Comprehensive Guidelines for Online Registration Unit Setup

Explore a detailed guide covering online registration unit setup, agenda management, BeAScout unit configurations, invitation management, digital application processes, and more. Learn about access privileges, functional roles, and initiating applications through various methods.

• Setup Guidelines
• Unit Configuration
• Digital Application
• Invitation Management
• Online Registration

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1. Online Registration Unit Guidelines

2. Agenda Setup My.Scouting BeAScout Unit Configurations Invitation Manager overview Digital Application overview Application Manager overview Online Registration Resources www.Scouting.org/onlineregistration 2

3. Setup 3

4. my.scouting.org

5. BeAScout Unit Pin 5

6. Unit Configurations Payment options Adult application availability Committee Chair recommendation for adult positions Unit Fee Message Automated Welcome Email 6

7. Invitation Manager 7

8. Who has access? Unit positions that have full access to the Invitation Manager Dashboard to add leads, manage inquiries from prospective Scouts, and send joining invitations: Chartered organization representative (CR)* Committee chair (CC)* Unit leader (Cubmaster, Scoutmaster, Crew Advisor, Skipper, Coach)* Institutional Head/Chartered Organization Executive Officer (IH) New Member Coordinator * = Members of the Unit Key 3 The Unit Key 3 can assign a Registration Inquiry functional role to other unit volunteers who need read only access to view lead status and submitted requests. 8

9. Invitation Manager 9

10. 10

11. 11

12. 12

13. Digital Application 13

14. Three ways to start an application BeAScout Unit specific URL QR code 14

15. Starting an application 15

16. Create account & application 16

17. Application Manager 17

18. Key Unit Roles in Application Manager Unit Position Actions Chartered organization representative (CR) , Executive Officer (also called Institutional Head IH)* Review and accept or reject unit s adult leader applications. Only the chartered Org rep and the Executive Officer roles can accept or reject adult applications. Reviews and accepts or rejects unit s Venturing adult participant applications. Can review and accept or reject unit s youth applications (shared unit Key 3 role.) Can review unit s adult applications and make position recommendations to the CR. Can review and accept or reject unit s youth applications (shared unit Key 3 role.) Reviews and accepts or rejects unit s youth applications (shared unit Key 3 role primary) Unit committee chair (CC) Unit leader (Cubmaster, Scoutmaster, Crew Advisor, Skipper, Coach ) 18

19. Application Manager 19

20. 20

21. Acting on an application 21

22. Accepting an Application 22

23. Assigning Adult Position 23

24. Reassign 24

25. Do Not Accept 25

26. Return to Applicant 26

27. Adult Screening Questions 27

28. www.Scouting.org/onlineregistration Training Guidebooks Checklists 28

29. Questions?? 29