Battalion Attendance and Travel Guidelines
Personnel are required to attend all battalion functions unless permission is granted via a special request chit. Travel beyond 300 driving miles from the Tempe campus requires prior approval. Medical chits are needed for absences due to sickness or injury. Instructions on submitting chits and determining travel requirements are provided.
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All personnel shall attend all battalion functions that their attendance is required. Failure to do such without prior approval will result in an unauthorized absence (UA). Permission to not attend evolutions may be approved by the appropriate parties via a special request chit. Special request chits shall be submitted three business days in advance to first appropriate billet holder in the chain of command (i.e. if personnel were to request permission to miss battalion physical training on Monday morning, the chit would be due to their first level of chain of command close of business Tuesday). Chits can be submitted within the three business day window but there is no guarantee a chit will be approved in time. Unless your chain of command informs you that your chit has been approved, you are required to attend all appropriate events.
Except when under orders, student personnel shall not travel (either via POV or commercial air) farther than 300 driving miles from the Tempe campus without approved leave. All personnel requesting to depart the Tempe campus area shall request permission via a travel request chit. Travel request chits shall be submitted to the first appropriate billet holder in the chain of command at least three business days prior to departure date. OCONUS travel requests shall be submitted 30 days prior to departure.
To determine if a travel chit is required, use Google Maps and measure the distance from Social Sciences Building (951 S. Cady Mall, Tempe, AZ 85281).
In the event that sickness or injury occurs that will restrict a person s ability to attend battalion functions a medical chit is required to authenticate the situation. Included in the submitted medical chit will be a doctor s note with their findings and signature. Medical chits shall be submitted with 24 hours of the event missed.
Block 1: Your Name (Last, First) Block 2: Your rank Block 3: Leave Blank
Block 4: Arizona State University NROTC Block 5: The date of when you write your chit. (DDMMMYY format)
Block 6: Your spot in the battalion. Enter it in Company, Platoon, Squad format. Battalion Staff will enter Battalion Staff . Block 7: Leave Blank
Block 8: You will check the box that corresponds to the type of chit you are submitting. Academic Chit: Other Travel Chit: Travel Medical Chit: Other
Block 9: Enter the number of days you will be gone. Blocks 10 & 11: Date and time of the time period you are requesting off. For travel chits you will enter the time and dates of when you are planning on leaving. For medical chits you will enter the time period of which your doctor s note says you are excused from battalion activities.
Blocks 12 & 13: Only applicable for travel chits, otherwise leave blank. Enter the distance you are traveling as well as your mode of travel.
Block 14: Only applicable for travel chits, otherwise leave blank. Enter the address of where you will be staying. Block 15: Enter your phone number in the above format.
Block 16: Here you will explain the nature of your chit. All chits will begin with Respectfully request and will completely describe the situation. Your chain of command should not have any questions after reading this box.
Blocks 18 & 19: If you hold a billet position (Squad Leader and up), this is the name of the individual that is responsible for your duties while you are gone. Block 18 you will enter their name. Block 19 you will leave blank.
Blocks 20 and 21: Filled out by you recommending staff member (i.e. the first person in your chain of command that approves/denies your chit). The recommending staff member will then put one asterisk (*) in Block 24 and leave their comments. The approving staff member will not approve a chit if there are not comments left by the recommending staff member.
Blocks 22 & 23: Filled out by the approving staff member. If the approving staff member denies the chit they will then put two asterisks (**) in Block 24 and leave their comments for why they disapproved the chit.
Block 24: The comments left by the recommending and approving staff members.
Your chain of command Your role in the battalion I = Informed. No comments required, simply notified by their squad member submitting chit. R = Recommendation. Comments required, gives recommendation to the approving staff member. A = Approval. Has ultimate decision on approval or rejection of chit.
Reference MIDN Brues ppt and fill out the chit correctly and with sufficient information. Reference the appropriate routing matrix and submit your chit to the appropriate staff member. Approving staff member will notify you as soon as your chit is approved or denied. 1. 2. 3.
