Essential Etiquette Protocols for Social Gatherings
Explore the vital aspects of protocol in social events, including the significance of courtesy, fellowship, hospitality, meeting agendas, invitations, gifts, room layout, flag display, head table seating, receiving lines, and introductions. Learn how to navigate these key elements to ensure successful and harmonious gatherings.
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Presentation Transcript
OPTIMIST PROTOCOL Optimist International
WHAT IS PROTOCOL? 2 A formal way to show courtesy toward others Institutional rules of etiquette From Greek the first glue to hold society together
FELLOWSHIP & HOSPITALITY 3 To make all your friends feel that there is something in them Put yourself in your guests shoes Communicate: Expectations, attire, hosts
MEETING AGENDAS 4 Attendance Minutes Agenda; time, intros, parliamentary rules
INVITATIONS 5 What is going to happen? Where is it going to happen? When is it going to happen? Why is it happening? R.S.V.P.
GIFTS 6 Thank-yous Respectful Inexpensive Easy to unwrap
ROOM LAYOUT 7 Theater, classroom, conference Audio-visual and technical
FLAG DISPLAY 8 At no time should the flag of an outside nation be given the position of superior prominence On speaker s right (speaker podium) On audience right (on floor next to podium) Right if marching or standing
HEAD TABLE 9 Name places in advance Master of Ceremonies or presiding officer Others by rank order (to respect office
RECEIVING LINES 10 Receiving Lines; Host/ hostess, guest of honor, spouse or partner of host/ hostess, spouse or partner of guest of honor
INTRODUCTIONS 11 Introducing guest Person of higher rank is introduced to the person of lesser rank Introducing speakers Highest rank last Introducing head table Start at extreme left and move toward the center then repeat starting at the extreme right
INTRODUCTIONS 12 Other introductions Young person is introduced to an older person A man is introduced to a woman Guest is introduced to the host or hostess Person without rank is introduced to one with rank
INVOCATIONS AND TOASTS 13 Arrangements made well in advance Respect your audience Understand their culture Use non-denominational/generic prayer Toasts are for recognizing special people or honoring nations Raise a glass, make the toast, and then sip
VIP VISITS: SUMMARY 14 Plan Communicate Greet Introduce Host & Hostess Follow-up Parliamentary Procedure
OPTIMIST PROTOCOL 15 To make all your friends feel that there in something in them.
