Advancing Learning Beyond the 180-Day School Year Bidders Conference - Funding Opportunity Details
Explore the funding opportunity at the Bidders Conference on April 3, 2024, offering approximately $3.8 million for out-of-school learning activities to improve RICAS scores, attendance rates, and FAFSA completion. Grants ranging from $40,000 to $400,000 are available for municipalities, with applications due by May 3, 2024. Find detailed information on eligibility, application process, and grant levels in the provided documents.
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Advancing Learning Beyond the 180-Day School Year Bidders Conference Bidders Conference April 3, 2024 April 3, 2024
Agenda Welcome and Introductions Nature of funding RFP Grant Expectations RIDE Contacts 2
Funding Approximately $3.8 million (after school, break week, summer), or support activities that take place outside of the school day and designed to increase one of the three key metrics: $3.8 million available to support high-quality Out-of-School learning Rhode Island Comprehensive Assessment System (RICAS) mathematics and English Language Arts scores School Attendance Rates Free Application for Federal Student Aid (FAFSA) completion rates. 3
Funding Grants can begin as early as July 1, 2024 Funding is provided through the federal State Fiscal Recovery Fund (SFRF). Funding will be awarded by the Rhode Island Department of Education (RIDE) to municipalities. Two grant funding levels: Standard Grant Standard Grant - $40,000 all proposals which meet minimum quality will receive funding. Expanded Grant Expanded Grant up to $400,000 competitive application not every application will be funded. July 1, 2024 and run as late as June 30, 2026 June 30, 2026. 4
RFP Applications due: Friday, May 3, 2024 at 4:00 p.m. Submit applications electronically as attachments to Learn365RI@ride.ri.gov Municipalities can only submit one application, but have the choice of applying for the following scenarios: A Standard Grant ($40,000) only, or An Expanded Grant (up to $400,000) and if not funded for expanded, include information to be considered for Standard Grant ($40,000). An Expanded Grant (up to $400,000) only. only. All application materials and the full RFP can be found on the RIDE website here: Education Programs | RI Department of Education 5
RFP Documents All proposals All proposals must include the following forms: must include the following forms: 1. Application Cover Form, with the signature of the Municipal Leader o Contact Information for Finance Reporting o Contact Information for Program Reporting 2. Application Program Narrative Form 3. Signed Assurances Form And... And... 6
RFP Documents If applying for the Standard Grant only: 4. Standard Grant Budget Request Form 5. Standard Grant Budget Narrative Form If applying for the Expanded Grant only: 4. Expanded Grant Budget Request Form 5. Expanded Grant Budget Narrative Form If applying for the Expanded Grant or Standard Grant if Expanded is not funded: 4. Standard Grant Budget Request Form 5. Standard Grant Budget Narrative Form 6. Expanded Grant Budget Request Form 7. Expanded Grant Budget Narrative Form 7
Program Narrative Contents Partnerships Partnerships Who is partnering to deliver programming, what are their roles and responsibilities, what is their commitment to this project? Clarify if these are new partnerships or expansions of existing ones. Student Needs and Outcome Measures Student Needs and Outcome Measures What is the need that your program will address? How will you measure success? Program Description Program Description What are you proposing to do? What is the timeframe? Number of activities, students served, role of partners, etc. Who is managing & overseeing project (actual title and role of person responsible for reporting.) Data Collection and Evaluation Data Collection and Evaluation How will you ensure that monthly monthly data and financial reporting will be submitted in a timely manner? 8
Budget All RIDE grants are reimbursable. No funds are paid up-front. Please read and refer to the Budget Guide when building your budget. The municipality is the grantee and any partner expenses would be captured in contractual services. IE: if you are paying an LEA or CBO to offer summer camp programming, including paying school day teachers, those expenses would be captured in 53000 (i.e., contracts). Only include staffing costs in 51/52000 for expenses paid through the municipal s payroll. 9
Budget Please provide a cost basis for expenses listed (e.g., 10 Tutors at $10/hour for 50 hours = $5,000 OR $25 each x 200 kids = $5,000 in supplies.) Pay attention to expenses that are NOT allowable, including (but not limited to): Entertainment Food for staff / volunteers Gift Cards Tricky expenses include: Field Trips Clothing / other promotional items 10
Budget Narrative Budget Narrative should provide additional clarifying information the budget. additional clarifying information that is not captured in Clarify if you tend to braid funds provided through this grant with funds from other sources. 11
Grant Expectations Submit monthly Pandemic Recovery Office. monthly student data and fiscal progress report. A requirement of the State Quarterly Program Narrative Updates Participate in statewide Professional Development Participate in statewide evaluation efforts Develop a Memoranda of Understanding (MOU) with all partners, which includes a data sharing agreement if applicable. 12
RIDE Contacts Program Support: Fiscal Support: Jan Mermin Jan Mermin Expanded Learning Opportunity Specialist 401-222-4710 Jan.Mermin@ride.ri.gov Crystal Martin Crystal Martin Sr. Finance Officer/Financial Compliance Officer 401-222-8482 Crystal.Martin@ride.ri.gov Sidney Gilfillan Sidney Gilfillan Expanded Learning Opportunity Consultant Sidney.Gilfillan@ride.ri.gov 13
Questions? 14
