DWYPD Department Performance Highlights for 4th Quarter 2020/21
DWYPD presented its 4th Quarter Performance Report showcasing achievements amidst challenges posed by COVID-19. The department focused on strategic planning, gender-responsive budgeting, and partnership collaborations. Notable initiatives included capacity building, research undertakings, and engagements with National Treasury for gender-inclusive budgeting processes. DWYPD's efforts towards gender equality and empowerment reflect a commitment to sustainable development and social progress.
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DWYPD 4thQUARTER PERFORMANCE REPORTS 2020/21 Presentation by the Department of Women, Youth and Persons with Disabilities Portfolio Committee Date: 17 August 2021 1
PRESENTATION OUTLINE PART A Strategic Focus and General Information PART B Departmental Performance Information PART C Governance submitted as Annexure PART D Human Resource Oversight PART E Financial Information END 2
PART A: STRATEGIC FOCUS & GENERAL INFORMATION We are presenting the 4thQuarter Performance Report 2020/21 for the Department of Women, Youth and Persons with Disabilities (DWYPD). The department tabled a revised APP which factored changes brought about by the COVID-19 Pandemic in its operations and execution of targets in quarter 3 and 4. In the previous quarter (Quarter 3) the department performance targets planned, 16 (67%) targets were achieved while 8 (33%) were not achieved. In quarter 4 there is an increase by 12 percentage point, out of 28 targets planned achieved 22 (79%) targets while 6 (21%) targets not achieved. was out of 24 3
PART A: STRATEGIC FOCUS & GENERAL INFORMATION. There is progress made on the implementation of the GRPBMEA Framework across National Departments and at provincial levels. In collaboration with the DPME, the DWYPD has undertaken analyses of some departments Strategic Plans and Annual Performance Plans to determine WYPD responsiveness. These are DoJ&CD, DALRRD, NT, COGTA, DHS, DWS, DBSD, DTIC, DSD, SAPS, DHET and DSI. The department conducted capacity building on the implementation of the Gender Responsive Planning, Budgeting, Monitoring and Evaluation and Auditing Framework (GRPBMEAF) through structured meetings with National and Provincial Governments and on one on one in meetings organised by different departments. An inception report on the formative evaluation on implementing the Gender Responsive Planning, Budgeting, Monitoring, Evaluation and Auditing Framework (GRPBMEAF) was developed. 4
PART A: STRATEGIC FOCUS & GENERAL INFORMATION DWYPD continues to partner with the National School of Governance (NSG) in facilitating training for gender-responsive planning and budgeting in government. DWYPD is in ongoing engagements with the National Treasury on the implementation of gender responsive budgeting and in 2020, the National Treasury for the first time has piloted assessing how departments gender responsiveness in their budgeting through gender tagging process. Currently engaged with NT-IMF process towards a strategy and rollout programmes on GRB in the country Research Undertakings initiated in: -WYPD inclusion, participation, responsiveness and mainstreaming in Infrastructure projects in Human Settlement, Water and Sanitation -Study on equity, representation and empowerment in top 100 JSE listed companies, State Owned Enterprises (SOE) and Unlisted companies with a Turn- Over of R1 billion per annum - Research on Gender Pay Gap in the Public Service - Collaborated with UNIDO on research on women in the green economy. Report will launched in July 2021. 5
PART A: STRATEGIC FOCUS & GENERAL INFORMATION Budget Programme Structure is structured into five programmes: 1. Administration; 2. Social Transformation and Economic Empowerment; and 3. Policy, Stakeholder and Knowledge Management 4. National Youth Development 5. Rights of Persons with Disabilities. The 2019 National Macro Organisation of Government (NMOG) process was finalised with the transfer of functions and concomitant resources of the rights of persons with disabilities and national youth development programme with effect from 01 April 2020. A further process of organisational redesign and restructuring has been initiated to ensure that the structure is more appropriately aligned to the new mandate, strategic intentions and service delivery model of the DWYPD. 6
PART A: STRATEGIC FOCUS & GENERAL INFORMATION Whilst managing the fundamental changes that the NMOG process introduced, National Treasury informed the Department that due to macro-economic challenges to the South African economy, reductions had been made to the MTEF baseline Compensation of Employees (CoE) allocations. As a result thereof, the decision was made to reduce the headcount of the Department to ensure that compensation-related expenditure will remain within the allocated MTEF ceilings, particularly in the outer year of the medium-term. Through the 2020 AENE process, National Treasury informed the Department in September 2020 that the 2020/21 CoE baseline allocation was reduced by R 7.3 million - six months into the financial year. In October 2020, a further reduction of R 2.1 million was announced to the 2020 CoE allocation to fund the SAA Business Rescue Plan. These reductions to the MTEF CoE baseline allocations shall have serious consequences for the restructuring options available to the Department and its ability to adequately resource its intended performance targets and deliverables. 7
PART A: STRATEGIC FOCUS & GENERAL INFORMATION In support of the National Strategic Plan on Gender-Based Violence and Femicide (GBVF), the DPSA and NT reached consensus in November 2020 on the creation of a GBVF Secretariat within the Department to support the Interim GBVF Council and its functioning. Approval was accordingly granted for the shifting of funds from goods and services to the compensation of employees to be ring-fenced for the appointment of a GBVF Secretariat. The following fixed-term contract positions were created till 30 March 2021 additional to the post establishment in Programme 2: Social Transformation and Economic Empowerment- Director, GBVF Secretariat; Deputy Director, Research, Monitoring and Evaluation, GBVF Secretariat; Deputy Director, Coordination and Stakeholder Management, GBVF Secretariat; and Administrative Officer: GBVF Secretariat As the GBVF Secretariat was only established in the fourth quarter of 2020/21, respective recruitment and selection processes to fill the Director and Deputy Director posts were not completed by the end of the financial year. Accordingly, the compensation funds that had been transferred for the remaining portion of 2020/21 were not spent. Nonetheless, these vacancies contributed to the vacancy rate on the basis that they had been funded posts. 8
OVERALL PERFORMANCE INFORMATION FOR Q4 2020/21 Figure below provides a graphic of overall performance of DWYPD in relation to set Quarter 4 targets outlined in the 2020/21 Annual Performance Plan. Out of 28 targets planned, 22 (79%) targets were achieved while 6 (21%) were not achieved. 28 (100%) DWYPD Overall Quarter 4 Performance 2020/21 28 26 22 (79%) 24 22 20 18 Total Targets 16 Achieved 14 12 Not Achieved 10 6 (21%) 8 6 4 2 0 Total Targets Achieved Not Achieved 9
PROGRAMME 1: PERFORMANCE INFORMATION FOR Q4 Figure below provides a graphic of overall performance of Programme 1 in relation to set Quarter 4 targets outlined in the DWYPD 2020/21 Annual Performance Plan. Out of 5 targets planned, 3 (60%) targets were achieved and 2 (40%) targets were not achieved 5 (100%) Programme 1: Performance for Q4 2020/21 5 4 3 (60%) Total Targets 3 2 (40%) Achieved Not Achieved 2 1 0 Total Targets Achieved Not Achieved 10
PROGRAMME 1 (ADMINISTRATION): QUARTER 4 PERFORMANCE 2020/21 Performance Status Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Annual Target 2020/21 Output Indicator Q4 Target Achiev ed Not Achiev ed Sub-programme: Departmental Management Unqualified audit pinion on Predetermined Objectives and compliance matters Unqualified audit opinion - - - - - - Percentage of invoices paid within 30 days 100% payment of all valid invoices within 30 days Out of 1 209 invoices received, 1 209 or 100% were paid within 30 days. 100% payment of all valid invoices within 30 days National Treasury Instruction Note 34 reports for January 2021, February 2021 and March 2021 No Deviation N/A Achieved Jan 2021 All 266 invoices were paid within 30 days Feb 2021 All 303 invoices were paid within 30 days March 2021 All 640 invoices were paid within 30 days 11
PROGRAMME 1 (ADMINISTRATION): QUARTER 4 PERFORMANCE 2020/21 Performance Status Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Output Indicator Annual Target 2020/21 Q4 Target Achiev ed Not Achiev ed Sub-programme: Financial Management Unqualified audit opinion on annual financial statements Unqualified audit opinion - - - - - - Sub-programme: Corporate Management Percentage vacancy rate Maintain a vacancy rate of less than10% annually <10% Establishment Report as at March 2021 8.5% No Deviation N/A Achieved 12
PROGRAMME 1 (ADMINISTRATION): QUARTER 4 PERFORMANCE 2020/21 Performanc e Status Q3 Actual Output Reason for Deviation Corrective Measures Verification Source Annual Target 2020/21 Output Indicator Q3 Target Achi eved Not Achie ved Sub-programme: Corporate Management Human Resource Plan developed and implemented Human Resource Plan developed Draft HR Plan consulted 2021/22- 2023/24 HR Plan approve d by the Minister on 31 March 2021 Signed 2021/22- 2023/24 HR Plan No Deviation N/A Achieved 13
PROGRAMME 1 (ADMINISTRATION): QUARTER 4 PERFORMANCE 2020/21 Performance Status Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Annual Target 2020/21 Output Indicator Q4 Target Achi eved Not Achiev ed Sub-programme: Corporate Management Draft MITSP Approved MITSP The content person (GITO) who was responsible for drafting of the MITSP has passed on. Approved Master Information Technology Strategy and Plan (MITSP) Approved MITSP Draft MITSP done and will be circulated for consultati on in Q1 for 2021/22 The post has been advertised, panel members have been appointed and are about to start with the shortlisting and interviewing of the candidates Not Achieved The appointment is envisaged to be made before the end of the 1st quarter 2021 The draft was reviewed to ensure readiness for submission in the next financial year Copy of the letter from The Presidency Draft legislation on WEGE produced Produce draft WEGE Bill Final draft WEGE Bill produced Consultati on and review of the draft Bill internally The Department was advised by Parliament to withdraw the Bills due to backlog caused by COVID-19 Not Achieved 14
PROGRAMME 2: PERFORMANCE INFORMATION FOR Q4 Figure below provides a graphic of overall performance of Programme 2 in relation to set Quarter 4 targets outlined in the DWYPD 2020/21 Annual Performance Plan. Out of 8 targets planned, 6 (75%) targets were achieved, while 2 (25%) targets were not achieved Programme 2 Performance for Q4 2020/21 8 (100%) 8 6 (75%) 7 6 5 Total Targets 4 Achieved 2 (25%) 3 Not Achieved 2 1 0 Total Targets Achieved Not Achieved 15
PROGRAMME 2 (STEE): QUARTER 4 PERFORMANCE 2020/21 Performanc e Status Q4 Actual Output Reason for Deviation Corrective Measures Verificati on Source Output Indicator Annual Target 2020/21 Q4 Target Achi eved Not Achiev ed Sub-programme: Economic Empowerment and Transformation Number of interventions to support economic empowerment and participation of WYPD implemented 4 interventions to support economic empowerment and participation of WYPD implemented 1 intervention to support economic empowerment and participation of WYPD implemented Coordinated a virtual Enterprise Trade Fair for women, Youth and Persons with Disabilities on the 18th of February 2021 Trade Fair invitation, program me, attendan ce register, presentat ions and submissi on with the approved interventi on report No Deviation N/A Achieved 16
PROGRAMME 2 (STEE): QUARTER 4 PERFORMANCE 2020/21 Performanc e Status Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Output Indicator Annual Target 2020/21 Q4 Target Achie ved Not Achie ved Sub-programme: Social Empowerment and Transformation 4 progress reports from provinces implementing the Sanitary Dignity Implementation Fra mework produced Number of progress reports from provinces implementing the Sanitary Dignity Implementation Framework produced 1 progress report from provinces implementing the Sanitary Dignity Implementation Framework produced. 1 progress report from provinces implementing the Sanitary Dignity Implementation Framework produced. Approved Quarter 4 progress report on Sanitary Dignity Implementation Framework (SDIF) No Deviation N/A Achieved Sub-programme: Governance Transformation, Justice and Security Number of NSP on GBVF approved One NSP on GBVF approved - - - - - - 17
PROGRAMME 2 (STEE): QUARTER 4 PERFORMANCE 2020/21 Performanc e Status Annual Target 2020/21 Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Output Indicator Q4 Target Achi eved Not Achiev ed Sub-programme: Governance Transformation, Justice and Security NCGBVF Established NCGBVF Establishe d and Launched NCGBVF Established - Legislation on the National Council on GBVF is being consulted on The DPSA recommended that the NCGBVF be established through promulgation of Legislation. As a result legislation to regulate the mandate and operations of the NCGBVF is being UN Women has placed a technical expert to assist the process of legislation Agreement between UN Women and DWYPD Corresponde nce from DPSA on the establishmen t of the Phase 4: Not Achieved - Appointment of a technical team made up of 4 contract workers (Director, 2X Deputy Directors and Administration Officer) was approved in order to augment the capacity of the DWYPD to implement the initial work of the NCGBV. The process of legislation is following the private legislation bill process in order to fast track the approval Recruitment for 4 contract positions is underway to ensure that there is no delay in the work of NCGBVF - The administration assistant has been appointed - Recruitment process for other posts is underway 18
PROGRAMME 2 (STEE): QUARTER 4 PERFORMANCE 2020/21 Performance Status Annual Target 2020/21 Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Output Indicator Q4 Target Achie ved Not Achieve d Sub-programme: Governance Transformation, Justice and Security Draft NGM framework developed developed developed Draft NGM framework - Approved submission of the Draft NGM Framework Draft NGM framework Draft NGM Framework has been developed Achieved No Deviation None. - SEAIS Certificate with approval stamp on NGM Framework SEIAS - Meeting reports with National Departments to integrate more National departments - Approved Weekly and Monthly progress reports as proof of their integration of NSP GBVF to their APPs - Approved updated M&E Plan on the extent of integration of the GBVF- NSP priorities by national departments Number of national department s APPs which have integrated GBVF- NSP 2020- 2024 priorities 10 national departmen ts APPs which have integrated GBVF- NSP 2020-2024 priorities 10 national departmen ts APPs which have integrated GBVF- NSP 2020-2024 priorities - 13 National Department s APP have integrated GBVF NSP 2020/24 priorities - Updated M&E plan with integration of the GBVF- NSP in APPs There is over achievement because more National Departments were constantly engaged on the NSP GBVF and guided on the process of integrating NSP GBVF on their APPs. None Achieved 19
PROGRAMME 2 (STEE): QUARTER 4 PERFORMANCE 2020/21 Performance Status Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Output Indicator Annual Target 2020/21 Q4 Target Achie ved Not Achieved Sub-programme: Governance Transformation, Justice and Security GBVF Monitoring and Evaluation (M&E) System developed GBVF M&E system developed GBVF M&E system developed GBVF M&E system developed Approved submission on Reworked GBVF- NSP M&E system No Deviation None Achieved 20
PROGRAMME 2 (STEE): QUARTER 4 PERFORMANCE 2020/21 Performanc e Status Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Annual Target 2020/21 Output Indicator Q4 Target Achie ved Not Achie ved Sub-programme: Governance Transformation, Justice and Security Comprehensive National GBVF Prevention Strategy developed and implemented developed Comprehensi ve National GBVF Prevention Strategy - Partnership agreement(s) to augment the capacity of the department to develop the GBVF prevention strategy and other key systems were established with UN Women and GIZ signed; - A service provider that is going to develop the prevention strategy is in the process of being appointed Implementation of the target was delayed due to budgetary constraints in the unit The capacity of the DWYPD has been augmented through establishing partnership agreements with GIZ and UN Women Comprehe nsive National GBVF Prevention Strategy developed Partnership agreements with GIZ and UN Women Not Achieved Working with partners through the collaborative platform, we were only able to produce a draft communication section of the prevention strategy A service provider is in the process of being appointed through support from UN development agencies (UNDOC, GIZ, UN Women) to develop a comprehensive Prevention Strategy 21
PROGRAMME 2 (STEE): QUARTER 4 PERFORMANCE 2020/21 Performance Status Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Output Indicator Annual Target 2020/21 Q4 Target Achie ved Not Achieved Sub-programme: Governance Transformation, Justice and Security Number of bi annual reports on the implementation of the GBVF- NSP produced Two bi annual reports on the implementation of the GBVF- NSP produced Bi annual reports on the implementat ion of the GBVF-NSP produced Approved submission of the Bi annual reports Bi-annual report on the implementation of GBVF -NSP has been produced No Deviation None Achieved 22
PROGRAMME 3: PERFORMANCE INFORMATION FOR Q4 Figure below provides a graphic of overall performance of Programme 4 in relation to set Quarter 3 targets outlined in the DWYPD 2020/21 Annual Performance Plan. Out of 7 targets planned and all 7 (100%) targets were achieved. 7 (100%) 7 (100%) Programme 3 Performance for Q4 2020/21 7 6 5 Total Targets 4 Achieved 3 Not Achieved 2 0 (0%) 1 0 Total Targets Achieved Not Achieved 23
PROGRAMME 3 (PSCKM): QUARTER 4 PERFORMANCE 2020/21 Performance Status Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Output Indicator Annual Target 2020/21 Q4 Target Achie ved Not Achiev ed Sub-programme: Policy, Research and Knowledge Management Research Report on government priorities produced Research Report on Government Priorities produced No Deviation None Approved submission and report Number of research reports on government priorities produced Number of periodic reports on international commitments produced 1 research report on government priorities produced Achieved 1 periodic report on international commitments 1 Periodic Report on International Commitment produced No Deviation None Approved submission and the Report 2 periodic reports on international commitments produced Achieved 24
Performance Status PROGRAMME 3 (PSCKM): QUARTER 4 PERFORMANCE 2020/21 Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Output Indicator Annual Target 2020/21 Q4 Target Achie ved Not Achiev ed Sub-programme: Monitoring and Evaluation Analysis report on the 5 departmental Strategic Plans and Annual Performance Plan developed and approved 1 Annual Performance Monitoring reports produced 5 Strategic Plans analysed A submission for approval and approved analysis Report Number of strategic plans analysed 10 government strategic plans analysed No Deviation N/A Achieved One annual performance monitoring report produced No Deviation None Approved Submission with Annual Performance Monitoring Report Approved Submission with Inception report Number of annual performance monitoring reports produced 1 annual performance monitoring report produced Achieved Number of inception report for the evaluation on empowerment of women produced 1 inception report for the evaluation on the empowerment of women produced 1 inception report for the evaluation on the empowerment of women produced 1 inception report for the evaluation on the empowerment of women produced No Deviation None Achieved 25
PROGRAMME 3 (PSCKM): QUARTER 4 PERFORMANCE 2020/21 Performan ce Status Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Annual Target 2020/21 Output Indicator Q4 Target Achie ved Not Achi eve d Sub programme International Relations Number of partnerships and collaborations established collaboration established Number of multilateral and bilateral engagements on women, youth and persons with disabilities coordinated - - - - One partnership and - - One engageme nt Multilateral Engagement Report on South African s participation in the 6th IBSA Women s Forum Ministerial Meeting Approved submission with Report 5 multilateral and bilateral engagements No Deviation N/A Achieved 26
PROGRAMME 3 (PSCKM): QUARTER 4 PERFORMANCE 2020/21 Annual Target 2020/21 Performance Status Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Output Indicator Q4 Target Achie ved Not Achieved Sub-programme: Stakeholder Coordination and Outreach Number stakeholder engagements on empowerment of women, youth persons disability conducted of 3 stakeholder engagements conducted 3 Reports on Stakeholder Engagements No Deviation N/A Approved submission with 3 reports 12 stakeholder engagement s conducted Achieved UNCSW65th session report held on the first of March Report on Virtual Conference on mainstreaming Gender into National Strategy for Implementation of the (AfCTA) for Women s Economic Empowerment held on the 8th March, International Women s Day the and with Taxi Gender Sensitization in collaboration with SANTACO Report held on 23rd March 2021 at Kimberley Taxi Rank 27
PROGRAMME 4: PERFORMANCE INFORMATION FOR Q4 Figure below provides a graphic of overall performance of Programme 4 in relation to set Quarter 4 targets outlined in the DWYPD 2020/21 Annual Performance Plan. Out of 4 targets planned, 2 (50%) targets were achieved, while 2 (50%) targets were not achieved 4 (100%) Programme 4: Performance for Q4 2020/21 4 3 2 (50%) 2 (50%) Total Targets Achieved 2 Not Achieved 1 0 Total Targets Achieved Not Achieved 28
PROGRAMME 4 (RPD): QUARTER 4 PERFORMANCE 2020/21 Performa nce Status Q4 Actual Output Reason for Deviation Corrective Measures Verificatio n Source Annual Target 2020/21 Output Indicator Q4 Target Sub-programme: Rights of Persons with Disabilities Legislative report for the development of Disability Rights Bill produced Legislative report for the development of Disability Rights Bill produced Legislative report for the development of Disability Rights Bill produced Legislative audit completed and issue paper completed with comments from the committee of experts The process of the draft Bill is determined by the Law Reform Commission. drafting process. Submissi on to be routed to Minister in Q4 Evidenc e Not Achieved Legislati ve Audit and issue paper Frameworks on Disability Rights Awareness Campaigns, as well as Framework on Self- Representation by Persons with Disabilities developed Frameworks on Disability Rights Awareness Campaigns, as well as Framework on Self- Representation by Persons with Disabilities developed Frameworks on Disability Rights Awareness Campaigns, as well as Framework on Self- Representation by Persons with Disabilities developed Frameworks on Disability Rights Awareness Campaigns, as well as Framework on Self-Representation by Persons with Disabilities developed The Framework to undergo next phase of consultation with Nedlac and then through to Cabinet system Submissi on on the framewor ks to be routed to DG and Minister Evidenc e Not Achieved Framewo rks 29
PROGRAMME 4 (RPD): QUARTER 4 PERFORMANCE 2020/21 Performa nce Status Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Output Indicator Annual Target 2020/21 Q4 Target Sub-programme: Rights of Persons with Disabilities Number of reports on compliance with national/int ernational obligations for rights of persons with disabilities One status report on Disability Inclusion in Departmental Strategic Plans and APPs for 2021-2024 developed One status report on Disability Inclusion in Departmental Strategic Plans and APPs for 2021-2024 developed One status report on Disability Inclusion in Departmental Strategic Plans and APPs for 2021-2024 developed No Deviation None Approved report Achieved Approved Ministerial submission DG letters DPME Guidelines on Assessment of Draft Strategic Plans and Annual Performance Plans One annual performance monitoring report on inclusion of persons with disabilities produced One annual performance monitoring report on inclusion of persons with disabilities produced One annual performance monitoring report on inclusion of persons with disabilities produced No Deviation None Report Achieved Ministerial submission 30
PROGRAMME 5: PERFORMANCE INFORMATION FOR Q4 Figure below provides a graphic of overall performance of Programme 5 in relation to set Quarter 4 targets outlined in the DWYPD 2020/21 Annual Performance Plan. Out of 4 targets planned, all 4 (100%) targets were achieved. 4 (100%) . 4 (100%) Programme 5 Performance for Q4 2020/21 4 3 Total Targets Achieved 2 Not Achieved 1 0 (0%) 0 Total Targets Achieved Not Achieved 31
PROGRAMME 5 (NYD): QUARTER 4 PERFORMANCE 2020/21 Performanc e Status Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Outcome Indicator Annual Target Q4 Target Achi eved Not Achiev ed Sub-programme: National Youth Development - - National Youth Policy reviewed National Youth Policy reviewed 4 NYP Implementa tion reports produced - - - - NYP Implementation report produced NYP Implementation report Number of progress reports on monitoring and implementatio n of National Youth Policy produced NYP Implementat ion report produced No Deviation N/A Achieved Ministerial submission 32
PROGRAMME 5 (NYD): QUARTER 4 PERFORMANCE 2020/21 Performanc e Status Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Outcome Indicator Annual Target Q4 Target Achi eved Not Achiev ed Sub-programme: National Youth Development Draft NYDA Amendment Bill refined Draft NYDA Amendmen t Bill refined Draft NYDA Amendment Bill refined Draft NYDA Amendment Bill refined No Deviation None Refined NYDA Amendment Bill Achieved Ministerial Submission Consultation report NYDA Quarterly Assessment Report and Submission Number of NYDA monitoring reports produced 4 NYDA quarterly assessmen ts reports produced 1 NYDA quarterly assessment s reports produced 1 NYDA quarterly assessment report No Deviation None Achieved 33
PROGRAMME 5 (NYD): QUARTER 4 PERFORMANCE 2020/21 Performanc e Status Q4 Actual Output Reason for Deviation Corrective Measures Verification Source Outcome Indicator Annual Target Q4 Target Achi eved Not Achiev ed Sub-programme: National Youth Development Number of youth machineries convened 4 youth machinerie s convened 1 youth machinery meeting convened 1 youth machinery meeting convened No deviation None National Youth Machinery Report and Submission Achieved 34
PART D: Q4 HUMAN RESOURCE OVERSIGHT REPORT Q1 Q2 Q3 Q4 Approved posts 144 137 137 142 Filled posts 125 132 132 130 Funded vacancies 19 5 5 12 11 5 2 6 SMS vacancies (number and %) 23.9% 11.4% 4.5% 13.3% Vacancy rate 13.2% 3.6% 3.6% 8.5% Turnover rate 2.3% 2.2% 5.0% 9.1% Representation of women in SMS positions 51.4% 55.3% 54.8% 51.3% Representation of people with disabilities 4.7% 5.3% 5.3% 4.6% Employees trained - 31 52 63 n/a 30 30 30 Signed Performance Agreements by 31 October 2020 (deadline extended due to Covid-19) (number and %) -% 76.9% 76.9% 76.9% Average number of day s sick leave taken 2.9 2.9 3.4 3.4 Average number of day s annual leave taken 10.3 12.4 14.9 14.9 35
STATUS OF VACANT POSTS: 31 MARCH 2021 Vacancy rate = 8.5% Post Status Subject to restructuring process 1. DDG: PSCKM 2. CD: Governance & Compliance, RPD 3. Administrative Secretary 4. Media Liaison Officer 5. Government Information Technology Officer (GITO) 6. D: GBVF Secretariat 7. DD: Research, Monitoring & Evaluation, GBVF Secretariat 8. DD: Coordination & Stakeholder Mgmt., GBVF Secretariat Advertised, in process At discretion of EA At discretion of EA Advertised, in process Advertised, in process Advertised, in process Advertised, in process Advertised, in process Advertised, in process Advertised, in process Advertised, in process 9. Senior State Accountant: Management Accounting 10. Assistant Executive Personal Assistant: ODG 11. Senior Secretary: Corporate Management 12. Senior Secretary: Stakeholder Coordination & Outreach 36
SERVICE TERMINATIONS: 31 MARCH 2021 Turnover rate = 9.1% Nature of Termination Number % of Total Terminations - - Dismissal 7 53.8 Resignation - - Retirement 2 15.4 Transfer to other Public Service Departments 1 7.7 Contract expiry/termination 2 15.4 Death 1 7.7 Withdrawal of Secondment 13 100.0 TOTAL 37
DISCIPLINARY MATTERS : 31 MARCH 2021 No financial misconduct was reported or investigated in 2020/21. No employees were on special leave. No employees were on precautionary suspension. One hearing resolved through settlement by resignation of employee. One hearing in process. 38
PART E: OVERALL FINANCIAL PERFORMANCE - PER PROGRAMME Actual Expenditure as % of Budget Final Expenditure as at 31 March 2021 Available Budget Programmes Appropriation R 000 R 000 R 000 % Administration 100 593 99 279 1 314 98,7% Social Transformation and Economic Empowerment 101 752 94 632 7 120 93,0% Policy Stakeholder, Coordination and Knowledge Management 31 373 25 139 6 234 80,1% Rights to Persons with Disabilities 11 983 8 196 3 787 68,4% National Youth Development 375 275 375 182 93 100,0% Total payments and estimates: 620 976 602 428 18 548 97,0% 39
OVERALL FINANCIAL PERFORMANCE - ECONOMIC CLASSIFICATION Actual Final Available Budget Expenditure as % of Budget Expenditure as at 31 March 2021 Economic Classification Appropriation Compensation of employees 112 542 110 311 2 231 98,0% Goods and services 57 930 43 270 14 660 74,7% Transfers and subsidies 446 823 446 818 5 100,0% Machinery and equipment 3 681 2 029 1 652 55,1% Total economic classification 620 976 602 428 18 548 97,0% CGE NYDA 78 615 367 820 78 615 367 820 - - 100,0% 100,0% 40
DEPARTMENTAL FINANCIAL OVERVIEW The final appropriation for the department is R620.9 million with actual expenditure of R602.4 million which translates to 97.0%. Programme 1: Administration R1 314 million Payment for capital assets R1 314 million The under spending in this category of expenditure is mainly due to the two (2) new functions that the Department received namely Rights of Persons with Disabilities (RPD) and National Youth Development (NYD). The office accommodation lease expired on 30 November 2020, extension was sought through National Treasury (NT) as the Department is in the process of obtain office accommodation. The funding for R666 thousand was earmarked to procure furniture and equipment for the NYD unit as the transfer into the department did not include furniture and office equipment. The department also had to renew its Microsoft Licenses and the award was done in March 2021. However, the payment could not be effected before 31 March 2021, and the funding was included in the 2020-/21 financial year roll-over request to NT amounting to R648 thousand. 41
DEPARTMENTAL FINANCIAL OVERVIEW Programme 2: Social Transformation and Economic Empowerment R7 120 million Goods and Services R7 040 million The underspending is mainly in relation to 3 areas namely the establishment of the National Council on Gender- Based Violence and Femicide (NCGBVF), travel and subsistence and operating payments. The NCGBVF was earmarked to be of the ground during the 2020/21 financial year, but due to challenges in the manner of establishment of the Council, the project had to be delayed. Based on this a secretariat was created as an interim measure but the appointments only happened late in March 2021 and early in April 2021. The earmarked funding that remained unspent has been included in the 2020/21 financial year roll-over request to NT amounting to R3 650 million. The unspent funding amounting to R1 970 million in relation to the travel and subsistence were due to the restrictions on travel linked to the facilitation of various projects on gender-based violence and Femicide and Sanitary Dignity campaigns. Unspent funds amounting to R1 420 million in relation to operating payments is linked to the provision of content material printed to be issued as part of the campaign on gender-based violence and Femicide and the establishment of the NCGBVF. 42
DEPARTMENTAL FINANCIAL OVERVIEW Programme 3: Policy, Stakeholder Coordination and Knowledge Management R6 234 million Compensation of employees R1 201 million The underspending is attributable to the vacant post of the Deputy Director-General : Policy Stakeholder Coordination and Knowledge Management that was not filled as a result of organizational redesign process that started in 2020. Goods and Services R4 887 million The unspent funds amounting to R890 thousand is mainly due to the lockdown restrictions that limited travel and suspended / postponed physical meetings in relation to the research undertaking on Government Priorities as well as Policy Round Tables. Also, the funding amounting to R895 thousand for International Travel was not spent as travel was suspended which have a major impact on the signed treaties between South Africa and other countries. R1 764 million relating to Public gatherings and Engagements in Stakeholder Coordination and Outreach was not spent due to Covid-19 Restrictions. The appointment of the service provider to conduct a Formative Evaluation on the GRPBMEAF was delayed due to technical challenges and as a result, all travel and subsistence in relation to this project did not take place also linked to travel restrictions due to COVID-19. Funding that was unspent in this regard amounted to R1 338 million. 43
DEPARTMENTAL FINANCIAL OVERVIEW Programme 4: Rights of Persons with Disabilities R3 787 million Compensation of employees R1 026 million The underspending is attributable due to the vacant post of the Chief Director: Governance and Compliance, Rights of Person with Disabilities that was not filled because of organizational redesign process that started in 2020. Goods & Services R2 684 million The unspent funds amounting to R2 684 million is main due to delay in the implementation of the Research projects to harmonise Disabilities Rights Reporting Instruments and Legislative Audit for Disability Rights Bill. Also, the lockdown restrictions limited travel and suspended / postponed physical meetings in relation to Provincial Workshops, Universal Access Audits, Conference of State Parties, African Union Workshops, consultative meetings on Disability Rights Bill, Workshops on Disability Rights Frameworks, Presidential Working Group meetings, National Disability Rights Machinery meetings and Albinism Consultative workshops 44
AUDIT ACTION PLAN PROGRESS REPORT AS AT 31 MARCH 2021 2019/20 Findings # of findings in process of being addressed # of findings not addressed yet # of # of findings cleared Unit findings ICT 7 2 5 0 28,6% SCM 5 5 0 0 100,0% Strategic Management 7 7 0 0 100,0% HRM 3 3 0 0 100,0% Finance 4 3 1 0 75,0% Total 26 20 6 0 76,92% 23,08% 0,00% 45
UNAUTHORISED, IRREGULAR AND FRUITLESS AND WASTEFUL EXPENDITURE AS AT 31 MARCH 2021 Unauthorised expenditure The department did not incur unauthorised expenditure during the quarter under review. The department incurred irregular expenditure amounting to R1 079 681.20 The amount of R 1 079 681.20 incurred relate to the security contract that was identified as irregular expenditure during the audit of 2017/18 financial year. The determination/investigation process is still in progress. The outcome will be discussed with the Accounting officer by 31 July 2021. Fruitless and wasteful expenditure The department did not incur fruitless and wasteful expenditure during the quarter under review. 46
DEVIATIONS AS AT 31 MARCH 2021 The department incurred deviations amounting to R 16 049 271.84 Deviation Date 2020/11/12 Single Source Deviation Amount R396 101.00Tractor Outdoor Pin point Media and JC De Caux R98 800.00SANTACO Name of Service Provider Deviation Status Approved DevApprove Date 2020/11/12 Deviation Type Deviation Description Billboards in various Provinces for 16 days of Activism Appointment 2020/11/12 Single Source Taxi association - Branding of Taxi's in EC Province for 16 days of Activism Printing of Annual report Approved 2020/11/12 Appointment 2020/12/03 Variation R103 117.50Ovu Communication Approved 2020/12/07 2021/03/03 Obtaining less than 3 quotes for amounts > R2,000 2021/10/20 Extension of contract R15 255 468.84Sugar Creek Trading R98 000.00Ramza Media Consulting Live broadcast Youth Development Launch Approved 2021/03/03 Extension of Office Accommodation Approved 2020/12/01 2021/03/12 Obtaining less than 3 quotes for amounts > R2,000 R97 784.50Shereno Printers CC Printing of the APP 2021/22 FY Approved 2021/03/12 47
MAJOR EVENTS UNDERTAKEN DURING 4Th QUARTER Enterprise Trade Fair for Women, Youth and Persons with Disabilities, Number of Participants Duration Venues and Facilities : 106 : 4 Hours : Virtual DWYPD Radio Talk Show Capacity Building Workshop, Pretoria, Gauteng Number of Participants Duration Venues and Facilities : 80 : 4 Hours : Virtual 48
MAJOR EVENTS UNDERTAKEN DURING 4Th QUARTER IORA Webinar on Gender responsive Procurement Number of Participants Duration Virtual : 30 : 3 Hours : No costs SheTradesZa Awareness Webinar Number of Participants Duration Virtual : 120 : 3 Hours : No costs Sanitary Dignity Quarterly National Task Team Meeting Size of delegation Duration Virtual : 28 : 09h00 13h00 : No costs 49
INTERNATIONAL OBLIGATORY / TRAVEL UNDERTAKEN DURING 4th QUARTER Validation of draft SADC Guidelines on developing and implementing national gender action plan Number of Participants Duration Virtual : 67 : 29 March 2021 : No cost Virtual regional workshops on GBV data and on GBV prevention coordination mechanisms Number of Participants Duration Virtual : 39 : 24 March 2021 25 March 2021 : No cost 13th CANADA-SOUTH AFRICA ANNUAL CONSULTATIONS Number of Participants Duration Virtual : 57 : 25 March 2021 : No cost 50
