TVET Registrations

undefined
 
TVET
 
Registrations
 
Date:
 
28
 
February
 
2024
 
I
n
s
t
i
t
u
t
i
o
n
a
l
 
M
o
n
i
t
o
r
i
n
g
 
o
f
 
S
t
u
d
e
n
t
 
E
n
r
o
l
m
e
n
t
 
Over
 
the
 
last
 
three
 
years
 
the
 
TVET
 
Branch
 
has
 
undertaken
 
monitoring
 
of
 
the
 
enrolment
 
process,
 
in
 
all
 
50
colleges,
 
at
 
selected
 
campuses,
 
involving
 
middle
 
and
 
senior
 
managers
 
at
 
head
 
office
 
as
 
well
 
as
 
regional
 
offices.
Oversight
 
focuses
 
on
 
the
 
readiness
 
for
 
the
 
implementation
 
of
 
the
 
SOP
 
on
 
enrolment
 
and
 
general
 
readiness
 
for
the
 
2024
 
academic
 
year.
 
Oversight
 
is
 
aligned
 
to
 
the
 
MATURITY
 
MODEL
 
that
 
evaluates
 
colleges
 
against
 
criteria
to
 
determine
 
their
 
functionality
 
and
 
efficiency.
Implementation
 
of
 
the
 
SOP
 
on
 
enrolment
 
aims
 
to
 
standardise
 
the
 
enrolment
 
practices
 
and
 
procedures
 
across
 
50
colleges
 
and
 
campuses.
It
 
further
 
aims
 
to
 
improve
 
the
 
quality
 
of
 
services
 
provided
 
to
 
students
 
during
 
enrolment.
Colleges
 
are
 
required
 
to
 
incrementally
 
move
 
towards
 
an
 
online
 
applications
 
and
 
registration
 
processes.
However,
 
it
 
is
 
accepted
 
that
 
the
 
manual
 
process
 
is
 
still
 
in
 
place
 
for
 
‘walk-
ins’,
 
given that
 
many
 
students
 
face
challenges
 
with
 
doing
 
online
 
applications,
 
especially
 
in
 
remote
 
locations.
The
 
state
 
of
 
readiness
 
of
 
colleges
 
to
 
start
 
classes
 
at
 
the
 
beginning
 
of
 
the
 
year
 
is
 
also
 
evaluated
 
against
 
the
 
tool.
 
S
O
P
 
o
n
 
E
n
r
o
l
m
e
n
t
 
The
 
SOP
 
has 6
 
sub-
processes
 
 
i.e.
1.
Enquiries
 
management
 
and
 
advocacy/
 
marketing
2.
Provision
 
of
 
career
 
advisory
 
services
 
and
 
placement
 
testing
3.
Applications
4.
Selection
 
and
 
admission
 
in
 
the
 
previous
 
academic
 
year
 
(provisional)
 
of
 
new
and
 
returning
 
students
5.
Registration
 
and
 
confirmation
 
thereof
6.
Enrolment
 
management
 
and
 
reporting.
 
In
 
this
 
process
 
the
 
readiness
 
for
 
the
academic
 
year
 
is
 
assessed.
 
A
p
p
l
i
c
a
t
i
o
n
s
 
a
n
d
 
a
d
m
i
s
s
i
o
n
s
 
o
f
 
N
E
W
 
s
t
u
d
e
n
t
s
 
f
o
r
 
t
h
e
 
2
0
2
4
 
e
n
r
o
l
m
e
n
t
 
i
n
t
a
k
e
 
T
h
e
 
t
o
t
a
l
 
c
o
m
p
l
e
t
e
 
a
p
p
l
i
c
a
t
i
o
n
s
 
b
y
 
N
E
W
 
s
t
u
d
e
n
t
s
 
 
r
e
c
e
i
v
e
d
 
f
o
r
 
t
h
e
 
2
0
2
4
e
n
r
o
l
m
e
n
t
 
i
n
t
a
k
e
 
w
a
s
 
2
 
4
9
8
 
0
7
8
.
Received
 
an
 
increased
 
bulk
 
of
 
its
 
applications
 
in
 
January
 
2024
 
(827
 
535
 
complete
 
applications).
N
u
m
b
e
r
 
o
f
 
n
e
w
 
s
t
u
d
e
n
t
s
 
a
d
m
i
t
t
e
d
 
i
n
 
2
0
2
3
f
o
r
 
t
h
e
 
2
0
2
4
 
a
c
a
d
e
m
i
c
y
e
a
r
w
a
s
 
5
5
 
0
1
9
.
If
 
the
 
bulk
 
of
 
the
 
applications
 
are
 
processed
 
and
 
new
 
students
 
admitted,
 
the
 
pressure
 
on
 
the
 
beginning
 
of
 
the
 
academic
 
year
 
is
 
reduced,
 
and
 
results
 
in
 
efficient
 
and
 
effective
 
management
 
of
 
the
 
enrolment
 
plan
 
and
 
registration
 
processes.
 
This
 
reflective
 
of
 
Maturity
 
Level
 
2
 
of
 
the
 
Maturity
 
Model.
 
2
0
2
4
 
R
e
g
i
s
t
r
a
t
i
o
n
s
 
T
h
e
 
c
e
r
t
i
f
i
c
a
t
i
o
n
 
b
a
c
k
l
o
g
 
I
N
T
R
O
D
U
C
T
I
O
N
The
 
certification
 
backlog
 
refers
 
to
 
candidate
 
records
 
that
 
have
 
met
 
all
 
certification
 
requirements
however
 
a
 
certificate
 
has
 
not
 
been
 
issued
 
more
 
than
 
90
 
working
 
days
 
after
 
release
 
of
 
results.
 
The
 
Department
 
of
 
Higher
 
Education
 
and
 
Training
 
has
 
been
 
plagued
 
by
 
the
 
TVET
 
and
 
CET
 
Colleges
certificates
 
backlog
 
dating
 
back
 
to
 
1992.
 
A
 
Certification
 
Task
 
Team
 
(CTT)
 
comprising
 
of
 
DHET,
 
Umalusi
and
 
SITA
 
representatives has
 
been
 
established
 
to
 
work
 
on
 
the
 
certification
 
backlog
 
reduction
 
and
elimination.
P
U
R
P
O
S
E
The
 
purpose
 
of
 
this
 
report
 
is
 
to
 
provide the
 
Minister
 
of
 
Higher
 
Education,
 
Science
 
and
 
Innovation
 
and
 
the
Portfolio
 
Committee on
 
Higher
 
Education
 
and
 
Training
 
and
 
Science
 
and
 
Technology
 
(PCHEST)
 
with
progress
 
made
 
by
 
the
 
Chief
 
Directorate:
 
National
 
Examinations
 
and
 
Assessment
 
(CD:
 
NEA),
 
State
Information
 
Technology
 
Agency
 
(SITA)
 
and
 
the
 
Council
 
for
 
Quality
 
Assurance
 
in
 
General
 
and
 
Further
Education
 
and
 
Training
 
(Umalusi).
 
The
 
report
 
will
 
further
 
highlight
 
intervention
 
strategies
 
that
 
are
 
in
 
place
to
 
reduce
 
the
 
backlog
 
of
 
certificates.
 
OVERVIEW
 
OF
 CERTIFICATION
 
BACKLOG
 
EFFECTS
 
The
 
certification
 
backlog
 
in
 
the
 
main,
 
was
 
largely
 
created
 
by
 
the
 
outdated
 
examination
 
Information
 
Technology
 
(IT)
 
system
 
which
 
cannot
 
adequately
 
condone
 
and
 
reconcile
 
candidates’
 
achievement
 
records
 
across
 
different
 
examinations
 
when
 
students
 
meet
 
qualification
 
requirements
 
over
 
multiple
 
examination
 
cycles.
 
Cont...OVERVIEW
 
OF
 
CERTIFICATION
 
BACKLOG
 
EFFECTS
 
Below
 
is
 
a
 
summary
 
of
 
the
 
four
 
qualifications
 
(i.e.
 
GETC:
 
ABET
 
Level 4,
 
NATED
 
(Business
 
and
 
Engineering
 
Studies
 
N1
 
-
 
N6)
and
 
NC
 
(V)
 
Level
 
2
 
-
 
4.
 
The
 
NC
 
(V)
 
certification
 
backlog
 
has
 
been
 
further
 
broken
 
down
 
into
 
the
 
two
 
taxonomies
 
(i.e.
 
NC
 
(V)
 
first
issue
 
and
 
NC
 
(V)
 
full
 
certificates.
 
Cont...OVERVIEW
 
OF
 
CERTIFICATION
 
BACKLOG
 
EFFECTS
 
T
h
e
 
f
i
r
s
t
-
i
s
s
u
e
 
c
e
r
t
i
f
i
c
a
t
e
s
 
a
r
e
 
c
o
n
c
e
p
t
u
a
l
i
s
e
d
 
a
s
 
c
e
r
t
i
f
i
c
a
t
e
s
 
w
h
e
r
e
b
y
 
a
 
c
a
n
d
i
d
a
t
e
 
h
a
s
 
m
e
t
p
a
r
t
 
o
r
 
f
u
l
l
 
q
u
a
l
i
f
i
c
a
t
i
o
n
 
c
e
r
t
i
f
i
c
a
t
i
o
n
 
r
e
q
u
i
r
e
m
e
n
t
s
 
i
n
 
o
n
e
 
e
x
a
m
i
n
a
t
i
o
n
 
c
y
c
l
e
 
i
n
c
l
u
d
i
n
g
 
s
u
b
j
e
c
t
s
t
a
t
e
m
e
n
t
s
.
 
W
h
e
r
e
a
s
,
 
t
h
e
 
f
u
l
l
 
c
e
r
t
i
f
i
c
a
t
e
s
 
a
r
e
 
w
h
e
r
e
b
y
 
a
 
c
a
n
d
i
d
a
t
e
 
h
a
s
 
m
e
t
 
a
l
l
 
q
u
a
l
i
f
i
c
a
t
i
o
n
c
e
r
t
i
f
i
c
a
t
i
o
n
 
r
e
q
u
i
r
e
m
e
n
t
s
 
(
p
a
s
s
e
d
 
a
l
l
 
t
h
e
 
r
e
q
u
i
r
e
d
 
s
e
v
e
n
 
(
7
)
 
s
u
b
j
e
c
t
s
)
 
o
v
e
r
 
m
u
l
t
i
p
l
e
e
x
a
m
i
n
a
t
i
o
n
 
c
y
c
l
e
s
.
The
 
above
 
infographic
 
presents
 
the
 
number
 
of
 
certificates
 
backlog
 
per
 
time
 
interval
 
and
qualifications.
 
The
 
above
 
infographic
 
also
 
shows
 
statistical
 
progress
 
made
 
on
 
the
 
certification
backlog
 
for
 
all
 
four
 
qualifications
 
for
 
the
 
period
 
18
 
February
 
to
 
03 January
 
2023.
The
 
graph
 
indication
 
that
 
two
 
programmes
 
have
 
achieved
 
100.00%
 
reduction
 
of 
outstanding
certificates
 
from
 
the initial
 
records
 
reported
 
on
 
the 18
 
February
 
2020:
 
GETC:
 
ABET
 
L4
(100.00%),
 
NATED
 
Business
 
Studies
 
(100.00%).
 
NATED
 
Engineering
 
Studies
 
(100.00%).
 
NC
(V)
 
First
 
Issues
 
(100.00%)
 
NC
 
(V)
 
Full
 
Certificates
 
(100.00%)
 
Cont...OVERVIEW
 
OF
 
CERTIFICATION
 
BACKLOG
 
EFFECTS
 
1.
G
E
T
C
:
 
A
B
E
T
 
L
e
v
e
l
 
4
 
As
 
at
 
03
 
January
 
2023,
 
the
 
outstanding
 
certification
 
backlog
 
has
 
been
 
reduced
 
to
 
a
 
100.00%
 
from
 
(65
890
 
records)
 
reported
 
on
 
the
 
18
 
February
 
2020
 
whereas
 
any
 
records
 
generated
 
during
 
the
 
period
 
where
added
 
to
 
the
 
list
 
and
 
the
 
two
 
percentage
 
reporting,
 
this
 
indicates
 
that
 
there
 
is
 
no
 
more
 
any
 
backlog
 
for
GETC:
 
ABET
 
Level 
4
5
.
2
.
B
u
s
i
n
e
s
s
 
S
t
u
d
i
e
s
As
 
at
 
03
 
January
 
2023,
 
the
 
outstanding
 
certification
 
backlog
 
has
 
been
 
reduced to
 
a
 
100.00%
 
from
 
(29
473
 
records)
 
reported
 
on
 
the
 
18
 
February 2020,
 
this
 
indicates
 
that
 
there
 
is
 
no
 
more
 
any
 
backlog
 
for
NATED
 
Business
 
Studies.
5
.
3
.
 
E
n
g
i
n
e
e
r
i
n
g
 
S
t
u
d
i
e
s
A
s
 
a
t
 
0
3
 
J
a
n
u
a
r
y
 
2
0
2
3
,
 
4
 
r
e
c
o
r
d
s
 
f
o
r
 
E
n
g
i
n
e
e
r
i
n
g
 
S
t
u
d
i
e
s
 
N
1
 
t
o
 
N
6
 
e
x
a
m
i
n
a
t
i
o
n
s
 
b
e
t
w
e
e
n
 
t
h
e
 
p
e
r
i
o
d
s
N
o
v
e
m
b
e
r
 
1
9
9
2
 
t
o
 
A
u
g
u
s
t
 
2
0
1
9
 
r
e
m
a
i
n
e
d
 
o
u
t
s
t
a
n
d
i
n
g
.
 
T
h
i
s
 
f
i
g
u
r
e
 
r
e
p
r
e
s
e
n
t
s
 
a
 
d
e
c
r
e
a
s
e
 
o
f
 
2
1
 
6
2
8
w
h
i
c
h
 
t
r
a
n
s
l
a
t
e
s
 
t
o
 
1
0
0
%
 
f
r
o
m
 
t
h
e
 
f
i
g
u
r
e
 
o
f
 
2
1
 
6
2
8
 
r
e
p
o
r
t
e
d
 
o
n
 
1
8
 
F
e
b
r
u
a
r
y
 
2
0
2
0
.
 
Cont...OVERVIEW
 
OF
 
CERTIFICATION
 
BACKLOG
 
EFFECTS
 
5
5
.
4
.
N
C
 
(
V
)
 
F
i
r
s
t
 
I
s
s
u
e
As
 
at
 
03
 
January
 
2023,
 
the
 
outstanding
 
certification
 
backlog
 
has
 
been
 
reduced
 
to
 
a
100.00%
 
from
 
(410
 
records)
 
reported
 
on
 
the
 
18
 
February
 
2020,
 
this
 
indicates
 
that
there
 
is
 
no
 
more
 
any
 
backlog
 
for
 
NC
 
(V)
 
First
 
Issues.
5
.
5
.
N
C
 
(
V
)
 
F
u
l
l
 
C
e
r
t
i
f
i
c
a
t
e
As
 
at
 
03
 
January
 
2023,
 
the
 
outstanding
 
certification
 
backlog
 
has
 
been
 
reduced
 
to
 
a
100.00%
 
from
 
(7
 
866
 
records)
 
reported
 
on
 
the
 
18
 
February
 
2020,
 
this
 
indicates
 
that
there
 
is
 
no
 
more
 
any
 
backlog
 
for
 
NC
 
(V)
 
Full
 
Certificate.
 
O
V
E
R
A
L
L
 
P
R
O
G
R
E
S
S
 
O
N
 
G
E
T
C
:
 
A
B
E
T
 
L
E
V
E
L
 
4
,
 
N
C
 
(
V
)
 
A
N
D
N
A
T
E
D
 
C
E
R
T
I
F
I
C
A
T
I
O
N
 
The
 
following
 
progress
 
was
 
made
 
during
 
the
 
18
 
February
 
2020
 
to
 
03
 
January
 
2023
reporting
 
period:
T
h
e
 
D
e
p
a
r
t
m
e
n
t
,
 
S
I
T
A
 
a
n
d
 
U
m
a
l
u
s
i
 
h
a
v
e
 
p
r
o
c
e
s
s
e
d
 
1
2
5
 
2
7
7
 
f
r
o
m
 
1
2
5
 
2
7
7
r
e
c
o
r
d
s
 
w
h
i
c
h
 
t
r
a
n
s
l
a
t
e
s
 
t
o
 
1
0
0
.
0
0
%
 
f
r
o
m
 
t
h
e
 
p
e
r
i
o
d
 
1
8
 
F
e
b
r
u
a
r
y
 
2
0
2
0
 
t
o
 
0
3
January
 
2023.
There
 
are
 
no
 
outstanding
 
records
 
as
 
of
 
baseline,
 
therefore
 
no
 
records
 
could
 
be
 
processed
 
since
 
03
 
January
 
2023,
 
by
 
both
 
DHET
 
and Umalusi
 
are
 
shared
 
with
 
the
 
SITA
 
team
 
on
 
a
 
bi-
weekly
 
basis
 
for
 
enhancement
 
of
 
the
 
IT
 
system
 
and
 
further
 
processing.
 
A
 
list
 
of
 
the
 
errors
 
is
 
shared
 
between
 
all
 
role-
players
 
for
 
direct
 
intervention;
 
these
 
records
 
will
 
be
 
processed
 
and
 
ultimately
 
be
 
cleared
 
P
r
o
c
e
s
s
 
S
t
r
e
a
m
l
i
n
i
n
g
 
The
 
e-
query
 
system
 
is
 
a
 24-
hour
 
electronic
 
service
 
that
 
is
 
aimed
 
at
 
assisting
 
all
 
parties
 
in
 
the
 
certification
 
value
 
chain
 
to
 
track
queries
 
relating
 
to
 
outstanding
 
examination
 
results
 
and
 
issuing
 
of
 
certificates
 
and
 
diplomas.
 
Furthermore,
 
it
 
seeks
 
to
 
open
 
a
direct,
 
interactive
 
engagement
 
between
 
DHET
 
and
 
colleges
 
as
 
well
 
as
 
strengthening
 
communication
 
between
 
college
management
 
and
 
candidates.
The
 
e-
Query
 
system
 
was
 
being
 
used
 
by
 
candidates
 
more
 
extensively
 
during
 
the
 
Covid-19
 
nationwide
 
lock
 
down.
 
The
 
DHET
examinations
 
monitors
 
promotes
 
the
 
use
 
during
 
monitoring
 
of 
examinations.
 
The
 
PCHEST
 
and
 
Umalusi
 
are
 
also
 
requested
 
to
assist
 
with
 
advocacy
 
for
 
more
 
candidates
 
to
 
use
 
the
 
system.
 
Working
 
on
 
the
 
model
 
to
 
track
 
and
 
attend
 
to
 
all
 
outstanding
 
certificates
 
on
 
a
 
bi-weekly
 
basis
 
as
 
part of
 
the
 
certification
 
task
 
team
activity
 
with
 
a
 
view
 
of
 
replicating
 
the
 
same
 
to
 
every
 
TVET
 
College.
C
O
N
C
L
U
S
I
O
N
The
 
Department
 
and
 
the
 
other
 
critical
 
stakeholders
 
line
 
Umalusi
 
and
 
SITA
 
has
 
registered
 
significant
 
strides
 
in
 
reducing
 
the
certification
 
backlog/historical
 
records
 
despite
 
the
 
challenge
 
posed
 
by
 
the
 
examination
 
IT
 
system
 
batch
 
certification
 
functionality
inconsistency
 
that
 
forces
 
the
 
team
 
to
 
continue
 
processing
 
some
 
documents
 
manually
 
and
 
updating
 
the
 
system
 
afterwards.
 
C
h
a
l
l
e
n
g
e
s
 
a
n
d
 
M
i
t
i
g
a
t
i
o
n
s
 
N
S
F
A
S
 
a
n
d
 
f
i
n
a
n
c
i
a
l
 
c
h
a
l
l
e
n
g
e
s
Because
 
of
 
outstanding
 
debt
 
and
 
NSFAS
 
payments
 
not
 
made,
 
or
 
applications
 
not
 
concluded,
 
there
were
 
challenges
 
such
 
as
 
financial
 
constraints/
 
outstanding
 
debt
 
that
 
hinder
 
registration
 
of
 
returning
students.
 
O
t
h
e
r
In
 
some
 
instances,
 
textbooks
 
were
 
not
 
procured,
 
which
 
colleges
 
were
 
instructed
 
to
 
attend
 
to
 
urgently.
 
S
p
o
r
a
d
i
c
 
s
t
r
i
k
e
 
a
c
t
i
o
n
 
o
c
c
u
r
r
e
d
 
m
a
i
n
l
y
 
b
e
c
a
u
s
e
 
o
f
 
N
S
F
A
S
 
m
a
t
t
e
r
s
.
 
I
n
 
t
h
e
 
m
a
i
n
 
t
h
i
s
 
i
s
 
r
e
l
a
t
e
d
 
t
o
 
t
h
e
p
i
l
o
t
 
p
r
o
j
e
c
t
 
o
n
 
s
t
u
d
e
n
t
 
a
c
c
o
m
m
o
d
a
t
i
o
n
 
i
m
p
l
e
m
e
n
t
e
d
 
b
y
 
N
S
F
A
S
.
 
T
h
e
 
D
e
p
a
r
t
m
e
n
t
 
i
s
 
a
c
t
i
v
e
l
y
 
e
n
g
a
g
e
d
w
i
t
h
 
N
S
F
A
S
 
o
n
 
t
h
i
s
 
m
a
t
t
e
r
.
 
C
h
a
l
l
e
n
g
e
s
 
a
n
d
 
M
i
t
i
g
a
t
i
o
n
s
 
R
e
-
a
d
m
i
s
s
i
o
n
 
o
f
 
r
e
t
u
r
n
i
n
g
 
s
t
u
d
e
n
t
s
This
 
sub-
process
 
has
 
not
 
been
 
implemented
 
and
 
opens
 
the
 
door
 
to
 
queues
 
and
 
pressure
 
during
 
the
start
 
of
 
the
 
academic
 
year.
  
Some
 
of
 
the
 
reasons
 
cited
 
is
 
the
 
outstanding
 
debt
 
of
 
these
 
students.
Special
 
payment
 
arrangements
 
are
 
required.
 
Whilst
 
every
 
effort
 
is
 
made
 
to
 
mitigate
 
the
 
long
 
queues
the
  
reality
  
is
  
that
  
students
  
in
  
TVET
  
colleges
  
come
  
from
  
difficult
  
socio-
economic
  
conditions.
  
In
essence,
 
despite
 
the
 
queues,
 
the
 
college
 
is
 
able
 
to
 
work
 
directly
 
with
 
students
 
to
 
assist
 
them
 
to
continue
 
with
 
their
 
studies,
 
wherever
 possible
T
e
c
h
n
i
c
a
l
 
c
h
a
l
l
e
n
g
e
s
 
i
n
 
b
u
s
i
n
e
s
s
 
s
y
s
t
e
m
 
m
o
d
u
l
e
s
 
 
t
o
 
d
i
g
i
t
a
l
i
s
e
 
a
n
d
/
 
o
r
 
a
u
t
o
m
a
t
e
 
a
p
p
l
i
c
a
t
i
o
n
 
a
n
d
registration
 
processes.
 
 
M
i
t
i
g
a
t
i
o
n
:
 
E
n
g
a
g
e
m
e
n
t
 
s
e
c
t
o
r
-
w
i
d
e
 
a
n
d
 
w
i
t
h
 
t
h
e
 
s
y
s
t
e
m
 
s
e
r
v
i
c
e
 
p
r
o
v
i
d
e
r
s
.
 
P
O
R
T
F
O
L
I
O
 
C
O
M
M
I
T
T
E
E
 
C
o
m
m
u
n
i
t
y
 
C
o
l
l
e
g
e
s
:
 
2
0
2
4
 
R
e
g
i
s
t
r
a
t
i
o
n
,
E
n
r
o
l
m
e
n
t
s
 
&
 
C
o
m
m
e
n
c
e
m
e
n
t
 
o
f
 
2
0
2
4
A
c
a
d
e
m
i
c
 
Y
e
a
r
 
2
8
 
F
e
b
r
u
a
r
y
 
2
0
2
4
T
h
e
m
b
i
s
a
 
F
u
t
s
h
a
n
e
 
16
 
A
P
P
L
I
C
A
T
I
O
N
S
 
A
N
D
 
R
E
G
I
S
T
R
A
T
I
O
N
 
C
o
m
m
u
n
i
t
y
 
C
o
l
l
e
g
e
s
 
o
p
e
n
e
d
 
o
n
 
1
8
 
J
a
n
u
a
r
y
 
2
0
2
4
 
f
o
r
 
b
o
t
h
 
i
n
l
a
n
d
 
a
n
d
 
c
o
a
s
t
a
l
 
c
o
l
l
e
g
e
s
.
Monitoring
 
and
 
support
 
of
 
colleges
 
state
 
of
 
readiness
 
commenced
 
at
 
the
 
beginning
 
of
 
the
 
2024
academic
 
year
 
and
 
will
 
continue
 
until
 
the
 
end
 
of
 
March
 
2024.
To
 
date
 
there
 
is
 
stability
 
in
 
the
 
sector,
 
in
 
relation
 
to
 
applications,
 
registrations
 
and
 
commencement
 
of
the
 
2024
 
classes.
The
 
current
 
student
 
enrolment
 
data
 
system
 
works
 
retrospectively.
 
Colleges
 
completed
 
the
 
2022
capturing
 
of
 
student
 
enrolments
 
and
 
will
 
start
 
capturing
 
the
 
2023
 
enrolments.
However, 
manual
 
collation
 
of
 
the
 
2024
 
student
 
enrolments
 
will
 
be
 
completed
 
by
 
the
 
end
 
of
 
March
 
2024.
 
S
T
U
D
E
N
T
 
E
N
R
O
L
M
E
N
T
S
 
Colleges
 
are
 
continuously
 
trained
 
on
 
capturing
 
of
 
student
 
enrolments
 
through
 
the
 
Data
 
Management
 
Forum
 
Meetings.
In
  
October
  
2023
  
the
  
CET
  
Branch
  
updated
  
and
  
shared
  
the
  
Standard
Operating
 
Procedures
 
for
 
Verification
 
of
 
Student
 
Enrolments
 
was
 
shared
with
 
Colleges.
Colleges
 
are
 
trained
 
to
 
capture
 
student
 
enrolments
 
at
 
the
 
beginning
 
of
 
the
year
 
in
 
a
 
manner
 
that
 
they
 
are
 
compliant
 
with
 
the
 
SoP
 
and
 
the
 
Auditor-
General
 
requirements.
Portfolio
 
Committee
 
visited
 
Eastern
 
Cape
 
Community
 
College
 
Makanaskop
CLC.
CET
 
Branch
 
and
 
Regional
 
offices
 
conducting
 
Monitoring
 
and
 
Support
 
visits
from
 
January
 
to
 
March
 
2024.
 
C
O
M
M
U
N
I
T
Y
 
C
O
L
L
E
G
E
S
 
-
 
E
N
R
O
L
M
E
N
T
S
 
As
 
the
 
literacy levels
increase,
 
enrolment
 
in
formal
 
programmes
 
are
expected
 
to
 
decrease.
Occupational,
 
skills
 
and
Non-
formal
 
prgrammes
are
 
expected
 
to
 
increase;
Dependent
 
on
 
funding.
 
C
O
M
M
U
N
I
T
Y
 
C
O
L
L
E
G
E
S
 
 
R
E
A
D
I
N
E
S
S
 
A
S
S
E
S
S
M
E
N
T
 
C
O
N
C
L
U
S
I
O
N
 
First
 
quarter
 
of
 
2024
 
academic
 
year
 
focused
 
on
 
system
 
readiness
 
for teaching
 
and
 
learning.
Implementation
 
of
 
a
 
New
 
Funding
 
Model
 
for
 
equitable
 
funding
 
of Community
 
Colleges.
Strategic
 
Coordination
 
Meeting
 
with
 
all
 
College
 
Council
 
Chairpersons
 
and
 
Management
 
held
 
on
 
23
February
 
2024;
 
in
 
preparation
 
of
 
the
 
2024
 
academic
 
year.
Workshop
 
(with
 
DVV
 
German
 
NGO)on
 
implementation
 
of
 
non-
formal
 
programmes
 
scheduled
 
for
29
 
February
 
2024.
National
 
and
 
Provincial/Regional
 
Exams
 
Lekgotlas
 
to
 
be
 
convened
 
to
 
resolve
 
exams
 
challenges.
Need
 
to
 
enhance
 
advocacy
 
of
 
Community
 
Colleges.
Colleges
 
with
 
outstanding
 LTSM
 
are finalising
 
procurement
 
and
 
delivery
 
processes.
Community
 
Colleges
 
Infrastructure
 
Programme
 
second
 
year
 
continuation/implementation
 
crucial.
Consideration
 
of
 
public
 
works/other
 
government
 
infrastructure
 
for
 
repurposing
 
for
 
Community
Colleges.
 
U
n
i
v
e
r
s
i
t
y
 
E
d
u
c
a
t
i
o
n
 
B
r
a
n
c
h
S
t
a
t
e
 
o
f
 
R
e
a
d
i
n
e
s
s
 
f
o
r
 
t
h
e
 
2
0
2
4
a
c
a
d
e
m
i
c
 
y
e
a
r
 
2
 
T
A
B
L
E
 
O
F
 
C
O
N
T
E
N
T
S
 
3
 
1.
Update
 
on
 
start
 
of
 
2024
 
academic
 
year
2.
CACH
 
System
3.
Update
 
NSFAS
4.
Mitigation
 
In
 
the
 
past
 
two
 
weeks
 
the
 
Branch
 
undertook
 
visits
 
to
 
universities
 
to
 
ensure
 
effective
 
monitoring
 
of
 
higher
 
education
 
institutions
 
in
 
relation
 
to
 
their
 
preparedness
 
for
 
the
 
registration
 
and
 
start
 
of
 
the
 
academic
 
year,
 
and
 
identify
 
challenges
 
on
 
the
 
ground
 
and
 
ensuring
 
that
 
these
 
receive
 
attention.
The
 
visits
 
were
 
preceded
 
by
 
a
 
meeting
 
with
 
Registrars
 
to
 
establish
 
the
 
readiness
 
of
 
universities
 
to
start
 
2024
 
academic
 
year.
Prior
 
to
 
the
 
visits
 
the
 
Department
 
developed
 
a
 
monitoring
 
tool
 
to
 
source
 
information
 
on
 
registration
related
 
matters(
 
applications
 
received,
 
available
 
spaces
 
for
 
FTENs,
 
registration
 
dates
 
including
extensions,
  
NSFAS
  
related
 
matters(
 
confirmation
 
of
 
funding
 
lists,
 
exchange
 
of
 
registration
 
data,
disbursement
  
of
  
allowances)
   
accommodation
  
(
  
universities
  
on
  
NSFAS
  
pilot)
  
allocation
  
of
accommodation,
 
provision
 
of
 
interim/transitional
 
accommodation.
The
 
commencement
 
of
 
the
 
monitoring
 
exercise
 
was
 
aligned to
 
the
 
oversight
 
visits
 
of
 
the
 
Portfolio
Committee
 
(PC)
 
on
 
Higher
 
Education
 
Science
 
and
 
Innovation
 
to
 
the
 
universities
 
in
 
the
 
Eastern
Cape.
 
The
 
Department
 
has
 
since
 
visit
 
universities
 
in
 
KZN,
 
Limpopo,
 
and
 
Western
 
Cape.
 
Update
 
start
 
of
 
the
 
2024
 
academic
 
year
 
4
 
Academic
 
Year
 
Calendar
 
(planned)
 
5
 
6
 
Academic
 
Year
 
Calendar
 
(planned)
 
(2)
 
The
 
majority
 
of
 
institutions
 
have
 
adopted
 
online
 
registration
 
processes,
 
and
 
made
 
allowance
 
for
 
face-
to
 
face
advisory
 
services
 
where 
necessary.
 
This
 
seems
 
to
 
be
 
working
 
relatively
 
well.
 
SRCs
 
participate
 
in
 
the
 
Task
 
Teams/
 
committees
 
established
 
to
 
deal
 
with
 
registration
 
related
 
matters.
 
However
there
 
are
 
universities
 
where
 
stakeholder
 
engagement
 
needs
 
to
 
be
 
strengthen
 
to
 
ensure
 
meaningful
 
participation
by
 
all
 
stakeholders
 
(
 
for
 
example
 
WSU,
 
RU).
 
The
 
advice
 
from
 
the
 
PC
 
to
 
conduct
 
a
 
summit
 
is
 
appreciated
 
and
 
will
be
 
considered
 
for
 
implementation
 
mid
 
year.
 
The
 
department
 
is
 
working
 
on
 
conducting
 
regional
 
engagements
 
with
universities
 
stakeholders.
More
 
work
 
needs
 
to
 
be
 
done
 
on
 
the
 
accommodation
 
pilot.
 
The
 
Department
 
has
 
engaged
 
NSFAS
 
on
 
this
 
matter,
and
 
supports
 
exemption
 
of
 
universities
 
in
 
the
 
short
 
term
 
where
 
NSFAS
 
options
 
have
 
not
 
provided
 
sufficient
 
beds.
Long
 
term
 
solution
 
will
 
require
 
universities
 
building
 
more
 
beds
 
ideally
 
within
 
university
 
campus.
There
 
continues
 
to
 
be
 
growing
 
demand
 
for
 
university
 
places
 
across
 
the
 
sector,
 
as
 
more
 
students
 
become
 
eligible.
 
Limited
 
places
 
and
 
difficulties
 
finalising
 
admissions
 
(for
 
a
 
variety
 
of
 
reasons)
 
cause
 
huge
 
anxiety
 
for
 
prospective
 
students
 
and
 
their
 
families
 
and
 
put
 
pressure
 
on
 
institutions.
  
Universities
 
are
 
encouraged
 
to
 
use
 
CACH.
 
Applicants
 
that have approached
 
the
 
Department
 
for
 
assistance
 
are
 
placed
 
on 
CACH.
 
7
 
Other
 
matters
 
relate
 
to
 
students
 
with
 
debt,
 
especially
 
self-funded
 
students
 
who
 
still
 
have
 
to
 
settle
 
their
 
accounts
at
 
the
 
majority
 
of
 
institutions
 
before
 
being
 
allowed
 
to
 
register.
 
Universities
 
shared
 
(with
 
the
 
Departmental
officials)
 
Council
 
approved
 
concessions
 
implemented
 
to
 
ensure
 
some
 
students
 
are 
assisted.
Provision
 
of
 
transitional
 
or
 
interim
 
accommodation.
 
CPUT
 
and
 
SU
 
had
 
challenges
 
in
 
this
 
regard.
 
A
 
meeting
 
was
held
 
with
 
the
 
management,
 
SRCs
 
of
 
the
 
two
 
institutions
 
and
 
NSFAS.
The
 
late
 
release
 
of
 
NSC results
 
had
 
a significant
 
impact
 
on
 
the
 
start
 
of
 
the
 
academic
 
year
 
for all
 
institutions
 
and
 
requires
 
urgent
 
engagement
 
with
 
the
 
DBE
 
and
 
Umalusi
 
to
 
see
 
if
 
an
 
earlier
 
release
 
will
 
be
 
possible
 
going
 
forward.
 
All
 
institutions
 
had
 
to
 
adapt
 
their
 
admissions
 
processes
 
to
 
ensure
 
that
 
the
 
start
 
of
 
the
 
academic
 
year
 
accommodates
 
late
 
release
 
of
 results.
The
 
Department
 
requested
 
and
 
received
 
information
 
on extension
 
of registration
 
to
 
establish
 
whether
 
universities
 
have
 
made
 
means
 
to
 
accommodate
 
students
 
that
 
could
 
not
 
register
 
due
 
to
 
a
 
number
 
of
 
challenges
 
and
 
which
 
programmes
 
still
 
have
 
spaces
 
for
 
FTENs.
The
 
universities
 
reported
 
that
 
they
 
have
 
arranged
 
orientation
 
for FTENs
 
and
 
catch
 
up
 
plans
 
are
 
in
 
place
 
to
ensure
 
that
 
these
 
students
 
are
 
not
 
disadvantaged
 
in
 
the
 
start
 
of
 
the
 
academic
 
year.
 
8
 
NSFAS
 
MATTERS
 
The
 
most
 
areas
 
requiring
 
attention
 
that
 
relate
 
to
 
NSFAS
 
are:
 
Accommodation
 
pilot
 
(
 
accreditation
 
of
 
places
 
that
 
are
 
none-
compliant
 
with
 
DHET
 
standards,
 
high
 
input
 
cost,
 
inadequate
consultation
 
with
 
universities
 
and
 
landlords
 
,
 
tension
 
created
 
between
 
students,
 landlords
 
and
 
universities;
Late
 
confirmation
 
of
 
NSFAS
 
funding
 
both
 
for
 
continuing
 
and
 
first-
time
 
entering
 
students,
 
making
 
it
 
difficult
 
for
 
students
 to
conclude
 
registration
 
and
 
receive
 
accommodation
 
allocations
 
in
 
time
 
during
 
orientation
 
and
 
start
 
of
 
classes;
 
poor
turnaround
 
time
 
in
 
responding
 
to
 
enquires;
Slow
 
exchange
 
of
 
data
 
between
 
institutions
 
and
 
NSFAS;
 
delayed
 
payment
 
of
 
meal
 
allowances,
 
including
 
2023
 
outstanding
allowances.
Accommodation
 
cap
 
remains
 
a
 
challenge
Payment
 
of
 
allowances
 
by
 
direct
 
service
 
providers.
 
9
 
SOLUTION
 
:
 
NSFAS
 
MATTERS
 
10
 
Intervention
 
NSFAS
 
was
 
invited
 
to
 
be
 
part
 
of
 
oversite
 
meetings
 
to
 
address
 
specific
 
matters
 
that
 
relate
 
to
 
specific
 
institutions.
In
 
some
 
universities
 
NSFAS
 
officials
 
were
 
part
 
of
 
the
 
meetings,
 
where
 
they
 
were
 
not
 
could
 
not
 
attend,
 
follow
 
up
meetings
 
were
 
arranged
 
for
 
example
 
at
 
the
 
university
 
of
 
Limpopo.
There
 
have
 
been
 
engagements
 between
 
the
 
Department,
 
NSFAS
 
(
 
management
 
and
 
Board)
 
and
 
USAF
 
to
 
amongst
others,
 
address
 
the
 
above
 
concerns
 
and
 
ensure
 
that
 
allowances
 
are
 
paid
 
to
 
funded
 
students
 
by
 
the
 
end
 
of
February
 
2024.
NSFAS
 
board
 
has
 
decided
 
that
 
all
 
payment
 
allowances
 
will
 
be
 
undertaken
 by
 
universities
 
at
 
the
 
end
 
of
 
February
2024.
At
 
a
 
USAF
 
meeting
 
held
 
on
 
23
 
February
 
,
 
the
 
Department
 
proposed
 
a
 
workshops
 
with
 
all
 
the
 
IT/Computer
 
science
departments
 
to
 
address
 
the
 
issues
 
of
 
systems
 
integration
 
in
 
an
 
attempt
 
to
 
resolve
 
delays
 
in
 
data
 
transfers.
Follow-
up
 
meetings
 
with
 
all
 
Registrars
 
to
 
establish which
 
issues
 
are
 
still
 
outstanding.
Applications
 
opened
 
on
 
22
 
November
 
2023
 
and
 
would
 
have closed
 
on
 
31Jnuary
 
2024
 
but
 
was
 
extended.
 
WAR
 
ROOM
 
REPORT
 
11
 
WAR
 
ROOM
 
REPORT
 
12
 
WAR
 
ROOM
 
REPORT
 
13
 
WAR
 
ROOM
 
REPORT
 
14
 
Added
 
system
 
requirements:
All
 
2024
 
NSFAS
 
applicants
 
are
 
requested
 
to
 
submit
 
a
 
consent
 
form
 
in
 
order
 
to
 
verify
 
relevant
information
 
from
 
third
 
parties.
NSFAS
 
will
 
be
 
introducing
 
biometric
 
authentication
 
to
 
detect
 
fraudulent
 
applications.
 
This
 
will
 
also
 
be
used
 
on
 
receipt
 
of
 
registrations
 
by
 
asking
 
students
 
to confirm
 
their
 
institution
 
of
 
study,
The
 
Credit
 
Bureau
 
assisted
 
with
 
the
 
balance
 
of
 
verifications
 
where
 
SARS
 
was
 
not
 
able
 
to
 
assist.
Additional
 
R12
 
Billion
 
approved
 
for
 
NSFAS
T
o
t
a
l
 
f
u
n
d
e
d
 
s
t
u
d
e
n
t
s
:
 
University
 
students
 
funded
 
in
 
2024:
 
844
 
638
TVET
 
students:
 
295
 
218
 
15
 
CACH
 
SYSTEM
 
:
 
DIGITALISED
 
APPLICATION
 
16
 
1.
Designed
 
to
 
provide
 
a
 
free
 
service
 
to
 
unsuccessful
 
applicants
 
at
 
a
 
particular
 
institution
by
 
immediately
 
moving
 
them
 
to
 
the
 
next
 
opportunity
 
within
 
the
 
PSET
 
Sector.
2.
Signing
 
up
 
on
 
CACH
 
does
 
not
 
mean
 
a
 
learner
 
has
 
applied,
 
however
 
their
 
information
 
is
 
made
 
available
 
to
 
institutions
 
who
 
still
 
have
 
places
 
of
 
study
 
for
 
consideration
 
to
 
make
 
an
 
offer
 
to
 
study
3.
Designed
 
to
 
minimise
 
the
 
number
 
of
 
walk-
ins
 
at PSET
 
institutions
 
thus
 
eliminating
 the
 
potential
 
problems
 
experienced
 
in
 
2012
 
in
 
which
 
a
 
parent
 
died
 
due
 
to
 
a
 
stampede
4.
From
 
2013
 
until
 
the
 
end
 
of
 
April
 
2021,
 
CACH
 
has
 
been
 
assisting
 
all
 
Grade
 
12
 
learners
 
by
 
running
 
an
 
inbound
 
Call
 
Centre
 
which
 
eventually
 
became
 
an
 
outbound
 
Call
 
Centre
 
service
 
(making
 
outgoing
 
calls)
 
triggered
 
by
 
”Please
 
call
 
me”
 
requests
 
submitted
 
through
 
cell
 
phone
 
and
 
the
 
signup
 
on
 
CACH
 
website
 
C
A
S
 
P
R
O
J
E
C
T
 
2
0
2
4
 
R
E
A
D
I
N
E
S
S
 
and
 
will
 
Letters
 
to
 
Registrars
 
were
 
sent
 
by
 
08
 
December
 
2023.
The
 
CACH
 
social
 
media
 
campaign
 
commenced
 
on
 
15
 
January
 
2024
continue
 
until
 
31
 
March
 
2024.
 
Access
 
credentials
 
for
 
institutions to
 
the
 
CACH
 
system
 
were
 
sent
 
to
 
institutions
 
by
the
 
19
 
January
 
2024.
The
 
CACH
 
signup
 
service
 
will
 
be
 
made
 
available
 
for
 
learners
 
to
 
sign
 
up
 
from
 
26
 
January
 
2024
 
(i.e.
 
7
 
days
 
after
 
the
 
release
 
of
 
the
 
grade
 
12
 
results)
 
until
 
31
 
March
 
2024.
Institutions
 
will access
 
CACH
 
system
 
from
 
30
 
January
 
2024
 
until
 
30
 
October
 
2024.
SMU,
 
TUT,
 
UL,
 
VUT
 
and
 
UWC
 
are
 
receiving
 
applications
 
from
 
CAS
 
in
 
the
 
current
 
phase
  
of
  
the
  
pilot
  
implementation
  
,
  
and
  
UJ,
  
RU,
  
SPU
  
and
  
UMP
  
will
  
be
 
incorporated
 
in
 
the
 
next
 
phase.
 
17
 
C
A
S
 
P
R
O
J
E
C
T
 
2
0
2
4
 
R
E
A
D
I
N
E
S
S
 
18
 
Seventeen
 
17
 
pilot
 
Universities
 
 
baring
 
UNISA,
 
UMP
 
and
 
Univen
Sixteen
 
pilot
 
TVET
 
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The report discusses the TVET Branch's institutional monitoring of student enrollment, implementation of the SOP on enrollment, and applications and admissions of new students for the 2024 intake. It also addresses the certification backlog issues faced by TVET and CET colleges, highlighting the efforts to reduce and eliminate the backlog through a Certification Task Team. The report aims to provide progress updates to the Minister of Higher Education and relevant committees.


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  1. TVET Registrations Date: 28 February 2024

  2. Institutional Monitoring of Student Enrolment Over the last three years the TVET Branch has undertaken monitoring of the enrolment process, in all 50 colleges, at selected campuses, involving middle and senior managers at head office as well as regional offices. Oversight focuses on the readiness for the implementation of the SOP on enrolment and general readiness for the 2024 academic year. Oversight is aligned to the MATURITY MODEL that evaluates colleges against criteria to determine their functionality and efficiency. Implementation of the SOP on enrolment aims to standardise the enrolment practices and procedures across 50 colleges and campuses. It further aims to improve the quality of services provided to students during enrolment. Colleges are required to incrementally move towards an online applications and registration processes. However, it is accepted that the manual process is still in place for walk-ins , given that many students face challenges with doing online applications, especially in remote locations. The state of readiness of colleges to start classes at the beginning of the year is also evaluated against the tool.

  3. SOP on Enrolment The SOP has 6 sub-processes i.e. 1. Enquiries management and advocacy/ marketing 2. Provision of career advisory services and placement testing 3. Applications 4. Selection and admission in the previous academic year (provisional) of new and returning students 5. Registration and confirmation thereof 6. Enrolment management and reporting. In this process the readiness for the academic year is assessed.

  4. Applications and admissions of NEW students for the 2024 enrolment intake The total complete applications by NEW students received for the 2024 enrolment intake was 2 498 078. Received an increased bulk of its applications in January 2024 (827 535 complete applications). Number of new students admitted in 2023 for the 2024 academic year was 55 019. If the bulk of the applications are processed and new students admitted, the pressure on the beginning of the academic year is reduced, and results in efficient and effective management of the enrolment plan and registration processes. This reflective of Maturity Level 2 of the Maturity Model.

  5. 2024 Registrations

  6. The certification backlog INTRODUCTION The certification backlog refers to candidate records that have met all certification requirements however a certificate has not been issued more than 90 working days after release of results. The Department of Higher Education and Training has been plagued by the TVET and CET Colleges certificates backlog dating back to 1992. A Certification Task Team (CTT) comprising of DHET, Umalusi and SITA representatives has been established to work on the certification backlog reduction and elimination. PURPOSE The purpose of this report is to provide the Minister of Higher Education, Science and Innovation and the Portfolio Committee on Higher Education and Training and Science and Technology (PCHEST) with progress made by the Chief Directorate: National Examinations and Assessment (CD: NEA), State Information Technology Agency (SITA) and the Council for Quality Assurance in General and Further Education and Training (Umalusi). The report will further highlight intervention strategies that are in place to reduce the backlog of certificates.

  7. OVERVIEW OF CERTIFICATION BACKLOG EFFECTS The certification backlog in the main, was largely created by the outdated examination Information Technology (IT) system which cannot adequately condone and reconcile candidates achievement records across different examinations when students meet qualification requirements over multiple examination cycles.

  8. Cont...OVERVIEW OF CERTIFICATION BACKLOG EFFECTS Below is a summary of the four qualifications (i.e. GETC: ABET Level 4, NATED (Business and Engineering Studies N1 - N6) and NC (V) Level 2 - 4. The NC (V) certification backlog has been further broken down into the two taxonomies (i.e. NC (V) first issue and NC (V) full certificates. Diff from Outstanding % Reduction 18-Feb- 03 Jan % Qualification Previous from based on 20 2023 Reduction Report baseline the baseline GETC:ABET 65 890 - 100.00% - - 100,00% L4 Business 29 473 - 100.00% - - 100,00% Studies Engineering 21 638 4 100.00% - - 100.00% Studies NC(V) First 410 - 100.00% - - 100,00% Issues NC(V) Full 7 866 - 100.00% - - 100,00% Certificates Total 125 277 4 100.00% - - 100.00%

  9. Cont...OVERVIEW OF CERTIFICATION BACKLOG EFFECTS The first-issue certificates are conceptualised as certificates whereby a candidate has met part or full qualification certification requirements in one examination cycle including subject statements. Whereas, the full certificates are whereby a candidate has met all qualification certification requirements (passed all the required seven (7) subjects) over multiple examination cycles. The above infographic presents the number of certificates backlog per time interval and qualifications. The above infographic also shows statistical progress made on the certification backlog for all four qualifications for the period 18 February to 03 January 2023. The graph indication that two programmes have achieved 100.00% reduction of outstanding certificates from the initial records reported on the 18 February 2020: GETC: ABET L4 (100.00%), NATED Business Studies (100.00%). NATED Engineering Studies (100.00%). NC (V) First Issues (100.00%) NC (V) Full Certificates (100.00%)

  10. Cont...OVERVIEW OF CERTIFICATION BACKLOG EFFECTS 1. GETC: ABET Level 4 As at 03 January 2023, the outstanding certification backlog has been reduced to a 100.00% from (65 890 records) reported on the 18 February 2020 whereas any records generated during the period where added to the list and the two percentage reporting, this indicates that there is no more any backlog for GETC: ABET Level 4 5.2.Business Studies As at 03 January 2023, the outstanding certification backlog has been reduced to a 100.00% from (29 473 records) reported on the 18 February 2020, this indicates that there is no more any backlog for NATED Business Studies. 5.3. Engineering Studies As at 03 January 2023, 4 records for Engineering Studies N1 to N6 examinations between the periods November 1992 to August 2019 remained outstanding. This figure represents a decrease of 21 628 which translates to 100% from the figure of 21 628 reported on 18 February 2020.

  11. Cont...OVERVIEW OF CERTIFICATION BACKLOG EFFECTS 55.4. NC (V) First Issue As at 03 January 2023, the outstanding certification backlog has been reduced to a 100.00% from (410 records) reported on the 18 February 2020, this indicates that there is no more any backlog for NC (V) First Issues. 5.5. NC (V) Full Certificate As at 03 January 2023, the outstanding certification backlog has been reduced to a 100.00% from (7 866 records) reported on the 18 February 2020, this indicates that there is no more any backlog for NC (V) Full Certificate.

  12. OVERALL PROGRESS ON GETC: ABET LEVEL 4, NC (V) AND NATED CERTIFICATION The following progress was made during the 18 February 2020 to 03 January 2023 reporting period: The Department, SITA and Umalusi have processed 125 277 from 125 277 records which translates to 100.00% from the period 18 February 2020 to 03 January 2023. There are no outstanding records as of baseline, therefore no records could be processed since 03 January 2023, by both DHET and Umalusi are shared with the SITA team on a bi-weekly basis for enhancement of the IT system and further processing. A list of the errors is shared between all role-players for direct intervention; these records will be processed and ultimately be cleared

  13. Process Streamlining The e-query system is a 24-hour electronic service that is aimed at assisting all parties in the certification value chain to track queries relating to outstanding examination results and issuing of certificates and diplomas. Furthermore, it seeks to open a direct, interactive engagement between DHET and colleges as well as strengthening communication between college management and candidates. The e-Query system was being used by candidates more extensively during the Covid-19 nationwide lock down. The DHET examinations monitors promotes the use during monitoring of examinations. The PCHEST and Umalusi are also requested to assist with advocacy for more candidates to use the system. Working on the model to track and attend to all outstanding certificates on a bi-weekly basis as part of the certification task team activity with a view of replicating the same to every TVET College. CONCLUSION The Department and the other critical stakeholders line Umalusi and SITA has registered significant strides in reducing the certification backlog/historical records despite the challenge posed by the examination IT system batch certification functionality inconsistency that forces the team to continue processing some documents manually and updating the system afterwards.

  14. Challenges and Mitigations NSFAS and financial challenges Because of outstanding debt and NSFAS payments not made, or applications not concluded, there were challenges such as financial constraints/ outstanding debt that hinder registration of returning students. Other In some instances, textbooks were not procured, which colleges were instructed to attend to urgently. Sporadic strike action occurred mainly because of NSFAS matters. In the main this is related to the pilot project on student accommodation implemented by NSFAS. The Department is actively engaged with NSFAS on this matter.

  15. Challenges and Mitigations Re-admission of returning students This sub-process has not been implemented and opens the door to queues and pressure during the start of the academic year. Some of the reasons cited is the outstanding debt of these students. Special payment arrangements are required. Whilst every effort is made to mitigate the long queues the reality is that students in TVET colleges come from difficult socio-economic conditions. In essence, despite the queues, the college is able to work directly with students to assist them to continue with their studies, wherever possible Technical challenges in business system modules to digitalise and/ or automate application and registration processes. Mitigation: Engagement sector-wide and with the system service providers.

  16. PORTFOLIO COMMITTEE Community Colleges: 2024 Registration, Enrolments & Commencement of 2024 Academic Year 28 February 2024 Thembisa Futshane 16

  17. APPLICATIONS AND REGISTRATION Community Colleges opened on 18 January 2024 for both inland and coastal colleges. Monitoring and support of colleges state of readiness commenced at the beginning of the 2024 academic year and will continue until the end of March 2024. To date there is stability in the sector, in relation to applications, registrations and commencement of the 2024 classes. The current student enrolment data system works retrospectively. Colleges completed the 2022 capturing of student enrolments and will start capturing the 2023 enrolments. However, manual collation of the 2024 student enrolments will be completed by the end of March 2024.

  18. STUDENT ENROLMENTS Colleges are continuously trained on capturing of student enrolments through the Data Management Forum Meetings. In October 2023 the CET Branch updated and shared the Standard Operating Procedures for Verification of Student Enrolments was shared with Colleges. Colleges are trained to capture student enrolments at the beginning of the year in a manner that they are compliant with the SoP and the Auditor- General requirements. Portfolio Committee visited Eastern Cape Community College Makanaskop CLC. CET Branch and Regional offices conducting Monitoring and Support visits from January to March 2024.

  19. COMMUNITY COLLEGES - ENROLMENTS 2019 2020 2021 2022 2023 Actual Actual Target Actual Target Actual Target Actual 171 409 142 538 220 549 143 031 266 424 128 304 (Preliminary) 321 841 Data not available Community College 2022 Preliminary Enrolments 2021 Verified Enrolments As the literacy levels increase, enrolment in formal programmes are expected to decrease. Occupational, skills and Non-formal prgrammes are expected to increase; Dependent on funding. Eastern Cape 11,047 11,157 Free State 8,966 9,313 Gauteng 58,395 54,155 KwaZulu-Natal 19,232 19,432 Limpopo 6,321 6,511 Mpumalanga 8,497 8,361 North West 7,492 7,271 Northern Cape 1,367 1,462 Western Cape 6,987 6,844 TOTAL 128,304 143,031

  20. COMMUNITY COLLEGES READINESS ASSESSMENT College LTSM Available for All Centres/Students (Y/N) Does the College have a Registration Process in Place (Y/N) Lecturers Available for All Learning Programmes/Areas (Y/N) 2024 Timetable Available (Y/N) Resources Provided to Centres for Operations (Y/N) Comments (any additional relevant information) EASTERN CAPE No Yes No Yes Yes Shortage in Mathematics and Sciences Centre managers were given laptops but LTSM has not yet been provided) FREE STATE No Yes No Yes Yes College supply chain management processes are underway to ensure that all students have LTSM) There are some learning areas such as Mathematical Literacy which do not have lecturers. Treasury cost containment measures halted the filling of vacant funded posts. GAUTENG KWAZULU-NATAL Yes No Yes Yes Yes Yes Yes Yes Yes No Procurement of LTSM for 2024 is in progress. The LTSM resources are in the process of procurement through college SCM processes. LIMPOPO MPUMALANGA NORTHERN CAPE NORTH WEST WESTERN CAPE Yes Yes Yes Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes College is busy with the requestion of LTSM in preparation for 2024. 20

  21. CONCLUSION First quarter of 2024 academic year focused on system readiness for teaching and learning. Implementation of a New Funding Model for equitable funding of Community Colleges. Strategic Coordination Meeting with all College Council Chairpersons and Management held on 23 February 2024; in preparation of the 2024 academic year. Workshop (with DVV German NGO)on implementation of non-formal programmes scheduled for 29 February 2024. National and Provincial/Regional Exams Lekgotlas to be convened to resolve exams challenges. Need to enhance advocacy of Community Colleges. Colleges with outstanding LTSM are finalising procurement and delivery processes. Community Colleges Infrastructure Programme second year continuation/implementation crucial. Consideration of public works/other government infrastructure for repurposing for Community Colleges.

  22. University Education Branch State of Readiness for the 2024 academic year 2

  23. TABLE OF CONTENTS 1. Update on start of 2024 academic year 2. CACH System 3. Update NSFAS 4. Mitigation 3

  24. Update start of the 2024 academic year In the past two weeks the Branch undertook visits to universities to ensure effective monitoring of higher education institutions in relation to their preparedness for the registration and start of the academic year, and identify challenges on the ground and ensuring that these receive attention. The visits were preceded by a meeting with Registrars to establish the readiness of universities to start 2024 academic year. Prior to the visits the Department developed a monitoring tool to source information on registration related matters( applications received, available spaces for FTENs, registration dates including extensions, NSFAS related matters( confirmation of funding lists, exchange of registration data, disbursement of allowances) accommodation ( universities on NSFAS pilot) allocation of accommodation, provision of interim/transitional accommodation. The commencement of the monitoring exercise was aligned to the oversight visits of the Portfolio Committee (PC) on Higher Education Science and Innovation to the universities in the Eastern Cape. The Department has since visit universities in KZN, Limpopo, and Western Cape. 4

  25. Academic Year Calendar (planned) 5

  26. Academic Year Calendar (planned) (2) 6

  27. The majority of institutions have adopted online registration processes, and made allowance for face-to face advisory services where necessary. This seems to be working relatively well. SRCs participate in the Task Teams/ committees established to deal with registration related matters. However there are universities where stakeholder engagement needs to be strengthen to ensure meaningful participation by all stakeholders ( for example WSU, RU). The advice from the PC to conduct a summit is appreciated and will be considered for implementation mid year. The department is working on conducting regional engagements with universities stakeholders. More work needs to be done on the accommodation pilot. The Department has engaged NSFAS on this matter, and supports exemption of universities in the short term where NSFAS options have not provided sufficient beds. Long term solution will require universities building more beds ideally within university campus. There continues to be growing demand for university places across the sector, as more students become eligible. Limited places and difficulties finalising admissions (for a variety of reasons) cause huge anxiety for prospective students and their families and put pressure on institutions. Universities are encouraged to use CACH. Applicants that have approached the Department for assistance are placed on CACH. 7

  28. Other matters relate to students with debt, especially self-funded students who still have to settle their accounts at the majority of institutions before being allowed to register. Universities shared (with the Departmental officials) Council approved concessions implemented to ensure some students are assisted. Provision of transitional or interim accommodation. CPUT and SU had challenges in this regard. A meeting was held with the management, SRCs of the two institutions and NSFAS. The late release of NSC results had a significant impact on the start of the academic year for all institutions and requires urgent engagement with the DBE and Umalusi to see if an earlier release will be possible going forward. All institutions had to adapt their admissions processes to ensure that the start of the academic year accommodates late release of results. The Department requested and received information on extension of registration to establish whether universities have made means to accommodate students that could not register due to a number of challenges and which programmes still have spaces for FTENs. The universities reported that they have arranged orientation for FTENs and catch up plans are in place to ensure that these students are not disadvantaged in the start of the academic year. 8

  29. NSFAS MATTERS The most areas requiring attention that relate to NSFAS are: Accommodation pilot ( accreditation of places that are none-compliant with DHET standards, high input cost, inadequate consultation with universities and landlords , tension created between students, landlords and universities; Late confirmation of NSFAS funding both for continuing and first-time entering students, making it difficult for students to conclude registration and receive accommodation allocations in time during orientation and start of classes; poor turnaround time in responding to enquires; Slow exchange of data between institutions and NSFAS; delayed payment of meal allowances, including 2023 outstanding allowances. Accommodation cap remains a challenge Payment of allowances by direct service providers. 9

  30. SOLUTION : NSFAS MATTERS Intervention NSFAS was invited to be part of oversite meetings to address specific matters that relate to specific institutions. In some universities NSFAS officials were part of the meetings, where they were not could not attend, follow up meetings were arranged for example at the university of Limpopo. There have been engagements between the Department, NSFAS ( management and Board) and USAF to amongst others, address the above concerns and ensure that allowances are paid to funded students by the end of February 2024. NSFAS board has decided that all payment allowances will be undertaken by universities at the end of February 2024. At a USAF meeting held on 23 February , the Department proposed a workshops with all the IT/Computer science departments to address the issues of systems integration in an attempt to resolve delays in data transfers. Follow-up meetings with all Registrars to establish which issues are still outstanding. Applications opened on 22 November 2023 and would have closed on 31Jnuary 2024 but was extended. 10

  31. WAR ROOM REPORT University Challenges Interventions Status Walter Sisulu University On 21 February 2024, 300 to 500 protesting students gathered at Southernwood at the harbour where there are leased NSFAS residences The vice Chancellor confirmed that the matter of the transport has not been resolved. The university is working with the police to resolve the matter as the problem is criminal in nature. NSFAS official visited the university and had meetings with relevant stakeholders. The concerns listed in the memorandum they delivered relates to accredited accommodation sites by NSFAS and payment of allowances If the matter persists the university will request departmental support in engaging with provincial structures in trying to resolve the matter. It has been reported that there are challenges of transporting students around Mthatha. Tax owners demand that the university must use their taxes only and not the contracted service providers. The students of UFH had a joint march with WSU students. University of Fort Hare NSFAS official visited the university and had meetings with relevant stakeholders The department has been engaging NSFAS and the university. 11

  32. WAR ROOM REPORT University Challenges Interventions Status Nelson Mandela University On 19 February the SRC led a protest. In the main the concerns are about disbursement of allowance to NSFAS funded students. The University has been interacting with NSFAS and student structures to resolve these issues. Universities have agreed to pay allowances at the end of the month. Durban University of Technology The university experienced violent protests on campus on Wednesday, 21 February 2024 resulting in damage to property. The disruptions are attributed to NSFAS s delay in the disbursement of allowances. The Branch in contact with the university on daily basis. Universities have agreed to pay allowances at the end of the month. The KZN Premier s Office has convened a meeting of all KZN universities to develop a joint strategy and response to further disruptions around our campuses. It is suggested that the regional office participate in these meetings. The management confirmed on going engagements with the SRC on matters raised by the society. University of KwaZulu- Natal Matter not resolved yet On the week of 19- 23 Feb a student society led a student protest at UKZN on payment of NSFAS Allowances at the universities Westville Campus. The concerns raised include inadequate residence spaces, temporal accommodation, registration clearance for disabled students, and an extended registration for returning students. 12

  33. WAR ROOM REPORT University Challenges Interventions Status University of Pretoria The university has interdicted the workers on strike. The purpose is to ensure the operations of the university are not disrupted and allow teaching and learning to continue. Nor resolved yet. University has applied for an interdict. The strike was led by the organized labour. The salary negotiations deadlocked. The university is offering 4% vs 7% demand. The union has lobbed other university stakeholders to join the strike in solidarity. It has been reported that students are sleeping at student centres etc. Amongst the group are students who have not yet registered, and this group is not considered for temporal accommodation. There were delays in concluding appeals ( academic and financial exclusions). Therefore these students are amongst the cohort that is not yet allocated accommodation spaces. Cape Peninsula University of Technology Still a challenge The students are accommodated temporary at the hotel in Parow. Those that need transport are transported daily to campuses to finalise their registration. The Branch met with the university management, SRC and NSFAS. The university also provides transport from the interim place to the campus for them to sort out registration University of Cape Town The strike ended and operations are normal. Strike ended At the beginning of the academic year, it was reported that there were sporadic demonstrations by staff members in pursuit of salary increase, however, university activities were not affected. 13

  34. WAR ROOM REPORT University Challenges Interventions Status Stellenbosch University The matter is not yet resolved The university over enrolled FTENS by about 1200 students resulting in shortage of accommodation. The university provides interim accommodation for a period of 48 hours whilst students are sorting out their registration. On 19 February 2024 it was reported that there were about 100 students without accommodation that were camping at the universities Admin A building. The Branch met with the university management and SRC. On 22 February it was reported that the university has managed to assist some students and reduced the number to 38 students that are not allocated spaces. According to the university these students did not apply for residences. Wits The university experienced minor disruption on Friday 23 February 2024. Classes were disrupted. The students led by MK Veterans led the disruption demanding free education for all and that NSFAS must fall. The university indicated that the structure is not recognised by the university. Up until it is recognised the university will not engage with it. University stable The Department is monitoring the situation as there were no incidences of disruption reported on Monday 26/02/24. 14

  35. Added system requirements: All 2024 NSFAS applicants are requested to submit a consent form in order to verify relevant information from third parties. NSFAS will be introducing biometric authentication to detect fraudulent applications. This will also be used on receipt of registrations by asking students to confirm their institution of study, The Credit Bureau assisted with the balance of verifications where SARS was not able to assist. Additional R12 Billion approved for NSFAS Total funded students: University students funded in 2024: 844 638 TVET students: 295 218 15

  36. CACH SYSTEM : DIGITALISED APPLICATION 1. Designed to provide a free service to unsuccessful applicants at a particular institution by immediately moving them to the next opportunity within the PSET Sector. 2. Signing up on CACH does not mean a learner has applied, however their information is made available to institutions who still have places of study for consideration to make an offer to study 3. Designed to minimise the number of walk-ins at PSET institutions thus eliminating the potential problems experienced in 2012 in which a parent died due to a stampede 4. From 2013 until the end of April 2021, CACH has been assisting all Grade 12 learners by running an inbound Call Centre which eventually became an outbound Call Centre service (making outgoing calls) triggered by Please call me requests submitted through cell phone and the signup on CACH website 16

  37. CAS PROJECT 2024 READINESS Letters to Registrars were sent by 08 December 2023. The CACH social media campaign commenced on 15 January 2024 continue until 31 March 2024. Access credentials for institutions to the CACH system were sent to institutions by the 19 January 2024. The CACH signup service will be made available for learners to sign up from 26 January 2024 (i.e. 7 days after the release of the grade 12 results) until 31 March 2024. Institutions will access CACH system from 30 January 2024 until 30 October 2024. SMU, TUT, UL, VUT and UWC are receiving applications from CAS in the current phase of the pilot implementation , and UJ, RU, SPU and UMP will be incorporated in the next phase. and will 17

  38. CAS PROJECT 2024 READINESS Seventeen 17 pilot Universities baring UNISA, UMP and Univen Sixteen pilot TVET Colleges - Boland, Capricorn, College of Cape Town, Ehlanzeni, False Bay, Gert Sibande, King Hintsa, Majuba, Northlink, Northern Cape Rural, Tshwane North, Tshwane South, uMgungundlovu, Waterberg, Western TVET, and Vhembe 3 Colleges Orbit, Ekurhuleni East and Coastal TVET will be incorporated in the next phase. 3000 pilot schools all provinces 18

  39. CAS PROJECT 2024 READINESS U P D A T E D S I G N - U P F I G U R E S P E R D A Y S u c c e s s f u l S i g n - U p s U n s u c c e s s f u l S i g n - U p s D a y D a t e T o t a l N u m b e r % N u m b e r % 1 2 3 4 5 6 7 8 9 F r i S a t S u n M T u e W T h u F r i S a t S u n M T u e W T h u F r i S a t S u n M T u e W T h u F r i S a t S u n M T u e W T h u F r i S a t S u n 2 6 - J a n 2 7 - J a n 2 8 - J a n 2 9 - J a n 3 0 - J a n 3 1 - J a n 0 1 - F e b 0 2 - F e b 0 3 - F e b 0 4 - F e b 0 5 - F e b 0 6 - F e b 0 7 - F e b 0 8 - F e b 0 9 - F e b 1 0 - F e b 1 1 - F e b 1 2 - F e b 1 3 - F e b 1 4 - F e b 1 5 - F e b 1 6 - F e b 1 7 - F e b 1 8 - F e b 1 9 - F e b 2 0 - F e b 2 1 - F e b 2 2 - F e b 2 3 - F e b 2 2 - 2 4 2 5 - F e b 5 1 5 7 6 1 4 1 7 3 9 4 5 6 1 2 1 1 7 9 3 5 0 6 6 0 3 4 9 1 2 3 7 2 7 2 0 1 9 1 7 5 0 3 0 8 7 2 4 2 1 2 1 7 6 2 2 0 7 1 5 5 5 8 6 2 6 8 3 1 2 2 2 1 0 4 5 9 6 3 9 0 1 7 4 7 9 7 0 4 9 7 7 2 5 5 9 6 5 1 9 3 9 2 3 7 8 1 8 3 1 6 0 5 0 5 9 3 1 3 6 9 0 9 1 5 3 1 1 6 7 3 8 9 7 0 6 3 4 9 4 7 1 0 3 5 8 0 1 9 4 3 1 6 7 2 2 9 5 9 2 3 1 1 2 0 9 7 2 1 2 7 1 3 4 9 7 4 4 5 8 3 1 0 3 4 8 8 8 7 9 0 7 7 6 6 6 6 8 4 8 4 3 5 6 3 0 4 9 8 4 3 9 3 3 4 3 3 0 1 5 4 1 4 5 9 8 % 9 7 % 9 7 % 9 6 % 9 6 % 9 6 % 9 6 % 9 6 % 9 6 % 9 6 % 9 6 % 9 5 % 9 6 % 9 6 % 8 7 % 8 6 % 8 5 % 8 5 % 8 5 % 8 2 % 8 6 % 8 9 % 8 7 % 8 8 % 8 7 % 8 4 % 8 5 % 8 5 % 8 7 % 8 4 % 9 1 % 9 8 3 4 8 3 3 0 3 4 4 4 3 8 0 2 5 4 2 0 2 1 4 7 7 6 7 8 1 2 8 1 1 0 7 9 8 0 2 0 6 1 1 8 1 0 0 1 8 8 1 5 7 1 7 3 1 2 5 8 1 1 2 2 6 2 9 5 9 8 8 0 5 8 4 8 2 9 1 5 2 3 3 4 4 4 4 4 4 4 4 5 4 4 % % % % % % % % % % % % % % o n e d 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 2 1 2 2 2 3 2 4 2 5 2 6 2 7 2 8 2 9 3 0 3 1 o n e d 1 3 % 1 4 % 1 5 % 1 5 % 1 5 % 1 8 % 1 4 % 1 1 % 1 3 % 1 2 % 1 3 % 1 6 % 1 5 % 1 5 % 1 3 % 1 6 % 9 o n e d o n e d % T O T A L S 1 3 7 9 7 2 1 3 2 4 7 0 9 6 . 0 1 % 5 5 0 2 3 . 9 9 % 19

  40. C A C H - 2 0 2 4 Statistics o n Offers per Institution As at 2 5 F e b r u a r y 2024 Offers Pending (Awaiting response from sign-up) Offers Accepted Offers Declined No Institution Category Institution N a m e Offers M a d e Offers Expired Central University of Technology (CUT) 1 Universities 3 3 0 0 0 Vaal University of Technology 2 Universities 1 0 0 0 1 3 T V E T College Orbit T V E T College 1 0 0 0 1 4 Private Institution Boston City C a m p u s 20 0 2 0 18 5 Private Institution E D U V O S 197 5 16 0 176 6 Private Institution P A X College 401 58 49 51 243 7 Private Institution Regent Business School 217 23 26 0 168 Richfield Graduate Institution of Technology 8 Private Institution 125 18 16 0 91 S A Maritime School and Transport College 9 Private Institution 10 1 1 0 8 T h e DaVinci Institute for Technology M a n a g e m e n t 10 Private Institution 128 6 19 0 103 Totals 1 103 114 129 51 809 20

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