Confirming Recipients of Equipment
Confirming Recipients of Equipment
1
This is the total amount of this FRN
Line Item that must be allocated
among these entities. Click “Edit
Eligible Cost” to provide the amounts
for each entity.
Important Question!!!
2
If you answer “Yes” the system will split the costs of this line item equally
among the recipients identified. For equipment that’s being shared among
multiple schools, you likely want to select “No” and then do a weighted
allocation, based on your own offline-math.
Identifying Recipients of Equipment/Service
Doing a Weighted Allocation
•
3 options for weighted
allocations:
–
By % of enrollment
•
Take total enrollment for
all schools being served by
equipment
•
Divide school enrollment
by total enrollment to
obtain % enrollment for
that school
•
Multiple school %
enrollment by total cost of
equipment
–
By % usage
–
Another method that you
develop that is defendable
3
Allocating Costs/School by % Enrollment
4
Note: The system never asks for the
quantity by school. It asks for the
total quantity by Line Item, and
then the total cost by school. You
must do the math offline.
You must now allocate the costs for each recipient/user of equipment to
match this $ amount.
After you have entered the amounts/building, the “amount remaining” should balance out to
$0.00.
•
If the remaining cost is just a few cents, it’s likely due to a rounding issue, and you should
return to the previous screen and add or subtract a few pennies from one of the
allocations.
•
If the remaining cost is more than a few cents, it’s because there is an error in your offline
math and you should double-check your figures and click on Edit Eligible Cost to make
corrections.
Balancing to $0.00
5
Confirming recipients and allocating costs for equipment among multiple entities requires careful consideration. Understand the importance of identifying recipients and performing weighted allocations based on enrollment or usage percentages. Balance costs to $0.00 accurately to ensure correct distribution of funds.
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Presentation Transcript
Confirming Recipients of Equipment This is the total amount of this FRN Line Item that must be allocated among these entities. Click Edit Eligible Cost to provide the amounts for each entity. 1
Important Question!!! Identifying Recipients of Equipment/Service If you answer Yes the system will split the costs of this line item equally among the recipients identified. For equipment that s being shared among multiple schools, you likely want to select No and then do a weighted allocation, based on your own offline-math. 2
Doing a Weighted Allocation 3 options for weighted allocations: By % of enrollment Take total enrollment for all schools being served by equipment Divide school enrollment by total enrollment to obtain % enrollment for that school Multiple school % enrollment by total cost of equipment By % usage Another method that you develop that is defendable % Enrollment x Cost of Shared Component $ 6,355.93 $ 7,231.64 $ 16,412.43 $ 30,000.00 % Enrollment 225 256 581 1062 Enrollment 0.21 0.24 0.55 Plainfield Elem Jacksonville JrHS Franklin HS % WAPs x Cost of Shared Component $ 7,021.28 $ 8,297.87 $ 14,680.85 $ 30,000.00 # of WAPs in School 55 65 115 235 % WAPs 0.23 0.28 0.49 Plainfield Elem Jacksonville JrHs Franklin HS 3
Allocating Costs/School by % Enrollment You must now allocate the costs for each recipient/user of equipment to match this $ amount. Note: The system never asks for the quantity by school. It asks for the total quantity by Line Item, and then the total cost by school. You must do the math offline. % Enrollment x Cost of Shared Component $ 6,355.93 $ 7,231.64 $ 16,412.43 $ 30,000.00 OFFLINE MATH Plainfield Elem Jacksonville JrHS Franklin HS Enrollment % Enrollment 225 256 581 1062 0.21 0.24 0.55 4
Balancing to $0.00 After you have entered the amounts/building, the amount remaining should balance out to $0.00. If the remaining cost is just a few cents, it s likely due to a rounding issue, and you should return to the previous screen and add or subtract a few pennies from one of the allocations. If the remaining cost is more than a few cents, it s because there is an error in your offline math and you should double-check your figures and click on Edit Eligible Cost to make corrections. 5
