Shop Safety Inspections Program Overview
This program entails annual shop safety inspections to identify and address findings based on priority levels. Inspections are conducted, reports submitted, and corrections tracked diligently through the UC Inspect application. Metrics are presented quarterly to Unit Leadership and AVC/Assistant Dean. The process includes scheduling, conducting inspections, reporting findings, and ensuring timely closure. EHS staff coordinates with Responsible Persons to schedule inspections and escalates unresolved findings if necessary. The inspection checklist covers Fire and Life Safety, Machine guarding, Training Records, Electrical Safety, Personal Protective Equipment, Chemical Safety & Storage, Housekeeping, and Pressurized Cylinder Safety.
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Presentation Transcript
Program Overview Program Overview Findings require Findings require correction and due correction and due date depends on date depends on priority level priority level Initiated in Initiated in FY 2020 FY 2020- -21 Inspections occur Inspections occur on an annual cycle on an annual cycle 21 Inspection reports Inspection reports are submitted and are submitted and corrections are corrections are tracked through tracked through the UC Inspect the UC Inspect application application Inspection metrics Inspection metrics presented to Unit presented to Unit Leadership and to Leadership and to AVC/Assistant AVC/Assistant Dean quarterly Dean quarterly
Shop Inspections Process and Timeline Shop Inspections Process and Timeline SCHEDULING SCHEDULING EHS coordinates with Responsible Persons to schedule annual shop inspections. INSPECTION INSPECTION Shop inspection is conducted and findings are recorded for inspection report. REPORT REPORT CLOSURE CLOSURE Unresolved findings are escalated to next level personnel if not resolved by due date. METRICS METRICS Inspection metrics are presented to area/school Director and AVC in quarterly meetings. EHS sends report to unit s Responsible Person to correct findings. Findings must be closed by the due date indicated in report. Report is sent out within 3 3 days after inspection. Scheduled within same point in time (quarter) as last year s inspection. 1 1 2 2 3 3 4 4 5 5
Preparing Preparing for Shop Safety for Shop Safety Inspections Inspections EHS staff will identify the responsible person for unit EHS staff will schedule shop safety inspection (typically 3-4 weeks out) The annual inspection schedule is posted on the EHS website: https://www.ehs.uci.edu/safety/safety-inspection-programs/_pdf/Shop-Inspection-Schedule.pdf EHS inspects shops based on an established criteria checklist When the inspection report is submitted to the unit, the report is reviewed and the findings are addressed based on established priority levels
Items reviewed during the Shop Safety Inspection Items reviewed during the Shop Safety Inspection Fire and Life Safety Machine guarding Training Records Electrical Safety Personal Protective Equipment Chemical Safety & Storage Housekeeping Pressurized Cylinder Safety 5
Inspection Escalation Process Inspection Escalation Process This high level process ensures accountability in resolving outstanding safety hazards in labs and how EH&S will attempt to obtain closure on lab safety inspection findings. https://www.ehs.uci.edu/research-safety/pdf/escalation-criteria-and-process.pdf 6
Escalation Escalation Process Process Find the Escalation Flowcharts for: Research labs - https://ehs.uci.edu/safety/safety-inspection-programs/_pdf/Non-Research-Escalation-Process- Flowchart.pdf Non-research areas - https://www.ehs.uci.edu/safety/safety-inspection-programs/_pdf/Non-Research-Escalation- Process-Flowchart.pdf If findings are not addressed/corrected by the agreed due date, escalation is initiated by EHS / Safety Unit Escalation reports (open findings) are generated monthly and forwarded to the EHS School/unit coordinator and Unit Management Open findings are shared with unit leadership (Assistant Dean, department Director, etc.) at the quarterly or biannual EHS school/unit check-in meetings. Sample Escalation Report: Sample Escalation Report:
Shop Safety Inspection Program Resources Shop Safety Inspection Program Resources Resources available on the EHS Website: Resources available on the EHS Website: https://ehs.uci.edu/safety/safety-inspection-programs/index.php You will find the following material on the website: Shop Safety Written Program Safety Training Options (ILT, online training) UCOP Shop Safety Manual STOP for Safety Standard Operating Procedures (SOP) Inspection Process EHS Escalation Criteria and Process Additional information (EHS contacts, other Safety program resources)
