Celebration Reports at V.P. & R.P.T.P. Science College
R
e
p
o
r
t
W
r
i
t
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n
g
V P & R P T P Science College,
Vallabh Vidyanagar
Topics
What is report?
Characteristics of good report
Points to remember
General (Informal) and Press/News Report
Example and Exercise
What is a report?
Any description or account of events or experience, examination of
issues/ problems prepared for someone else’s consideration can be
called a report. Reports can be informal (in the form of newspaper
reports, letters, essays etc. They can also be formal like business report,
technical reports etc.
Characteristics of Good Report
Accurate and specific
Factual
Objective
Clear
Complete
Concise
Well-organized
Grammatically correct
Six Important Questions
Who?
What?
Where?
When?
Why?
How?
Points to Remember
A report refers to the place and date of action
A report is usually written in the past tense
The passive voice ( be + past participle) is used when the doer is not important
I wrote many books (Active voice)
The doer / subject (I) is imp
Many books were written by me (passive voice)
The object (That which receives the action of the verb) is more important
A report is as brief as possible
The first sentence of a report may be an expansion of the heading
The heading generally summarizes the report.
Report does not describe emotions or feelings. It presents only facts—not personal
General Report
The 67
th
Independence Day
was celebrated
with great enthusiasm and spirit in the college on 15
th
August 2014. All the students and staff members
had assembled
in the open ground near the
Nataraj statue at 8.00 am. The Chief Guest for the function
was
Shri R P Patel, former Principal and
presently secretary of Charutar Vidya Mandal. He
was escorted
to the dais by the NCC cadets.
The college students sang a prayer and then he principal first warmly
welcomed
the chief guest
and
requested
him to hoist the National Flag. As soon as the flag
was hoisted
, everybody
sang
the
national anthem. Then the Principal
gave
a short speech. He
spoke
about the importance of
freedom for growth and development. He
urged
the students to realize their responsibilities
towards the nation and work hard. Thereafter, various programs like group song, group dance,
skit
were presented
by the students on patriotic theme.
Finally,
the Chief Guest
expressed
his
remarks. He
recalled
the sacrifices made by our freedom fighters and
said
that we should make
full use this great blessing of being born in a free country and should shoulder the responsibility of
taking the nation forward. Then sweets
were distributed.
Practice
Exercise
: 1 Write a report on the
Independence Day Celebrations in your
college
Points:
Arrival of the chief guest
Escorted to the dais
Welcoming the chief guest
Hoisting the National Flag
National Anthem
Speech by the chief guest
Principal’s speech
Cultural program (Patriotic Theme)
Exercise
: 2 write a report on Science Day
Exhibition in your college
Points:
Venue, date, time
Arrival of the chief guest
Welcoming the chief guest by the principal
Inauguration and speech by the chief guest
Visit to the different exhibits – interaction
with students- comments/ feedback
Information of different exhibits
Press Report
1
.
H
e
a
d
i
n
g
News reports must have a headline. Choose the headline to
attract reader’s
attention
E
x
:
B
o
b
B
e
a
m
o
n
l
e
a
p
s
i
n
t
o
h
i
s
t
o
r
y
2
.
I
n
t
r
o
d
u
c
t
o
r
y
P
a
r
a
g
r
a
p
h
The introductory paragraph usually states the most
important facts
first, which
summarizes briefly what happened, who, where and when the event took
place.
American athlete, Bob Beamon, produced an extraordinary, record- breaking
feat yesterday at the Olympic Games in Mexico City. He struck gold in the men’s
long jump final and broke the previous records by a staggering 55cm.
Who
What
When
Where
Body
It usually consists of several paragraphs.
it should contain the background scenario, the name of the people
involved, the way the event happened or the events that took place
before the event reported in the headlines and introductory paragraph,
Ex: Earlier this week, the lanky 22 years –old struggled in the qualifying rounds.
He missed two jumps and made two foul jumps. He managed to qualify for the
final with a jump of only 8.19 m.
Ex: But yesterday, Beamon hit his best form. He thundered down the runway,
hit the take- off board with his right foot and soared into the air. He produced
a monumental leap of 8.90m.
What happened
before it?
Whenever possible, include comments and quote from
audience or witnesses to give creditability to your report
.
Ex: Afterwards, Olympic legend Jesse Owens, who
was watching Beamon from the stands, said, “As
soon as he went up in the air, I knew he had a
world record.”
Quote
Photograph
Conclusion:
It is good to end your report with a short concluding line
or paragraph to finish up the story. A good way to do so
is to comment on the events reported or to point to the
future on what is expected to happen next.
Ex: The Mexican Games will long be remembered for this
one event, in which Bob Beamon created track and field
history.
A comprehensive guide on report writing, covering topics like the definition and characteristics of a good report, points to remember, and examples of general and formal reports. It emphasizes the importance of accuracy, clarity, and objectivity in reports, along with practical exercises like writing a report on Independence Day celebrations and Science Day exhibitions. Helpful insights for students and writers on crafting effective reports.
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Presentation Transcript
Report Writing V P & R P T P Science College, Vallabh Vidyanagar
Topics What is report? Characteristics of good report Points to remember General (Informal) and Press/News Report Example and Exercise
What is a report? Any description or account of events or experience, examination of issues/ problems prepared for someone else s consideration can be called a report. Reports can be informal (in the form of newspaper reports, letters, essays etc. They can also be formal like business report, technical reports etc. Characteristics of Good Report Accurate and specific Factual Objective Clear Complete Concise Well-organized Grammatically correct Six Important Questions Who? What? Where? When? Why? How?
Points to Remember A report refers to the place and date of action A report is usually written in the past tense The passive voice ( be + past participle) is used when the doer is not important I wrote many books (Active voice) The doer / subject (I) is imp Many books were written by me (passive voice) The object (That which receives the action of the verb) is more important A report is as brief as possible The first sentence of a report may be an expansion of the heading The heading generally summarizes the report. Report does not describe emotions or feelings. It presents only facts not personal
General Report The 67th Independence Day was celebrated with great enthusiasm and spirit in the college on 15th August 2014. All the students and staff members had assembled in the open ground near the Nataraj statue at 8.00 am. The Chief Guest for the function was Shri R P Patel, former Principal and presently secretary of Charutar Vidya Mandal. He was escorted to the dais by the NCC cadets. The college students sang a prayer and then he principal first warmly welcomed the chief guest and requested him to hoist the National Flag. As soon as the flag was hoisted, everybody sang the national anthem. Then the Principal gave a short speech. He spoke about the importance of freedom for growth and development. He urged the students to realize their responsibilities towards the nation and work hard. Thereafter, various programs like group song, group dance, skit were presented by the students on patriotic theme. Finally, the Chief Guest expressed his remarks. He recalled the sacrifices made by our freedom fighters and said that we should make full use this great blessing of being born in a free country and should shoulder the responsibility of taking the nation forward. Then sweets were distributed.
Practice Exercise: 2 write a report on Science Day Exhibition in your college Exercise: Independence Day Celebrations in your college Points: Arrival of the chief guest Escorted to the dais Welcoming the chief guest Hoisting the National Flag National Anthem Speech by the chief guest Principal s speech Cultural program (Patriotic Theme) 1 Write a report on the Points: Venue, date, time Arrival of the chief guest Welcoming the chief guest by the principal Inauguration and speech by the chief guest Visit to the different exhibits interaction with students- comments/ feedback Information of different exhibits
Press Report 1. 1. Heading Heading News reports must have a headline. Choose the headline to attract reader s attention Ex: Ex: Bob Beamon leaps into history 2. Introductory Paragraph Introductory Paragraph The introductory paragraph usually states the most important facts first, which summarizes briefly what happened, who, where and when the event took place. Who When What Where American athlete, Bob Beamon, produced an extraordinary, record- breaking feat yesterday at the Olympic Games in Mexico City. He struck gold in the men s long jump final and broke the previous records by a staggering 55cm.
Body It usually consists of several paragraphs. it should contain the background scenario, the name of the people involved, the way the event happened or the events that took place before the event reported in the headlines and introductory paragraph, Ex: Earlier this week, the lanky 22 years old struggled in the qualifying rounds. He missed two jumps and made two foul jumps. He managed to qualify for the final with a jump of only 8.19 m. Ex: But yesterday, Beamon hit his best form. He thundered down the runway, hit the take- off board with his right foot and soared into the air. He produced a monumental leap of 8.90m.
Whenever possible, include comments and quote from audience or witnesses to give creditability to your report. Ex: Afterwards, Olympic legend Jesse Owens, who was watching Beamon from the stands, said, As soon as he went up in the air, I knew he had a world record.
Conclusion: It is good to end your report with a short concluding line or paragraph to finish up the story. A good way to do so is to comment on the events reported or to point to the future on what is expected to happen next. Ex: The Mexican Games will long be remembered for this one event, in which Bob Beamon created track and field history.
