Challenges and Strategies in Managing School Closures: A Case Study of Dufferin-Peel Catholic District School Board

Dufferin-Peel Catholic District School Board faced challenges such as declining enrollment, surplus pupil places, and deferred maintenance costs. This case study explores the reasons behind these issues and the strategies employed to address them, including pupil accommodation reviews, operational cost considerations, and communication strategies.

• School closures
• Education management
• Dufferin-Peel Catholic Board
• Declining enrollment
• Operational costs

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1. Dufferin-Peel Catholic District School Board School Closure Experience OCSTA Business Seminar April 27, 2017 Daniel Del Bianco Superintendent of Planning and Operations

2. Dufferin-Peel Catholic District School Board Comprised of Peel Region and Dufferin County City of Mississauga City of Brampton Town of Caledon 150 schools (124 elementary and 26 secondary) 81,000 students 11,000 employees Dufferin-Peel Catholic District School Board 2

3. Dufferin-Peel Catholic District School Board Enrolment decline Surplus pupil places $223M in deferred capital maintenance Areas of extreme growth Declining enrolment in existing communities Dufferin-Peel Catholic District School Board 3

4. East Credit Pupil Accommodation Review 8 Number of schools included in the PAR 30 Number of PAR committee members 1700 Number of surplus pupil places 12 Million in outstanding renewal needs 1 Million in operational savings/annually 67 Number of delegations 2 Number of schools closed as a result of the PAR 2 Number of requests for administrative reviews Dufferin-Peel Catholic District School Board 4

5. Understanding the Why Declining Enrolment/ Demographic Shifts Challenges across the province More challenging for Catholic school system Neighbourhood turnover Dufferin-Peel Catholic District School Board 5

6. Understanding the Why Outstanding Renewal Needs Facility Condition Index (FCI) Deferred capital maintenance Age of facility Learning environments Dufferin-Peel Catholic District School Board 6

7. Understanding the Why On-going Operational Costs School utilization rates True costs to operate a school facility Community partnerships Dufferin-Peel Catholic District School Board 7

8. How to Communicate the Why Development of an Effective Long-Term Plan Document outlining where we were, where we are, and where we are going Long-Term Facilities Master Plan Tool to be used by staff, trustees, schools Collaborative document Input by numerous stakeholders Dufferin-Peel Catholic District School Board 8

9. Program Strategy Development of a Program Strategy As part of the initial Pupil Accommodation Review, many questions arose regarding inserting new programs into schools with low enrolment A survey to solicit interest in various other elementary and secondary specialty programs Aligned to the Long-Term Facilities Master Plan Dufferin-Peel Catholic District School Board 9

10. Consultation and Collaboration By having the program voice at the table when decisions are being made about the potential closure or restructuring of facilities, the discussion becomes more fulsome and robust Development of the plan/strategy in phases Individual meetings with each trustee to share information Slow and steady wins the race Targeted/strategic consultation Effective communication strategy once the plan has been approved Dufferin-Peel Catholic District School Board 10