Understanding Formal Invitation Card Etiquette
Formal invitations play a significant role in conveying important event details and setting the tone for the occasion. They provide complete information including the occasion, names of hosts and invitees, date, time, venue, and more. The format of formal invitations follows specific guidelines, using formal language and omitting personal details like the host's signature. RSVP requests are common in formal invitations. Knowing the characteristics and design of formal invitations is essential for creating a memorable and respectful invite.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
E N D
Presentation Transcript
INVITATION CARD ILE PERSEVERANCE SECONDARY ENG DEPT
WHY WRITE INVIATION CARDS To invite someone for an occasion, we use the written form Invitation. Invitations are generally printed cards/letters through which we invite our guests on some auspicious occasions like wedding, birthday, wedding anniversary, baby shower, house warming, the inauguration of a shop/factory, etc. Invitations are of two types: (a) Formal (b) Informal. These can be printed on cards or can be drafted in the form of letters.
Main Characteristics of an invitation: An invitation is a complete information. It answers the questions: who, whom, when, where, what time and for what. The important components of an invitation, therefore, are: Occasion(what) Name(s) of the invitee(s) (whom) Name(s) of the host(s) (who) Date, time(when) venue(where) Name(s) of the chief guest or special invitees, in case of an official invitation.
Format of Formal Invitations cards In case of formal invitations, each of the following is written in a separate line: Title (Can be a festival e.g. Christmas Or name of an organisation e.g. Trotters school) Names of the hosts (Mr. and Mrs. Payet) Name of the invitee (in case of a formal letter of invitation) Formal phrase of invitation, for example: Request your benign presence/company Seek your auspicious presence Solicit your gracious presence on the auspicious occasion Request the pleasure of your company Feel honoured to invite you Requests you to kindly grace the auspicious occasion Date, time and venue of the event.
Characteristics of Formal Invitations cards: These are written in the third person( they ) instead of first person (I, We ). In case a VIP is invited as the chief guest, the name of the VIP must appear prominently. Name of the invitee is not to be included. The addressee s address is to be written only on the envelope. Simple present tense is to be used. The date of writing is not to be given.
There is no signature of the host. The abbreviation RSVP (French: respondez sil vous plait) i.e. Pleasereply is written below on the left side with name(s), address and phone number of the host(s). Enclose the invitation in a box. Use between 100-150 words. Use formal words: kindinvitation , greatpleasure , regret , etc.
Trotters School Requests the pleasure of your company on the inauguration of their JUNIOR WING Little Angels as per the details given below: Date: 6th October 2020 Time: 9 am, onwards Venue: School Campus Lunch: 2 pm Cultural Programmes: 4pm RSVP RSVP Martin Jay 2547890 2534721
WEDDING CELEBRATION Together with their families Catherine & & Liam Requests the honour of your presence at their wedding Catherine Liam To be held on Saturday, February 9,2021 at 9:00am Venue: The Garden Centre, Anse Royale Thereafter reception at the same venue. Song of Solomon 3:4 I have found the one whom my soul loves Theme colours: Gold, white and red Song of Solomon 3:4 I have found the one whom my soul loves YOU ARE WELCOME! RSVP RSVP Liam Cathrine 2533896 2542146 See map overleaf for directions.
2. Writing Informal Invitations Written in a letter form, in an informal format. Like an ordinary letter. Such letters are very persuasive in nature. Written to individuals and is written in the first person. Salutation is dear + name . Complimentary close Yourssincerely . Date of writing the invitation is given. Sender s address appears on the left-hand side. Various tenses used to suit the sense. Do not use any formal expressions, but use informal words and expressions(no short forms)
Perseverance Mahe Seychelles 2 May 2020 Subject: Invitation to Dinner Dear Sir/Madam, We are glad to inform you that we are hosting a dinner party on the occasion of my grandparents golden wedding anniversary. We hereby request the honour of your presence and blessings on the auspicious occasion It will be held on 3rd January 2021 from 8pm onwards. The venue is Pam s catering Hall near the new Clock s Tower building. Hope to see you there Thanking you Yours sincerely Mr & Mrs Payet
Perseverance Secondary School Mahe 20 October 2020 Mr. Payet English River Mahe Subject: Invitation to Annual Sports Day Dear Sir We are glad to inform you that our school is celebrating its 20th Annual Sports Day on 30th October, 2020. It would be our honour if you could join us on the occasion as the Chief Guest of the day. Waiting for your confirmation. Yours truly Mr. Michel (Sports Secretary)
SUMMARY FORMAL INFORMAL Written in a box format Written in a letter form Written in third person First person Name of host & guest Date, time, venue Date, time , venue Occasion/Function Occasion/Function Informal Language Formal Language
Example of Acceptance of an invitation English River Mahe 17 December 2020 Subject: Reply to the Invitation Dear Sir Thank you for inviting me as a judge to the Literary Competition in Perseverance Sec. School to be held on December 23, 2020. I accept the same with pleasure. Yours sincerely Mr. Payet
Example of refusal of an invitation English River Mahe 22 November 2020 Subject: Reply to the Invitation Dear Ms. Deepa Congratulations on your son s success and thanks for your invitation. I would have loved to be a part of your celebration but I am afraid I will not be able to attend the party due to some prior engagements. Please accept my sincere apologies. Yours truly Aaron
Tasks 1. As the Secretary of the Reading Club of Ile Perseverance Secondary School, draft a formal invitation in not more than 150 words for the inauguration of the club in your school. 2. You have received an invitation to be the judge for a dance competition at Ile Perseverance School. Send a reply in not more than 150 words, confirming your acceptance. You are Terone/Aurelie .
3. You are hosting your 14th Birthday on December 20, 2020.Write letter to your friend Joshua/Jesicah inviting her for the party. In your letter, give her directions to the venue of the party as well as the theme colour. Write between 100-150 words. 4. Your class is planning an end of term lunch. The venue will be at Beau Vallon Beach. Design a card to all your subject teachers inviting them for the class lunch. Write between 100-150 words.
