Guidelines for GPS IRB Application Process at Pepperdine University
The GPS IRB at Pepperdine University focuses on protecting the rights and welfare of human research subjects. Applications cover social, behavioral, and educational research, following federal regulations. IRB approval is required before starting any research activities, and different application types (Exempt, Expedited, NHS) determine the review process timeline. Faculty, staff, and students from various schools are supported in using the eProtocol IRB system.
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GPS IRB SPP Updated 11.2018
The primary goal of the GPS IRB is to protect the rights and welfare of human subjects participating in research activities conducted under the auspices of Pepperdine University. Applications submitted to the GPS IRB generally encompass social, behavioral, and educational research and are usually considered medically non-invasive. PURPOSE OF THE GPS IRB The GPS IRB employs a review process in conformity with the Federal Policy for the Protection of Human Subjects (45 CFR 46) and the Federal-wide Assurance (FWA) enacted between Pepperdine University and the Office for Human Research Protections (OHRP) under the Department of Health and Human Services (DHHS).
The GPS IRB supports faculty, staff, and students from the Graduate School of Education and Psychology, the Graziadio School of Business and Management, School of Law, and the School of Public Policy. All new IRB applications must be submitted using the new eProtocol IRB system at https://irb.pepperdine.edu. Helpful resources are available to assist with applying online and submitting an IRB application at Pepperdine University. PURPOSE OF THE GPS IRB https://irb.pepperdine.edu
Obtaining IRB approval is a legal and ethical requirement before beginning research activities. It is essential that you contact the IRB before you start any research activities including recruitment of subjects. Research activities include: 1) Collecting and Analyzing Data; 2) Analyzing Existing Data; 3) Conducting a Program Review, and 4) Meta-Analysis or Critical Review of the Literature. ALL RESEARCH INVESTIGATORS!
First, you must determine which type of application you will submit: Exempt, Expedite, or Non-Human Subjects (NHS). STEP 1: DETERMINE LEVEL OF REVIEW The most common applications are Exempt and Expedited. See the Exempt Expedited Decision Tree (handout 1). For any NHS research please reach out to the IRB and ask for NHS Review form. Further guidance will be provided to you. Approval time is rather quickly for these type of studies (1-3 days). The IRB Board will help to route any Expedited protocols that actually require Full Review after your initial submission; or if you consulted with the IRB prior to submission, we will let you know during the submission process.
APPLICATION Potential Risk EXEMPT No more than minimal (see handout 1) EXPEDITED Minimal to Moderate (see handout 1) e-Protocol Submission Process e-Protocol Review Process At least 1 reviewer At least 2 reviewers 11-15 business days 15-20 business days Timeline for Receipt of Initial Review 6-10 business days 11-14 business days Timeline for Receipt of Revisions and Modifications Review
Training is required for all faculty, staff, and students. Proof of completion is required to submit your IRB application. Update training every 3 years. STEP 2: COMPLETE HUMAN SUBJECTS TRAINING Go to https://www.citiprogram.org https://www.citiprogram.org Special human subjects training pathways in CITI GSEP Education Students Faculty/Staff MSOD GSEP Psychology Students Business/Public Policy/Law Students
All new IRB applications must be submitted using the new eProtocol IRB system at https://irb.pepperdine.edu. https://irb.pepperdine.edu Please review the relevant User Guide and the e-Protocol FAQ: STEP 3: FAMILIARIZE YOURSELF WITH E-PROTOCOL 1. Faculty and https://community.pepperdine.edu/irb/content/eprotocol/faculty-staff-checklist.pdf Staff: https://community.pepperdine.edu/irb/content/eprot ocol/faculty-staff-checklist.pdf https://community.pepperdine.edu/irb/content/eprotocol/faculty-staff-checklist.pdf https://community.pepperdine.edu/irb/content/eprotocol/student-guide.pdf 2. Students: https://community.pepperdine.edu/irb/content /eprotocol/student-guide.pdf https://community.pepperdine.edu/irb/content/eprotocol/student-guide.pdf 3. All: e-Protocol FAQs including technical https://community.pepperdine.edu/irb/content/eprotocol/faqs.pdf support https://community.pepperdine.edu/irb/content/ep rotocol/faqs.pdf https://community.pepperdine.edu/irb/content/eprotocol/faqs.pdf
To ensure the submission of a complete application, please review the relevant eProtocol Checklist and the specific guidance for Exempt or Expedited Consent Forms: STEP 4: GATHER THE NECESSARY MATERIALS FOR SUBMISSION 1. Faculty and Staff https://community.pepperdine.edu/irb/content/eprotocol/faculty-staff-checklist.pdf Checklist: https://community.pepperdine.edu/irb/content/eprotocol/faculty- staff-checklist.pdf https://community.pepperdine.edu/irb/content/eprotocol/faculty-staff-checklist.pdf 2. Student https://community.pepperdine.edu/irb/content/eprotocol/student-checklist.pdf Checklist: https://community.pepperdine.edu/irb/content/eprotocol/student- checklist.pdf https://community.pepperdine.edu/irb/content/eprotocol/student-checklist.pdf 3. Consent Forms Guide for Exempt Applications: Handout 4. Consent Forms Guide for Expedited Applications: Handout 4 https://community.pepperdine.edu/irb/gps-irb-forms/ 5. List of Forms and Templates: https://community.pepperdine.edu/irb/gps-irb- forms/ https://community.pepperdine.edu/irb/gps-irb-forms/
If after proceeding through steps 1-4, you still have questions about the application process; contact our IRB Manager or IRB Chair for assistance. STEP 5: CONSULT IRB (IF NECESSARY) For additional questions regarding e-Protocol, application type, and forms, contact our IRB staff to set up gpsirb@pepperdine.edu an appointment at gpsirb@pepperdine.edu. For more advanced questions regarding a complicated Expedited or Full application, contact the GPS IRB Chair, Dr. Judy Ho, at judy.ho@pepperdine.edu. judy.ho@pepperdine.edu
All applications should be submitted at https://irb.pepperdine.edu/. The system will save your progress. *Make sure to click save when you make any suggested changes in the application! https://irb.pepperdine.edu/ STEP 6: SUBMIT YOUR APPLICATION All applications must be complete prior to being assigned reviewer(s). Any incomplete applications will be returned and requested to be resubmitted with all necessary materials.
GPS IRB Contact Information Pepperdine University Graduate School of Education & Psychology 6100 Center Drive, Suite 500 Los Angeles, CA 90045 Phone: (310) 568-5753 Email: gpsirb@pepperdine.edu IRB Chairperson Dr. Judy Ho, Ph.D., ABPP, CFMHE; judy.ho@pepperdine.e judy.ho@pepperdine.edu judy.ho@pepperdine.edu du (310) 568-5753 gpsirb@pepperdine.edu THANK YOU! IRB Manager Andrea Quintero, MAP, MBA; andrea.quintero@pepper IRB GA Tristan Meier andrea.quintero@pepperdine.edu keisha.lee@pepperdine.edu keisha.lee@pepperdine.edu andrea.quintero@pepperdine.edu dine.edu IRB GA Awrad Alostath awrad.alostath@pepperdine.edu awrad.alostath@pepperdine.edu
