Accounts Payable and FY18 Invoice Deadlines and Procedures Overview
Accounts Payable department details, staff members, invoice procedures, fiscal year 2018 invoice and travel deadlines, along with a reminder for submitting invoices and travel documents. Also includes information on financial manager signature authority form submission for the new fiscal year.
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Accounts Payable Presentation AA/FM Round Up 8/12/2019 Invoice Procedures-Year End Deadlines August/September-Calendars FM Signature Authority Form
Accounts Payable Staff Norma Reyna, Acct Group Manager Maricarmen Ramirez, Acct Group Supervisor Pat Jackson, AP Accountant Maria Christina Gonzalez, AP Accounting Specialist Samantha Balboa, AP Accounting Specialist Bea Saldana, Accounting Assistant (A - D) Bertha Arriaga, Accounting Assistant (E - L) Areli Alvizo, Accounting Assistant (M - R) Maria Martinez, Accounting Assistant (lodging) Jeanette Villarreal, Accounting Assistant (per diem, registration) Marcos Naveja, Accounting Assistant (S Z, # vendors) Marcy Gonzalez, Record Technician Daisy Granado, Record Technician Email: Accountspayable@southtexascollege.edu X4602 x4609 x4695 X4598 X4691 X4631 X4659 X4611 X4649 X4673 X4642
FY18 Invoice Reminders There are a couple of weeks left in FY19 and the Business Office would like to remind you of the following: Check cycles are scheduled to run every Thursday. The last check cycle for fiscal year 2019 will be on Thursday 8/29/19. Forward all invoices to AP for Processing (i.e. Wal-Mart receipts, HEB receipts, Jason s Deli, etc.) If an invoice pertains to an open PO, note on the invoice if it is a Final invoice. This will close out PO balance. Route original signatures/approvals to AP upon receipt of the invoice or no later than 3 business days. Call designated AP staff member if you have any questions about pending invoices
FY 18 Invoice/Travel Deadlines Deadlines: Fiscal Year End 8/31/19 Friday 9/6/19 is the final date to submit paper travel documents for travel taken 8/31/19 and prior Friday 9/6/19 is the final date to submit invoices for services or goods delivered on 8/31/19 or prior to Accounts Payable for payment processing.
Accounts Payable/Travel Deadlines August 2019
Financial Manager Signature Authority Form An Alert Notice will be sent with the Departmental Signature Authority form. Please submit the completed form by the 8/30/2019 deadline to Accounts Payable attention Samantha Balboa. This form is for the new fiscal year It should have FY2020 in the title. Please contact Samantha Balboa (X4691) if you have questions.
Thank you 1. Please remember that all items received, services rendered and travel occurring on 8/31/19 or prior must be processed for payment with FY2019 budget 2. Any items received, services rendered and travel occurring after 8/31/19 will be processed with FY2020 budget 3. Please include PO# on any emails pertaining to payment status requests
