ATP Reporting Guidelines and Reporting Process Overview
Explore the guidelines and reporting process for ATP projects, including quarterly progress reports, completion reports, and final delivery reports. Learn about Caltrans requirements and accountability measures to ensure project success within budget and scope.
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Presentation Transcript
CalSMART ATP Reporting September 2023
Caltrans ATP HQ Reporting Staff Dancy Yang - Caltrans dancy.yang@dot.ca.gov (279) 599-1419 Timothy Peterka - Caltrans timothy.peterka@dot.ca.gov (279) 234-3287 Dalia Batarseh - Caltrans dalia.batarseh@dot.ca.gov (279) 599-3480
Todays Agenda Presentation ATP Reporting Webpage Questions CalSMART Tutorial Overview of Reporting Guidelines CalSMART Users Progress Completion and Final Answer Questions Resources: FAQs Deadlines Supplementals Other Resources Step by Step: How to Report on ATP Projects. Each section of report
SB1 Accountability and Transparency Guidelines Guidelines require agencies to submit reports to Caltrans once project is adopted in the program Ensure project is executed on time and within budget Ensure project delivers scope and benefits identified in application Refer to Local Assistance website for details
Caltrans ATP HQ Reporting support Answering questions, troubleshooting, training, webinars Reviewing submitted reports Roles in ATP Reporting Recipient Agencies Submit reports on CalSMART to meet accountability and transparency guidelines
3 Types of Required Reports Progress Reports -Due quarterly -Automated reminders before reporting period -Must complete ATP Before Counts before staring construction Completion Report -Due within 6 months of construction or consultant contract acceptance, project becomes operable, or all NI activities are complete whichever comes first. -Only need to submit once -Due within 6 months of completion of all project activities (this includes final reimbursement and conducting the after-user counts). Interim Count Guidance MUST be used. -Supplemental documents on website are also required -Only need to submit once Final Delivery Report
Progress Reports Can only submit during 15-day quarterly reporting period Caltrans has about 10 days to review Agency must make any necessary corrections by the end of the 10thday When Can Reports Be Submitted? Completion Report Can submit anytime; do not need to wait for a reporting window to open Final Delivery Report Can submit anytime; do not need to wait for a reporting window to open
Reporting in CalSMART calsmart.dot.ca.gov calsmart.dot.ca.gov Anyone with an account linked to your agency will receive CalSMART reporting reminders If there is turnover, ensure someone else at the agency gets a CalSMART account Contact ATP HQ for support
FY 2023/24 CalSMART Reporting Schedule Quarter Timeframe Covered Reporting Period Opens in CalSMART October 1, 2023 January 1, 2024 April 1, 2024 July 1, 2024 Reports Due By 1 July - September October 16, 2023 2 October - December January 15, 2024 3 January March April 15, 2024 4 April June July 15, 2024 Note: Completion and Final Delivery Reports can be submitted in CalSMART at any time Reporting periods are open the same four times each year. This never changes. Plan accordingly. Create shared calendar reminders. Being out sick or short staffing is not a legitimate reason for missing report submittals.
Reporting in CalSMART Switch to Reporting Webpage & CalSMART for Tutorial
Q & A Answer Q & A from chat
Questions? Caltrans ATP Reporting website: https://dot.ca.gov/programs/local-assistance/fed- and-state-programs/active-transportation-program/report ATP Progress Reporting questions: atpprogressreporting@dot.ca.gov ATP Completion & Final Delivery reporting questions: atpfinalreporting@dot.ca.gov
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