Agency Payment Process Controls Overview
Presented By: Jaimie M. Corvetti, Bernard J. McHugh, CPA,
CISA, Holly Reilly, CPA, CIA, and Christina Teator, CPA, CFE
Special Guests: Bob Curtin (OGS), Phil Reed (BSC), Kim
Miller (BSC), and Tim Smith (BSC)
Office of the New York State Comptroller
Thomas P. DiNapoli, State Comptroller
Division of State Expenditures
Overview of Requirements
NYCRR Title 2, Chapter I, Part 6.6
Maintain
adequate internal controls
over the payment
process to support the
validity
of the agency claim
certification
for processing
payments.
Agency head must submit an
internal controls certification
to OSC
certifying their agency has established such a
system of internal control over the payment process.
Required certification
annually or upon change of the
agency head
.
Importance of Controls over
Payment Processes
Support certification of payments as being just, true
and correct.
Reduce improper payments.
Annual Requirements
Agency head required to submit the annual certification.
Agency head may also be required to assess the internal
controls for one or more particular areas each year.
Certification Form due on or before April 30
th
.
Maintain documentation to support assessment of controls over
the payment process and all additional segments required by
OSC.
Email form to BSEInternalControlCert@osc.state.ny.us
Certification Resources
Guide to Financial Operations
(GFO)
XII.4.D
Frequently Asked Questions
Internal Control Assessment Programs
2017 Requirements
Certify internal controls over the payment process.
Assess controls over receiving.
Form due on or before April 30, 2017.
Provide back-up documentation as requested from
OSC.
Controls over Receiving - Goods
•
Were the goods received?
•
Did the goods meet the specifications (e.g., quality
and quantity)?
•
Can nonperishable/non-consumable goods be
located?
Controls over Receiving - Services
•
Were the services performed?
•
Were the services provided according to
specifications?
•
Were services provided by qualified personnel,
where required?
•
How well are staff monitoring the delivery of
services?
•
Is there sufficient documentation being
maintained to support the provision of services
that have been recorded?
Requirements for BSC Customers
Required to submit a certification form.
Required to certify any controls that take place at the
agency, including ensuring:
Goods were actually received;
Services were performed; and
Sufficient documentation was maintained.
OGS will focus testing on whether the BSC received
and retained an Ok to pay prior to a payment being
made.
Receiving – Future Direction
2018
Requirements
Questions
Contact Us
Jaimie Corvetti
Adam Gersowitz
Linda Herald
Christina Teator
BSEInternalControlCert@osc.state.ny.us
Office of the New York State Comptroller
Thomas P. DiNapoli, State Comptroller
Division of State Expenditures
This overview outlines the requirements for maintaining internal controls over payment processes to ensure the validity of agency claim certifications. It emphasizes the importance of controls in supporting just and accurate payments while reducing errors. Annual certification, assessment, and documentation guidelines are provided, along with additional resources for internal control programs. Specific requirements for certifying controls over receiving goods and services are also highlighted.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
E N D
Presentation Transcript
Presented By: Jaimie M. Corvetti, Bernard J. McHugh, CPA, CISA, Holly Reilly, CPA, CIA, and Christina Teator, CPA, CFE Special Guests: Bob Curtin (OGS), Phil Reed (BSC), Kim Miller (BSC), and Tim Smith (BSC) Office of the New York State Comptroller Thomas P. DiNapoli, State Comptroller Division of State Expenditures
Overview of Requirements NYCRR Title 2, Chapter I, Part 6.6 Maintain adequate internal controls over the payment process to support the validity of the agency claim certification for processing payments. Agency head must submit an internal controls certification to OSC certifying their agency has established such a system of internal control over the payment process. Required certification annually or upon change of the agency head.
Importance of Controls over Payment Processes Support certification of payments as being just, true and correct. Reduce improper payments.
Annual Requirements Agency head required to submit the annual certification. Agency head may also be required to assess the internal controls for one or more particular areas each year. Certification Form due on or before April 30th. Maintain documentation to support assessment of controls over the payment process and all additional segments required by OSC. Email form to BSEInternalControlCert@osc.state.ny.us
Certification Resources Guide to Financial Operations (GFO) XII.4.D Frequently Asked Questions Internal Control Assessment Programs
2017 Requirements Certify internal controls over the payment process. Assess controls over receiving. Form due on or before April 30, 2017. Provide back-up documentation as requested from OSC.
Controls over Receiving - Goods Were the goods received? Did the goods meet the specifications (e.g., quality and quantity)? Can nonperishable/non-consumable goods be located?
Controls over Receiving - Services Were the services performed? Were the services provided according to specifications? Were services provided by qualified personnel, where required? How well are staff monitoring the delivery of services? Is there sufficient documentation being maintained to support the provision of services that have been recorded?
Requirements for BSC Customers Required to submit a certification form. Required to certify any controls that take place at the agency, including ensuring: Goods were actually received; Services were performed; and Sufficient documentation was maintained. OGS will focus testing on whether the BSC received and retained an Ok to pay prior to a payment being made.
Contact Us Jaimie Corvetti Adam Gersowitz Linda Herald Christina Teator BSEInternalControlCert@osc.state.ny.us Office of the New York State Comptroller Thomas P. DiNapoli, State Comptroller Division of State Expenditures
