Digitalization of Supply Chain Management On Indian Railways

Digitalization of Supply Chain Management
On Indian Railways
An Overview
Rajesh Abrol
General Manager/ EPS/Spl. Projects
Centre for Railway Information Systems
About CRIS (Centre for Railway Information Systems)
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IREPS Portal Offerings
E-Tendering
E-Reverse Auction
E-Forward Auction
Online Workflows
Digital Certificates
Cloud, DR, AI
Progress Over the Years
Salient Features
        Digitized Item Directories
Schedule of Rates (Centralized / Local)
Item Masters
    Digital Repositories
for Tender / Contract Conditions
for Documents
       
SMS & E-Mail Alerts
For Tender Publishing, RA,
Tender Decision, Ordering
etc.
       
PKI Enabled
Digital Encryption of Bids
Digital Signing of Data and
PDFs
Salient Features
       
Compliances
Make in India Policy, MSE Policy,
Startup Policy, Railway Board
Instructions
        Integrations
Payment Gateways- SBI Net banking,
SBIePay (Multi-Bank, Credit/ Debit
Card), Lien Marking, VAN
GeM, RITES, CPPP, RDSO, IPAS, PUs,
IRPSM etc.
    Helpdesk Support
Web-query
Telephonic
       
Learning Centre
Trial Website
User Manuals
Supply Chain
Computerization Vs. Digital Transformation
 
 
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Computerization
without Business
Process Re-
engineering is a
farce
 
 
A
u
t
o
m
a
t
i
o
n
 
 
Anything & everything
that can be done by
the system, shouldn’t
be done by people.
Automation is core
requirement of Digital
Transformation
 
 
P
r
o
c
e
s
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F
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o
w
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Data shall be
generated through
process flows
, not
data entry, to the
extent possible
 
 
D
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D
u
p
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Data already
available in the
system shall never
be reentered
Pre-Tender
Activities
Demand Projection / Creation
Regular (Revenue / Capital)
(Automatic)
Special
Emergency
 
Demand Aggregation
Clubbing of Similar Demands
 
Purchase Approvals
Approval Workflows
Schedule of Powers
Versioning
Tendering
Creation of Tender Document
Approvals (online workflows)
Tender Publishing
Corrigenda
Submission of Earnest Money
Online / Manual/ Exemptions
Submission of Encrypted Bids
Revision of Bids
Tender Opening
Auto Generation of Tabulations
Financial / Techno-Commercial
 
 
 
 
Tender
Decision
Online Scheduling of Meetings
Assisted Preparation of Tender Committee
Minutes (TCM)
Secretarial Assistance – For Preparing Draft
TCM
Online clarifications from Vendors
Online Acceptance/ Rejection of TCR
Issue & Acceptance of Counteroffer
Calling of Negotiations, Revised of Bid
Auto Generation of Letter of Acceptance
 
 
 
 
Contract
Management
Auto Generation of Contract
Funds Management
Online Requests for Modifications
Contract Modifications
Submission of Dispatch Particulars (by
vendor)
Delivery of Materials
Acceptance / Rejection of Materials
 
 
 
 
 
Bill Payments
Online submission of Bill
Finance Payment Bill
Advance Payment Bill
Supplementary Bill
Bill Passing by Accounts department
Return of Bills, Resubmission of Bills
Online bill status to vendors
Online Payments
 
 
 
 
 
 
Other Supply
Related
Activities
Third Party Inspections
Approval of Vendors
Capacity / Capability Assessment
Item-wise list of Approved Vendors
Warranty Management
Funds Management
 
 
 
 
 
 
 
Inventory
Management
Stocking of Materials
ASRS Systems
Issue of Materials
FIFO, Shelf life, Traceability
Returned Stores
Disposal of unserviceable materials
 
 
 
 
 
 
Way Forward
Vendor Managed Inventory
Logistics Portal
Auto Payment
Pre-Qualification 
 
 
 
 
 
 
 
 
 
Thank You
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An overview of the digitalization of supply chain management on Indian Railways, including the role of CRIS and the IREPS portal, offering e-tendering, e-reverse auction, procurement of goods and services, and more. Explore the progress made over the years and the salient features of the digital system.


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  1. Digitalization of Supply Chain Management On Indian Railways An Overview Rajesh Abrol General Manager/ EPS/Spl. Projects Centre for Railway Information Systems

  2. About CRIS (Centre for Railway Information Systems) A Society formed in 1986 under Ministry of Railways, Registered under Societies Act Functions on No Profit No Loss basis IT arm of Indian Railways Critical applications that impact every aspect of Railways, and public at large Indian Railways E-Procurement System (IREPS Passenger Reservation System (PRS Information System (FOIS FOIS), Control Office Applications (COA Loco Management System (LMS LMS), Integrated Coach Management System (ICMS Management System (PMS PMS), Real Time Information System (RTIS Human Resources Management System (HRMS Accounting Information Management System (AIMS Workshop Information Management System (WISE IREPS), Integrated Materials Management System (IMMS PRS), Unreserved Ticketing System (UTS COA), Crew Management System (CMS IMMS) UTS), Freight Operations CMS), ICMS), Parcel RTIS) HRMS) AIMS) WISE)

  3. Indian Railways E-Procurement System since 2008 since 2008 URL: www.ireps.gov.in

  4. IREPS Portal Offerings E-Tendering E-Reverse Auction PROCUREMENT OF GOODS, SERVICES & WORKS LEASING OF ASSETS & SERVICES SALE OF UNSERVICEABLE GOODS / ASSETS CONSIGNEE STOCK LEDGERS & MATERIAL HANDLING E-Forward Auction Online Workflows Digital Certificates THIRD PARTY INSPECTIONS VENDOR APPROVALS DEMAND, CONTRACT, INVENTORY MANAGEMENT Cloud, DR, AI

  5. Progress Over the Years Auction (Leasing) Lots Count 5900 Value 3300 Crores Auctions (Sale) Lots Count 2.97 Lacs Value 31,694 Crores Tenders Count 34.02 Lacs Value 14.46 Lac Crores Receipts / Issues Count 4.04 Crores Value 5.78 Lac Crores Tender Decision Lots Count 13.20 Lacs Value 4.65 Lac Crores

  6. Salient Features Digitized Item Directories Schedule of Rates (Centralized / Local) Item Masters PKI Enabled Digital Encryption of Bids Digital Signing of Data and PDFs Digital Repositories for Tender / Contract Conditions for Documents SMS & E-Mail Alerts For Tender Publishing, RA, Tender Decision, Ordering etc.

  7. Salient Features Compliances Make in India Policy, MSE Policy, Startup Policy, Railway Board Instructions Integrations Payment Gateways- SBI Net banking, SBIePay (Multi-Bank, Credit/ Debit Card), Lien Marking, VAN GeM, RITES, CPPP, RDSO, IPAS, PUs, IRPSM etc. Learning Centre Trial Website User Manuals Helpdesk Support Web-query Telephonic

  8. Supply Chain

  9. Computerization Vs. Digital Transformation Business Business Process Reengineering Reengineering Process Automation Automation Process Flows Process Flows Data Duplication Data Duplication Anything & everything that can be done by the system, shouldn t be done by people. Automation requirement of Digital Transformation Data shall be generated through process flows, not data entry, to the extent possible Data already available in the system shall never be reentered Computerization without Business Process engineering is a farce Re- is core

  10. Demand Projection / Creation Regular (Revenue / Capital)(Automatic) Special Emergency Pre-Tender Activities Demand Aggregation Clubbing of Similar Demands Purchase Approvals Approval Workflows Schedule of Powers Versioning

  11. Creation of Tender Document Approvals (online workflows) Tender Publishing Corrigenda Submission of Earnest Money Tendering Online / Manual/ Exemptions Submission of Encrypted Bids Revision of Bids Tender Opening Auto Generation of Tabulations Financial / Techno-Commercial

  12. Online Scheduling of Meetings Assisted Preparation of Tender Committee Minutes (TCM) Secretarial Assistance For Preparing Draft Tender Decision TCM Online clarifications from Vendors Online Acceptance/ Rejection of TCR Issue & Acceptance of Counteroffer Calling of Negotiations, Revised of Bid Auto Generation of Letter of Acceptance

  13. Auto Generation of Contract Funds Management Online Requests for Modifications Contract Management Contract Modifications Submission of Dispatch Particulars (by vendor) Delivery of Materials Acceptance / Rejection of Materials

  14. Online submission of Bill Finance Payment Bill Advance Payment Bill Supplementary Bill Bill Payments Bill Passing by Accounts department Return of Bills, Resubmission of Bills Online bill status to vendors Online Payments

  15. Third Party Inspections Approval of Vendors Capacity / Capability Assessment Other Supply Related Activities Item-wise list of Approved Vendors Warranty Management Funds Management

  16. Stocking of Materials ASRS Systems Issue of Materials Inventory Management FIFO, Shelf life, Traceability Returned Stores Disposal of unserviceable materials

  17. Vendor Managed Inventory Logistics Portal Auto Payment Pre-Qualification Post Facto Verification Way Forward Data Analytics

  18. Thank You

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