidal ideation, death) should be reported immediately to school site crisis team or administrator. As a follow up, this student should be referred to COST to document school response and refer to additional services.
COST PROCESS Instructional Coach/ Assistants Academic Counselors SS Admin Dean Special Ed Counselor COST Team reviews data and/or referrals and makes decisions MULTIPLE ISSUES Schedule SST PROVIDE Support Services Gather Additional Information COST Team monitors & documents intervention services and makes further decisions More Support Exit w/ Monitoring Schedule SST Begin Support
TAS/WAHS COST Referral Procedure Concern about a student Academic, Behavioral, Social-Emotional, Attendance Interventions and Modifications (min 3-4) Parent Contact/Communication Classroom Management Techniques Teaching Techniques See Grade Level Gatekeeper to discuss and receive referral
Centralized Referral Form Complete with as much information as possible Document utilized interventions Give referral back to Gatekeeper Will be scheduled for the next COST meeting Deadlines- Referral must be submitted by Monday at 3pm to be included in that week s COST
COST Gatekeepers K-6- Felicia Jackson, Coach Point person for all K-6 referrals Screens referrals for appropriateness for COST and preliminary/low level interventions 7-12- Counselors by student Alpha Point person for all 7-12 referrals Screens referrals for appropriateness for COST and preliminary/low level interventions COST Coordinator- Emily Hernandez Receives all referrals from K-12 Organizes and prepares COST meeting Provides Feedback Form to Teachers Tracks and Monitors
COST Meeting every Wednesday 8:30-10:30am Gatekeeper will present student and teacher concerns COST Team will decide on intervention plan for student Student referred to identified interventions Feedback provided to teacher Student reviewed back at COST periodically for follow up and progress
COST Feedback Form Feedback form will be provided to the Teacher documenting the intervention plan for the student COST Reviews/Follow-Ups Students will be periodically reviewed at COST for progress You may be asked for supplemental information about a student s progress
