Lake Brenton Disaster Mitigation Plan Overview

The Lake Brenton Residents Association plays a crucial role in disaster response with defined responsibilities including being the first responder, securing the area, and coordinating with authorities. The Disaster Mitigation Plan for Lake Brenton outlines roles, organizational structure, procedures, and contact information to ensure effective disaster management. The first responder must assess the situation, secure the area, communicate with relevant parties, and activate necessary resources. The LBRA's organizational structure involves various committees and liaison groups with external organizations for comprehensive disaster mitigation.

• Disaster Mitigation
• Lake Brenton
• Residents Association
• First Responder
• Organizational Structure

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1. Disaster Mitigation Plan (V4 February 2024)

2. The Lake Brenton Residents Association has a defined role in the event of a disaster To be the first responder (First capable person on site) Inform the relevant authority Secure the area Communicate clearly with relevant LBRA Member, Authorities, Zone Leaders and Residents Implement the necessary interventions and LBRA resources Decide whether evacuation to assembly point is required Fully brief and hand over the relevant specialists when they arrive The LBRA and its members are not authorised to, or capable of dealing with disasters on their own.

3. To prepare for this role a Disaster Mitigation Plan must be developed for Lake Brenton The Lake Brenton Disaster Mitigation Plan has several elements Role of first responder Disaster Mitigation Organisational structure Roles and responsibilities Site plan and zones Assembly points Procedures Schedules Contact registers Residents Authorities Templates Annexures When completed and approved by the committee this plan must be shared with members.

4. The first responder must be very clear on their role and tasks when arriving at the scene Assess the situation: Location Grid reference and pin Type of incident Secure the area Communicate to authorities Fire Crime Health Weather related Activate required LBRA resources People Equipment Communicate to residents Brief and hand over to specialists when they arrive.

5. LBRA Disaster Mitigation Organisational structure: LBRA Committee Communication Zone Leaders Lake Brenton WHGC Liaison Parks Liaison Fire Group Wildlife Group KM Liaison Security Group Medical Group LBRA medical resources LBRA Patrollers Residents External Organisations Hospitals SAPS KM SANParks Knysna Vet s KM Fire Dept Other RA s Sewage BRA AllSound EMS NSRI Fire Associations Roads Belvidere GRDM Fire Dept Other Watch groups KM Fire & Rescue (Contacted by KM F) Water Buffalo Bay KM Law Enforcement Electricity

6. Expanding the Fire Group structure Fire Group Lead Ken Watt Red Jacket Liaise with Fire Dept & Take Decisions Command Centre (at Shed) Henk Meyer Green Jacket Liaise with Zone Leaders & Specialists Disaster Team Christo de Klerk Green Jackets Deployed at the scene Zone 2 Leader Yellow Jacket Zone 3 Leader Yellow Jacket Zone 4 Leader Yellow Jacket Zone 5 Leader Yellow Jacket Zone 6 Leader Yellow Jacket Zone 7 Leader Yellow Jacket Zone 1 Leader Yellow Jacket Flow: 1: Red Jacket to shed to co-ordinate fire teams and contact Fire Department. Oversee firefighting efforts. Roll call of names of Disaster Team. 2: Secondary Responder to report to shed and remain at shed. Contact relevant parties. 3: Disaster team to respond with equipment to disaster/fire and fight fire. Trailer to be packed, fuelled & ready to go. 4: Teams 1 to 7 with yellow jacket to be at assembly points. Await further instructions.

7. Disaster mitigation response diagram Stand down Fire Security Safe Weather Activate relevant LBRA team Contin- ually Assess Brief Group leader Activate external teams Communi- cate to residents Hand over to external specialists Deal with the disaster Disaster Assess Medical Implement initial actions Set up command centre Control access & traffic Fully brief Agree LBRA actions Determine response time Type Location Severity Actions required Actions taken by LBRA Type of incident Threat level Immediate actions Safe assembly point if required Qualified authorities to make decision on assembly, evacuation Unsafe Wildlife Municipal Evacuate Group leader First responder External specialists Comm s Comm s

8. Roles and responsibilities Group Lead LBRA Resources Christo, Hennie, Marcus, Henk, Viv, Doug, Andries, Gary, Derek, Colin Fire Ken Watt Patrollers Group Security Henk Henry, Roz Finance Colin Patrollers Group Patrollers Sean Add nurses, medics, doctors etc from our community Medical Christo Cindy Hoffman Communication Glen Lynda Burns Command Centre (at shed) Ken Watt Henry F KM Liaison Leonie Henry F SANParks Glen Retired Vet in LB Wildlife Picca de Bruin Colin, Ken, Henk WHGC Henry

9. Map of Lake Brenton (with grid references) When reporting location: 1) Pin 2) Street address 3) Map grid reference (If unable to provide grid reference the command centre will provide this from street address)

10. Lake Brenton has been divided into zones to allow for focused response Zone number Zone location Zone leader Backup 1 Lake Brenton Estate Lydia Holmes Katherine VD Walt 2 Brenton Wood Errol Croft Lee Blasich 3 Brenton Park Ken Wright Roz Messenger 4 The Woods Leonie du Plessis David Burns 5 Ridgewood Paul Kerr Lynda Burns 6 Brenton Village Glen Stephen Doug Aubert Rudi Neethling 7 Farms Mark Dale

11. Designated assembly points have been identified: Brenton Park Croquet field Residents will be instructed to secure their homes before moving to the designated assembly point Lake Brenton Estate Area at jetty Farms (open areas on the farms) The shed Ridgewood T junction (for Ridgewood residents) The decision as to which one to use will be based on the type of disaster and prevailing conditions. This decision will be made by the relevant Group Leader and specialist on site.

12. Procedures required: Disaster Management Plan (Comprehensive version) Disaster Management Plan (Abbreviated version) First responder procedure Fire response procedure Assembly point procedure Siren communication protocol (Ken to develop) Disaster Communication plan (Glen to develop) Radio operating procedures These procedures are attached as annexures.

13. Schedules/templates required: Register of Zone leaders and backups Incident communication flowchart Radio operating procedures Register of radios Register of swimming pools Asset register (LBRA equipment) Register of patrollers Register of members trained to used LBRA fire equipment Property fire risk assessment form Register of members Register of specialists residing in Lake Brenton Register of generators or portable power supplies In disaster plan In disaster plan Annexure 1 Annexure 2 Annexure 3 Annexure 4 Annexure 5 See Roles and Responsibilities Refer to Website Done TBA TBA

14. Annexures Annexure 1: Annexure 2: Annexure 3: Annexure 4: Annexure 5: Annexure 6: Annexure 7: Annexure 8: Radio protocols Schedule of radio holders Schedule of swimming pools LBRA Equipment register Schedule of patrollers Siren Protocol Disaster Communication Plan Assembly Point Procedure

15. Annexure 1: Radio protocolls General terms and meanings What is my signal strength? Can you hear me? Radio Check Go Ahead Stand-by You are ready to receive the transmission You acknowledge the other party, but I am unable to respond immediately Roger or Ten Four Negative Affirmative Say Again Over Out Message received and understood Same as "No" Same as "Yes". Avoid "yup" or "nope" as they are difficult to hear Re-transmit your message Your message is finished All conversation is finished, the channel is clear for others to use Break, Break, Break You are interrupting in the middle of communication because you have an emergency Read you loud & clear Response to "Radio Check". Means your transmission signal is good. Also, use "Read you 5-by-5" Come in Copy Wilco You are asking the other party to acknowledge they hear you You understand what was said Means "I will comply" I Repeat Used before you repeat something. ex: "I require 9-5, repeat 9-5, gallons of diesel fuel. Over" Source: Midlands 4 x 4 Club

16. Annexure 1 : Radio protocols continued: Steps to make a call. 1. First, listen to ensure the channel is clear for you. 2. Press the PTT (Push-To-Talk) button. 3. After 2 seconds: Say "recipient's call sign or their name twice followed by "THIS IS" and "your call sign or your name". 4. Once the person replies, convey your message In the case of an emergency: 1. If you have an emergency message and need to interrupt others' conversations: 2. Wait and listen until you hear "Over". 3. Press PTT and say "BREAK, BREAK, BREAK, your call sign or name, I have an emergency message for (recipient's call sign or their name), Do you copy, Over". Source: Midlands 4 x 4 Club

17. Annexure 2: Schedule of Radio Holders No: Name Role Radio type Serial Number 1 Henk Meyer Security head & Deputy Fire ZA 725 BL 7 2 Ken Watt Fire Head and Deputy Security ZA 725 BL 6 3 Christo de Klerk Fire & First Aid ZA 725 BL 13 4 Colin Burns Committee ZA 725 BL 8 5 Glen Stephens Communication & Zone Leader The Village ZA 725 BL 4 6 Sean O Donnell Patroller Coordinator 7 Lydia Holmes Zone leader Lake Brenton Estate 8 Errol Croft Zone Leader Brenton Wood 9 Ken Wright Zone Leader Brenton Park 10 ??? Zone Leader The Woods 11 Paul Kerr Zone Leader - Ridgewood 12 Rudi (or Hennie) Zone Leader Farms 13 Henry Fairweather Chair ZA 725 BL 11 14 ??? Incident Coordinator (At the Shed) 15 17 18

18. Annexure 3: Schedule of swimming pools (water source in case of fire) Suburb Street House Number House Number Suburb Street Brenton Village Roman 404 The Woods Crossberry 1 Brenton Village Galjoen 344 The Woods Crossberry 4 Brenton Village Dolphin 345 The Woods Crossberry 5 Brenton Village Dolphin 359 The Woods Crossberry 7 Brenton Village Dolphin 386 The Woods Crossberry 8 Brenton Village Dolphin 421 Ridgewood Ridgewood Close 6 The Woods Candleberry 4 Ridgewood Ridgewood Close 7 The Woods Candleberry 8 Ridgewood Ridgewood Close 8 The Woods Candleberry 10 Ridgewood Ridgewood Close 12 The Woods Candlewood 4 Brentonwood The Woods Candlewood 8 Brentonwood The Woods Candlewood 9 Brenton Park Main pool The Woods Candlewood 10

19. Annexure 4: LBRA Equipment schedule Qty Description 1 Stop Street Sign 1 No Parking Sign 1 40 kph Sign 1 Road Closed Sign 2 Petrol Containers 10L 5 Road Markers Yellow/Black 3 Chevrons Red/ White 1 Gazebo 1 Bag of Gazebo Sides 14 Whistles 1 Roll Hazard Marking Tape 2 Large Strobe Lights with Cigarette Lighter adapter 7 Caps 20 Masks 5 Pens 3 Water Meter Keys 7 Lanyards 7 Carry Bsgs 1 Medical Aid Bag 1 Medical Aid Box 1 Rechargable Torch 1 Game Camera 6 Orange Traffic Cones 1 Loud Hailer 1 Flo bin

20. Annexure 5: Schedule of patrollers Alan van Zuydam 0836353730 Henk Meyer 0813552403 Anthony Eden 0823788147 Hennie Bothma 0823237172 Arnold Knights 0829017423 Henry Fairweather 0836359166 Benn Korsten 0824183946 Johan Blignaut 0825514719 Brian Blundell 0824183946 Johan Muller Brian Englebrecht 0839655414 John Hoffman 0825507511 Cameron 0814566587 Ken Watt 0829258358 Chris Tait 0824930455 Ken Wright 0824590663 Christo de Klerk 0825506111 Keven Hopgood 0833007519 Colin Burns 0833556718 Lawrence Coates +447950749621 Colin Heywood 0827433245 Marc Dey 0793936480 Dandre Botha 0824589265 Norman Munro 0825712431 Danny Odendaal 0833791777 Paul Kerr 0836477405 Dave Davies 0829006721 David Burns 0835560350 Phil Swart 0833097424 Rodney 0825754835 David Nish 0737230244 Sean O'Donnell 0824436133 Derek Wade 0829008885 Simon Bedborough 0799190249 Doug Aubert 0823183332 Doug Davis 0723866765 Steuart Doig 0824569388 Tony Geldenhuys 0823800027 Eugene Marais 0721045143 Geoff Pyle 0722899068 Viv Naude 0825543672 Heather Thomas 0832741285 Wynand du Preez 0823362529 The LBRA Membership application requests permission to use patrollers contact details for disaster related purposes.