Effective Laboratory Management: Safety, Equipment Maintenance, and Inventory Control

 
LABORATORY SAFETY AND
EQUIPMENT MAINTENANCE
 
FEED THE FUTURE INNOVATION LAB FOR LIVESTOCK SYSTEMS
 
Supplemental materials for Good Laboratory Management Training Manual for Trainers
Prepared by Richard Fethiere, University of Florida
 
Background
 
 Supplies and reagents inventory
 Equipment acquisition
 Equipment maintenance
 Manual of the equipment
 Activity
 
SUPPLIES AND REAGENTS INVENTORY
 
Important as it allows to know what and where
dangerous chemicals are kept in the lab
Allows to ensure that the 
Material Safety Data
Sheets (MSDS) 
on each chemical is available
MSD
S
 =>
 
Provides information on the chemical’s
characteristics and the potential dangers they create
for users
 
CHEMICAL INVENTORY
 
Provides info on how to treat potential exposure to
dangerous chemicals 
should they occur
Helps to know what supplies to stock in the lab to
answer to an emergency caused by dangerous
chemicals
Helps determine the 
Personal Protective
Equipment (PPE) 
that the staff must use
 
MATERIAL SAFETY DATA SHEETS
 
Helps determine the 
Personal Protective
Equipment (PPE) 
that the staff must use, for
instance, lab coats, gloves, and goggles
Helps determine if the use of a fume hood is
necessary to protect the researchers using the
laboratory facilities
 
MATERIAL SAFETY DATA SHEETS (2)
 
EQUIPMENT ACQUISITION
It is necessary to keep a list of current suppliers as businesses come and go, or circumstances like days
with the coronavirus creates new suppliers of new products:
https://www.thomasnet.com/articles/top-suppliers/medical-testing-kits-suppliers/
 
Essential for lab to work
efficiently!
Efficient work = Equipment that
works
Yo
u should be familiar with the
equipment
 
EQUIPMENT MAINTENANCE
 
Should be read thoroughly
before installation and use of
equipment
Should always be on hand at the
lab
 
MANUAL OF THE EQUIPMENT
 
Try to have more than one (1) person to attend
If an employee leaves, there should be more people familiar
with the equipment
Ideally:
Lab director
Lab manager
Lab technician
At least one student
 
EQUIPMENT USE TRAINING
 
Description of equipment:
Model and serial number
Name of every part and their use
Expected maintenance cycles:
What type of maintenance does the equipment require?
How often?
 
WHAT TO LOOK FOR IN A MANUAL?
 
Preventive maintenance:
How often to change a certain component?
Are there filters that require constant monitoring?
Are there tubes that need to be replaced?
Are there bulbs that require to be changed?
Troubleshooting
Read thoroughly to be prepared for potential common
failures and solutions to these failures
 
PREVENTIVE MAINTENANCE AND
TROUBLESHOOTING
 
Read thoroughly to be prepared for potential common
failures and solutions to these failures
 
TROUBLESHOOTING SECTION
 
All parts of the equipment:
If you need a replacement part, you need
to know the exact model to order it
Tools required:
Do you need any special tools to execute
common maintenance tasks?
 
EQUIPMENT AND TOOLS
 
ACTIVITY:
LABORATORY TOOLBOX
 
You need to have basic items like
Screwdrivers
Electrical tape
Wrenches
Small saw
Flashlight
Other recommended in the manuals
 
EVERY LAB REQUIRES A SMALL TOOLBOX
 
Consult the Good Laboratory Management Training Manual for Trainers
https://livestocklab.ifas.ufl.edu/resources/glp/
Direct link to manual in PDF:
 
https://livestocklab.ifas.ufl.edu/media/livestocklabifasufledu/pdf-/MANUAL-
Fethiere_UF_Good-lab-management-practices_2022.pdf
 
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This comprehensive training manual covers essential topics such as laboratory safety, equipment maintenance, supplies and reagents inventory, chemical inventory management, and material safety data sheets. It emphasizes the importance of proper procedures to ensure a safe working environment and efficient laboratory operations. The manual also discusses equipment acquisition considerations, warranty inquiries, and the importance of maintaining a list of reliable suppliers.


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  1. LABORATORY SAFETY AND EQUIPMENT MAINTENANCE Supplemental materials for Good Laboratory Management Training Manual for Trainers Prepared by Richard Fethiere, University of Florida FEED THE FUTURE INNOVATION LAB FOR LIVESTOCK SYSTEMS Photo Credit Goes Here

  2. Supplies and reagents inventory Equipment acquisition Background Equipment maintenance Manual of the equipment Activity

  3. SUPPLIES AND REAGENTS INVENTORY AN INVENTORY OF SUPPLIES AND REAGENTS MUST ALWAYS BE KEPT It should allow the lab to: Know what supplies are available to process the samples submitted Ensure that there are enough reagents and supplies to process the samples submitted The number of samples submitted will dictate the number of reagents and supplies to be stocked

  4. CHEMICAL INVENTORY Important as it allows to know what and where dangerous chemicals are kept in the lab Allows to ensure that the Material Safety Data Sheets (MSDS) on each chemical is available MSDS =>Provides information on the chemical s characteristics and the potential dangers they create for users

  5. MATERIAL SAFETY DATA SHEETS Provides info on how to treat potential exposure to dangerous chemicals should they occur Helps to know what supplies to stock in the lab to answer to an emergency caused by dangerous chemicals Helps determine the Personal Protective Equipment (PPE) that the staff must use

  6. MATERIAL SAFETY DATA SHEETS (2) Helps determine the Personal Protective Equipment (PPE) that the staff must use, for instance, lab coats, gloves, and goggles Helps determine if the use of a fume hood is necessary to protect the researchers using the laboratory facilities

  7. EQUIPMENT ACQUISITION Does the company provide maintenance? Do you have the contact info of the company? What What does the equipment come with? Any special options required? (UV) Is there a warranty? For how long? equipment to buy? Why? It is necessary to keep a list of current suppliers as businesses come and go, or circumstances like days with the coronavirus creates new suppliers of new products: https://www.thomasnet.com/articles/top-suppliers/medical-testing-kits-suppliers/

  8. EQUIPMENT MAINTENANCE Essential for lab to work efficiently! Efficient work = Equipment that works You should be familiar with the equipment

  9. MANUAL OF THE EQUIPMENT Should be read thoroughly before installation and use of equipment Should always be on hand at the lab

  10. EQUIPMENT USE TRAINING Try to have more than one (1) person to attend If an employee leaves, there should be more people familiar with the equipment Ideally: Lab director Lab manager Lab technician At least one student

  11. WHAT TO LOOK FOR IN A MANUAL? Description of equipment: Model and serial number Name of every part and their use Expected maintenance cycles: What type of maintenance does the equipment require? How often?

  12. PREVENTIVE MAINTENANCE AND TROUBLESHOOTING Preventive maintenance: How often to change a certain component? Are there filters that require constant monitoring? Are there tubes that need to be replaced? Are there bulbs that require to be changed? Troubleshooting Read thoroughly to be prepared for potential common failures and solutions to these failures

  13. TROUBLESHOOTING SECTION Read thoroughly to be prepared for potential common failures and solutions to these failures

  14. EQUIPMENT AND TOOLS All parts of the equipment: If you need a replacement part, you need to know the exact model to order it Tools required: Do you need any special tools to execute common maintenance tasks?

  15. ACTIVITY: LABORATORY TOOLBOX

  16. EVERY LAB REQUIRES A SMALL TOOLBOX You need to have basic items like Screwdrivers Electrical tape Wrenches Small saw Flashlight Other recommended in the manuals

  17. Consult the Good Laboratory Management Training Manual for Trainers https://livestocklab.ifas.ufl.edu/resources/glp/ Direct link to manual in PDF: https://livestocklab.ifas.ufl.edu/media/livestocklabifasufledu/pdf-/MANUAL- Fethiere_UF_Good-lab-management-practices_2022.pdf

  18. Feed the Future Innovation Lab for Livestock Systems https://livestocklab.ifas.ufl.edu/ (Subscribe to newsletter) livestock-lab@ufl.edu Disclaimer This work was funded by the United States Agency for International Development (USAID) Bureau for Food Security under Agreement #AID-OAA-L-15-00003 as part of Feed the Future Innovation Lab for Livestock Systems, and by the Bill & Melinda Gates Foundation OPP#1175487. Any opinions, findings, conclusions, or recommendations expressed here are those of the authors alone.

  19. www.feedthefuture.gov

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