Student-Centered Budgeting for School Funding

 
Student
Centered
Budgeting
 
 
 
 
 
 
 
 
 
2
 
Different Weighted Models for Budgeting
 
Student Based Budgeting models are a simple, enrollment-based funding
approach through which districts allocate funds and resources into
schools ONLY based on the number of students enrolled in the schools
This method can be perceived as “equal” allocation, but not necessarily “equitable”,
since the resources needed for each student are not the same
Weighted Student Funding formulas enable districts to provide a
designated level of resources to students with specific needs regardless of
which school they attend
Uses objective and measurable student characteristics as weights
Student Centered Budgeting 
includes a combination of student
population and student-focused characteristics to align student
demographics with weights in a formula intended to better understand
how various factors work together to support student and school needs
 
 
3
 
Ground Rules / Parameters Considered
 
No school is going to have their funding reduced through this effort,
outside of decreases related to lower enrollment
Multi-year project so that as revenues grow, we can allocate those
revenues strategically
Project team help determine first year priorities that could be addressed
Project will create new budget methodologies for both schools and
departments that align with the strategic priorities of the District
Provide transparency to school funding that demonstrates the values of
the District
Ensure that our funding addresses the needs of the whole well being of
our students
 
4
 
Student Centered Budgeting at Schools
 
5
 
General Education Staffing Defined
 
General Education Staffing includes Certified staff, plus ParaEducators,
and Technology assistants within the schools
Includes:  Teachers, Teaching assistants, Assistant to the Principal,
Counselors, Deans, Nurse Techs, Technology / SAS, and other
certified teaching positions to support the schools
 
What is 
NOT
 included are positions such as:
Principals, EOP, Security, Building Engineers, Cafeteria positions
SPED, ELL, GT, and Title staffing positions – these calculations will
remain consistent with prior years and be done separately through
those programs
 
6
 
General Education Staffing Formula
 
Primary “levers” to be used to calculate General Education staffing in
schools:
Start with projected 
enrollment
Have added factor for 
declining enrollment averaging
Continue with existing practice of driving staffing based upon a
student to teacher ratio
 by level
Add a “
small school factor
” to support baseline staffing and
programs, to ensure consistent foundational access across CCSD
Add 
Social Emotional Learning Factor (S.E.L.F.) tier rank 
to add
support to schools based on demographics of the students in the
building
 
**If the resulting staffing is less than the prior formula, adjusted for projected enrollment
next year, then we will use the old formula calculation
 
7
 
S.E.L.F. Factor for Staffing
 
Social Emotional Learning Factor - S.E.L.F. Factor for Staffing
S.E.L.F. Factor was created to summarize additional data to represent
the social / emotional complexity of the students in the building
Current data being used includes % of students for the following components:
Free & Reduced Lunch
Multi-language Learners,
Average Daily Attendance rates
Home Insecurities
Assumption is that students identified within these categories drive
additional needs for support outside of the enrollment based staffing
For each component the schools is placed in a “tier rank”
 
8
 
S.E.L.F. Factor for Staffing – Tier Ranks
 
These tier factors and weights will be evaluated and refined over the next few years to
ensure intended results are being represented
 
9
 
S.E.L.F. Factor for Staffing
 
For each school, each component is ranked in a tier as demonstrated on
the previous slide.  The total S.E.L.F. tier rank for the school is an average
across all these 4 components
 
Based on a school S.E.L.F. average tier ranking the staffing that is added is
as follows:
 
- Elementary schools – multiply by 0.25
 
- Middle schools – multiply by 0.5
 
- High schools – multiply by 1.0
 
10
 
Example – Declining Enrollment Averaging
 
Elementary School
 
** Overall staffing FY2022-23 will be 0.56
FTE higher than the previous formula **
 
School is seeing the
benefit of the declining
enrollment averaging
 
11
 
Example – Small School Staffing
 
High School
 
** Overall staffing will be 0.83 FTE
higher than the previous formula **
 
This school is seeing the
benefit of the small
school staffing
 
12
 
Example – S.E.L.F. Factor
 
Middle School
 
The S.E.L.F. factor
is adding more
staff than
previous alternate
allocations
 
** Overall staffing FY2022-23 will be 0.18
FTE higher than the previous formula **
 
13
 
Example – Hold Harmless
 
Elementary School
 
** 
Because the old formula
would have provided more
staffing, that model will be
used for this school 
**
 
14
 
General Education Staffing Overall Impact
 
Staying with existing formula for General Education Staffing
Decrease staffing by 127 positions
New formula that considers declining enrollment averaging, small school
staffing, and new S.E.L.F. factors will preserve 61 staffing positions (48%)
Elementary Schools - 37 positions
Middle Schools – 22 positions
High Schools – 2 positions
Investment in Student Centered Budgeting project estimated at $6M for
this first year
 
 
15
 
NonStaffing (Decentralized) allocations:
 
NonStaffing (Decentralized) allocations:
Schools are allocated nonstaffing dollars at a rate per student based
upon level
For FY2022-23 budget we have updated the allocation rates
based on the following factors:
Include inflationary increase to the per student base
allocation amount.
Include budget allocation to cover printing devices, both
leases and per click charges.
Include budget allocation for janitorial supplies.
 
16
 
NonStaffing (Decentralized) allocations:
 
NonStaffing (Decentralized) allocations:
Allocation per student by school level is as follows:
Elementary - $168 per projected enrolled student
Middle School - $203 per projected enrolled student
High School - $245 per projected enrolled student
 
17
 
TIMELINE:
 
January
 – Kick off Zero-Based process for department and programs
February
 – Kick off General Education staffing sheets and planning
March
 – Decentralized expense allocations for schools
April 
– Position planning for departments / programs / schools
May
 – Prepare budget materials to be presented to the Board of
Education
June
 – Recommendation of final budget for FY2023-24 to the Board of
Education
 
18
 
QUESTIONS?
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Different Weighted Models for Budgeting in Student-Centered Budgeting aim to ensure fair allocation of resources by considering student needs beyond just enrollment numbers. Ground rules and parameters are set to protect school funding and align budget methodologies with district priorities. The focus is on providing transparency and addressing the holistic well-being of students through strategic allocation of revenues. General Education Staffing is defined to clarify which positions are included in school staffing calculations, emphasizing the roles of certified staff and assistants in supporting educational objectives.


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  1. Student Centered Budgeting

  2. Different Weighted Models for Budgeting Student Based Budgeting models are a simple, enrollment-based funding approach through which districts allocate funds and resources into schools ONLY based on the number of students enrolled in the schools This method can be perceived as equal allocation, but not necessarily equitable , since the resources needed for each student are not the same Weighted Student Funding formulas enable districts to provide a designated level of resources to students with specific needs regardless of which school they attend Uses objective and measurable student characteristics as weights Student Centered Budgeting includes a combination of student population and student-focused characteristics to align student demographics with weights in a formula intended to better understand how various factors work together to support student and school needs 2

  3. Ground Rules / Parameters Considered No school is going to have their funding reduced through this effort, outside of decreases related to lower enrollment Multi-year project so that as revenues grow, we can allocate those revenues strategically Project team help determine first year priorities that could be addressed Project will create new budget methodologies for both schools and departments that align with the strategic priorities of the District Provide transparency to school funding that demonstrates the values of the District Ensure that our funding addresses the needs of the whole well being of our students 3

  4. Student Centered Budgeting at Schools 4

  5. General Education Staffing Defined General Education Staffing includes Certified staff, plus ParaEducators, and Technology assistants within the schools Includes: Teachers, Teaching assistants, Assistant to the Principal, Counselors, Deans, Nurse Techs, Technology / SAS, and other certified teaching positions to support the schools What is NOT included are positions such as: Principals, EOP, Security, Building Engineers, Cafeteria positions SPED, ELL, GT, and Title staffing positions these calculations will remain consistent with prior years and be done separately through those programs 5

  6. General Education Staffing Formula Primary levers to be used to calculate General Education staffing in schools: Start with projected enrollment Have added factor for declining enrollment averaging Continue with existing practice of driving staffing based upon a student to teacher ratio by level Add a small school factor to support baseline staffing and programs, to ensure consistent foundational access across CCSD Add Social Emotional Learning Factor (S.E.L.F.) tier rank to add support to schools based on demographics of the students in the building **If the resulting staffing is less than the prior formula, adjusted for projected enrollment next year, then we will use the old formula calculation 6

  7. S.E.L.F. Factor for Staffing Social Emotional Learning Factor - S.E.L.F. Factor for Staffing S.E.L.F. Factor was created to summarize additional data to represent the social / emotional complexity of the students in the building Current data being used includes % of students for the following components: Free & Reduced Lunch Multi-language Learners, Average Daily Attendance rates Home Insecurities Assumption is that students identified within these categories drive additional needs for support outside of the enrollment based staffing For each component the schools is placed in a tier rank 7

  8. S.E.L.F. Factor for Staffing Tier Ranks Free and Reduced Lunch Average Daily Attendance (ADA) Elementary 0% - 20% 20% - 40% 40% - 50% Above 50% Middle School 0% - 20% 20% - 40% 40% - 50% Above 50% High School 0% - 20% 20% - 40% 40% - 50% Above 50% Elementary Above 94% 93% - 94% 92% - 93% Below 92% Middle School Above 94% 93% - 94% 92% - 93% Below 92% High School Above 92% 91% - 92% 90% - 91% Below 90% Tier 1 Tier 2 Tier 3 Tier 4 Tier 1 Tier 2 Tier 3 Tier 4 English Language Learners Home Insecurities (Homeless) Elementary 0% - 15% 15% - 20% 20% - 40% Above 40% Middle School 0% - 10% 10% - 15% 15% - 35% Above 35% High School 0% - 10% 10% - 15% 15% - 30% Above 30% Elementary Below 0.5% 0.5% - 1% 1% - 2% Above 2% Middle School Below 0.5% 0.5% - 1% 1% - 2% Above 2% High School Below 0.5% 0.5% - 1% 1% - 2% Above 2% Tier 1 Tier 2 Tier 3 Tier 4 Tier 1 Tier 2 Tier 3 Tier 4 These tier factors and weights will be evaluated and refined over the next few years to ensure intended results are being represented 8

  9. S.E.L.F. Factor for Staffing For each school, each component is ranked in a tier as demonstrated on the previous slide. The total S.E.L.F. tier rank for the school is an average across all these 4 components Based on a school S.E.L.F. average tier ranking the staffing that is added is as follows: - Elementary schools multiply by 0.25 - Middle schools multiply by 0.5 - High schools multiply by 1.0 9

  10. Example Declining Enrollment Averaging Elementary School Old Formula New Formula FY2021-22 Projected Enrollment FY2022-23 Projected Enrollment 475 442 475 442 School is seeing the benefit of the declining enrollment averaging Enrollment Used for Staffing 442 459 Student / Teacher Ratio 18.50 18.50 Calculated Staffing 23.89 24.78 Add for Small School Staffing - - Enrollment Based Staffing 23.89 24.78 Prior Alternate Allocations 0.77 - S.E.L.F. Tier Score S.E.L.F. Tier Staffing 1.75 0.44 FY2022-23 Gen Ed Staffing with New Formula 24.66 25.22 ** Overall staffing FY2022-23 will be 0.56 FTE higher than the previous formula ** 10

  11. Example Small School Staffing High School Old Formula New Formula FY2021-22 Projected Enrollment FY2022-23 Projected Enrollment 2,094 2,099 2,094 2,099 Enrollment Used for Staffing 2,099 2,099 Student / Teacher Ratio 19.00 19.00 Calculated Staffing 110.47 110.47 This school is seeing the benefit of the small school staffing Add for Small School Staffing - 4.53 Enrollment Based Staffing 110.47 115.00 Prior Alternate Allocations 5.70 - S.E.L.F. Tier Score S.E.L.F. Tier Staffing 2.00 2.00 FY2022-23 Gen Ed Staffing with New Formula 116.17 117.00 ** Overall staffing will be 0.83 FTE higher than the previous formula ** 11

  12. Example S.E.L.F. Factor Middle School Old Formula New Formula FY2021-22 Projected Enrollment FY2022-23 Projected Enrollment 947 950 947 950 Enrollment Used for Staffing 950 950 Student / Teacher Ratio 18.75 18.75 Calculated Staffing 50.67 50.67 Add for Small School Staffing - - Enrollment Based Staffing 50.67 50.67 The S.E.L.F. factor is adding more staff than previous alternate allocations Prior Alternate Allocations 0.82 - S.E.L.F. Tier Score S.E.L.F. Tier Staffing 2.00 1.00 FY2022-23 Gen Ed Staffing with New Formula 51.49 51.67 ** Overall staffing FY2022-23 will be 0.18 FTE higher than the previous formula ** 12

  13. Example Hold Harmless Elementary School Old Formula New Formula FY2021-22 Projected Enrollment FY2022-23 Projected Enrollment 439 432 439 432 Enrollment Used for Staffing 432 436 Student / Teacher Ratio 18.50 18.50 Calculated Staffing 23.35 23.54 Add for Small School Staffing - - Enrollment Based Staffing 23.35 23.54 Prior Alternate Allocations 1.28 - S.E.L.F. Tier Score S.E.L.F. Tier Staffing 1.75 0.44 ** Because the old formula would have provided more staffing, that model will be used for this school ** FY2022-23 Gen Ed Staffing with New Formula 24.63 23.98 13

  14. General Education Staffing Overall Impact Staying with existing formula for General Education Staffing Decrease staffing by 127 positions New formula that considers declining enrollment averaging, small school staffing, and new S.E.L.F. factors will preserve 61 staffing positions (48%) Elementary Schools - 37 positions Middle Schools 22 positions High Schools 2 positions Investment in Student Centered Budgeting project estimated at $6M for this first year 14

  15. NonStaffing (Decentralized) allocations: NonStaffing (Decentralized) allocations: Schools are allocated nonstaffing dollars at a rate per student based upon level For FY2022-23 budget we have updated the allocation rates based on the following factors: Include inflationary increase to the per student base allocation amount. Include budget allocation to cover printing devices, both leases and per click charges. Include budget allocation for janitorial supplies. 15

  16. NonStaffing (Decentralized) allocations: NonStaffing (Decentralized) allocations: Allocation per student by school level is as follows: Elementary - $168 per projected enrolled student Middle School - $203 per projected enrolled student High School - $245 per projected enrolled student 16

  17. TIMELINE: January Kick off Zero-Based process for department and programs February Kick off General Education staffing sheets and planning March Decentralized expense allocations for schools April Position planning for departments / programs / schools May Prepare budget materials to be presented to the Board of Education June Recommendation of final budget for FY2023-24 to the Board of Education 17

  18. QUESTIONS? 18

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