Common Weaknesses in Schools Offering Intensive English Programs
Top five weaknesses identified in schools offering Intensive English Programs based on past accreditation cycles include issues with financial procedures, student progress policies, and attendance policies. Each weakness is accompanied by recommendations on how to respond and ensure compliance. Training sessions and policy revisions are emphasized to address these shortcomings.
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Top Five Weakness FOR SCHOOLS OFFERING INTENSIVE ENGLISH PROGRAMS (IEP)
The Data Top five most commonly sited weaknesses were determined based on the past six completed accreditation cycles (December 2013- August 2015). This included: 125 team reports (61 of which were main campuses) 79 reaccreditation visits 46 initial accreditation visits
#1 Standard III.B Financial Procedures (64.0% - 80/125) Refund policy not compliant with ACCET Document 31.ESL No Refund calculation worksheet completed Incorrect refund calculations made Late refunds Separation of duties Refund Request Form
Now What? How to respond to team report weakness: Revise the Policy Evidence of staff training Evidence of implementation . No refunds to show? provide a hypothetical How to ensure compliance: Review ACCET Document 31.ESL Know your state refund policy (if licensed by the state) Complete a Refund Calculation worksheet for EVERY STUDENT who withdraws or drops What to do today? ESL Program Refund Policies Breakout Session 3pm-4:15 in Starlight West
#2 VIII.A Student Progress (60.0% - 75/125) Student Progress policy not compliant with ACCET Document 18.IEP Qualitative and Quantitative Timeframes for evaluation Individualized Learning Plans Appeals Process 36 month maximum
Now What? How to respond to team report weakness: Revision to Policy Evidence of staff training Evidence of implementation Provide student grade reports/warning/letters/termination notices/learning plans/appeals How to ensure compliance Document 18.IEP and Document 18.1.IEP What to do today? Don t SAP Your Students Spirit: Giving Effective Feedback for Student Success 10:30am-11:45 in Starlight West
#3 VIII.B Attendance (58.4% - 73/125) Attendance Policy not complaint with ACCET Document 35 No tardy or early departure policy Multiple attendance policies Make-up Work Leave of Absence Vacation
Now What? How to respond to team report weakness: Revision to Policy Evidence of staff training Evidence of implementation Provide attendance reports/warning/letters/termination notices How to ensure compliance: Review ACCET Document 35 Audit attendance records What to do today? Review Call for Comment on the ACCET website (accet.org); specifically, proposed changes to ACCET Document 35
#4 IV.C Performance Measures (44.8% - 56/125) Standardized/Consistently applied assessment system is not implemented across instructors No Rubrics (participation) A valid and reliable test instrument that is nationally recognized is also used for an external validation on the acquisition of language proficiency, at a minimum, in fulfillment of the institution's exit requirements. ACCET Field Specific Criteria Initial Placement test does not align with objectives of the program/level
Now What? How to respond to team report weakness: Revision to Policy, tests, rubrics, Evidence of staff/instructor training Evidence of implementation Provide rubrics, completed grade reports, exit tests, placement tests completed and analyzed! How to ensure compliance: Review Standard IV.C and your faculty handbook Faculty Meeting In-Service What to do today? Review Call for Comment on the ACCET website (accet.org); specifically, proposed changes to ACCET Document 3.ESOL (ASER template)
#5 VI.A Qualifications of Instructional Personnel (33.6% - 42/125) ACCET Criteria (1) a bachelor s degree of three months of full-time equivalent ESL or foreign language classroom teaching experience or (2) a bachelor s degree along with a certificate in teaching ESL or a foreign language, that includes a practice teaching component Near Native Fluency Written Requirements
Now What? How to respond to team report weakness: Revised requirements Evidence of implementation Faculty change / additional training How to ensure compliance: Review all faculty qualifications Hire qualified applicants What to do today? High Five your qualified teachers
The Good News Most Common Strengths: VII.D Student Services VI.C Instructor Orientation and Training V.A Instructional Methods II.B Operational Management II.F Professional Relationships
