CCSWA Executive Committee Meeting Summary - October 16, 2023
Today's CCSWA Executive Committee meeting covered various agenda items including public comments, approval of past meeting minutes, reports from the CCSWA Chair, financial committee updates, nomination procedures, discussions on bylaws and ordinances, staff reports, and plans for upcoming actions. Key discussions included approving CRCOG/CCSWA MOU, revising model ordinance changes, and reviewing CCSWA by-laws with technical assistance. These decisions will shape the operational direction of CCSWA through 2024.
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Presentation Transcript
CCSWA Executive Committee Meeting October 16, 2023
Todays Agenda Call to Order/Introductions Public Comment Approval of 08/21/23 Minutes Report from CCSWA Chair Finance Committee Nomination/Next Steps Bylaw/Ordinance Discussion CRCOG Staff Reports CCSWA Next Steps Other Business
Public Comment Public Comment
Approval of 08/21/23 Minutes Central CT Solid Waste Authority (CCSWA) Minutes Executive Committee Monday, August 21, 2023 2:00 p.m. EST Members and Designees Kathleen Blonski Russ Arnold Mike Looney Dave Steuber Tim Bockus Kasia Purciello Tom Roy Fred Presley Farmington Town Manager Farmington Public Works/CCSWA Treasurer Hartford Public Works/CCSWA Chair Hartford Chief of Staff to Mayor/CCSWA SW Tonnage Rep Manchester Public Works/CCSWA Recycling Tonnage Rep Manchester Assistant Town Manager Simsbury Public Works/CCSWA Vice-Chair Wethersfield Town Manager/CCSWA Secretary Staff Matt Hart Pauline Yoder CRCOG Executive Director CRCOG Chief Operating Officer Guests Jim Sandler Brian Popovich James Sanchez Ed (Guest) Hartford Solid Waste Task Force/Sandler Mara USA Recycle Hartford 6th District State Representative 1. The hybrid CCSWA Executive Committee Meeting was called to order by Michael Looney, CCSWA Chair, at 2:02 p.m. 2. Roll Call and Introductions were done. 3. There was no public comment. 4. July 17, 2023 CCSWA Meeting Minutes will be reviewed and approved at Full CCSWA Membership Meeting in September.
Approval of 8/21/23 Minutes 5. Michael Looney, CCSWA Chair, provided a brief introduction of the CCSWA Officers and an update of CCSWA next steps through 2024 (e.g., foundational, organizational, operational, and programmatic). 6. Discussion and Q&A of the following matters included: a. Review/approve CRCOG/CCSWA MOU admin. fee calculations, membership tiers, CCSWA Budget, annual COLA, and quarterly billing based on 2 yr. agreement (thru June 30, 2025) and approximately 5 hrs./week commitment. Tim Bockus (Manchester) moved to approve, seconded by Tom Roy (Simsbury). Motion carried unanimously to approve CRCOG/CCSWA MOU, as amended; b. Review/revise model Ordinance changes to CCSWA municipal ordinance(s) would trigger amendment of CCSWA by-laws large task to research/review all current ordinances. Motion was made by Russ Arnold (Farmington) and seconded by Tom Roy (Simsbury) to table the Ordinance matter until next CCSWA Executive Committee Meeting in October; c. Review/revisit CCSWA by-laws, including bringing in technical assistance and CRCOG assistance Motion was made by Tom Roy (Simsbury) and seconded by Russ Arnold (Farmington) to table CCSWA by-laws matter to provide time to research, review, and discuss with RRS To be discussed/presented at CCSWA Executive Committee Meeting in October; d. Impanel a CCSWA Finance Committee to address CCSWA membership, dues, tiered structure, and budget, to be further discussed at Full CCSWA Meeting in September; e. Create a CRCOG webpage dedicated to CCSWA; f. Review/revisit CRCOG Waste Management and Diversion Study, including role of CCSWA and next steps to grow membership, establish common programs/services, and build on current interest and momentum in waste management in alignment with/guidance from CTDEEP relative to State s MSW and recycling self-sufficiency goals; and g. Programmatic recommendations for CCSWA, including textile recycling, food waste (schools), organics, facilities/infrastructure, permitting, anaerobic digestion, and impacts of programs/services (e.g., costs, incentives) to build economies of scale.
Approval of 8/21/23 Minutes 7. Next Steps Discussion of Executive Committee and Full CCSWA Membership Meeting action items Review of 2023 Meeting Calendar (Executive Committee and Full CCSWA Membership) Motion made by Tom Roy, seconded by Russ Arnold and passed unanimously to approve 2023 CCSWA Meeting Schedule RWA Grant, Request for Addtl. Info. Pauline Yoder provided brief update on status of RWA Grant application, RFAI deadline, and potential funding Ordinance research, review, and amend, as needed CCSWA Chair, Michael Looney, to work collaboratively with CRCOG, Executive Director, Matt Hart, to meet with CTDEEP strategic and programmatic next steps, targets, and goals Establish meeting to discuss incentives for members to serve as host community(ies) schedule for upcoming year at CCSWA December Annual Meeting 8. Motion made by Tom Roy (Simsbury) to adjourn and seconded by Tim Bockus (Manchester). Meeting adjourned at 2:59 p.m. ET. CCSWA EXEC COMMITTEE MTG-20230821_140228-Meeting Recording.mp4
Finance Committee Nomination/Approval of Ellen Zoppo-Sasso (Enfield) Establishment of Finance Committee Meetings Next steps
Discussion Bylaws and Concurrent Ordinance CCSWA Chair and CRCOG reviewed current/governing bylaws and concurrent ordinance and propose the following: CGA 103b-Sections 273aa to 273-00 governs Waste Authorities in CT Two paths of action: PATH ONE Amend/Enact New Ordinance Will require ALL current and new CCSWA Members to enact new Concurrent Ordinance Ability to amend bylaw language including Membership, Tiers, Voting, Dues and more PATH TWO No changes to current Ordinance Only new CCSWA members must enact existing Ordinance (no amendment since 2010) Limitations to bylaw changes governed by existing Ordinance language Can make minimal changes to bylaws, including committee structure, annual meeting date
Articles 1/2 Statutory creation, purpose, adoption of Ordinance Decision point: Expand purpose (requires Ordinance change) The Purpose of CCSWA shall be to jointly manage solid waste disposal and recycling services and related activities on behalf of its municipal members. Article 3: Membership, Membership Representation & Meetings Decision Point Add other sub-region" language? Add an additional subregion(s) (requires ordinance change) Leave as is (four subregions) Reduce the number of subregions (requires ordinance change) Decision points: change voting structure (requires ordinance change) Use Decennial census instead of DPH? Change tiered %/structure Add tiers One member one vote Other options? *what is the impact? Current system Establishes tiered voting/membership system based on % population Current Tiers/Voting System: Tier/Votes Population 1 <1% 2 1-2% 3 2-5% 4 5-10% 5 >10% *Population calculations based on DPH
Article 4: Annual Meeting 1 annual meeting required Decision Point Change annual meeting date? (no ordinance change) Article 5: Executive Committee and Other Authority Committees Decision Points (no Ordinance change) add language to provide at least 1 muni in each tier Amend/simplify/remove rotating EC terms of office (currently A, B, & C 3, 2, and 1 yr. terms, respectively) Amend EC powers/functions (addtl./reduced powers pursuant to CGS) Amend EC removal process (currently 2/3 of full CCSWA membership) Amend Finance Committee #/reps (currently shall be 5 members) Amend Vendor Contract approval (currently 2/3 vote of EC present/voting to approve) Article 6: Officers Decision Point (no Ordinance change) Amend Officer removal process (currently 2/3 of full CCSWA membership)
Proposed Next Steps 1. Finance Committee Meeting (e.g., Budget) 2. Bylaw/Ordinance amend/maintain? 3. Develop Initial Operations/Program Plan Organics/Food Waste/Recycling Bidding (residential/organics?) 4. Member Recruitment Legacy vs. New Members, dues structure, etc. 5. Annual Meeting December 18th, 2023 -Exec Committee - 1:00 p.m. to 2:00 p.m. -Full CCSWA Membership - 2:00 p.m. to 3:00 p.m.
Wrap Up Final Thoughts & Questions??
Thank You. You.
