Understanding Error Codes in Customs CDS Tariff Training Module 11

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This module focuses on interpreting error messages, identifying issues, and correcting errors in Customs CDS Tariff declarations. Learn about error code reference numbers, error descriptions, error locations, and how to fix common issues. Gain insights into cross-validation errors and protective marking practices. Enhance your understanding of error handling in Customs declarations for smoother processes.

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Customs CDS Tariff Training Module 11: Error Codes CUPID Team July 2021 CDS Tariff Training | July 2021 | 1

Module 11: Error Codes Module Contents: Reading and understanding the Error Message Error Code Reference Numbers Description of Error Location of the error Identifying the problem Correcting the error Cross-field validation errors Protective marking Unclassified CDS Tariff Training | July 2021 | 2 OFFICIAL

Module 11: Error Codes Reading and understanding the Error Message: The reference number for the error, used to look up additional guidance Description of the error, what has gone wrong? what needs fixing? Location of the error where in the declaration is the problem? ValidationCode: CDS40011;CodeDescription: Missing data element value;PointerNames:Declaration->GoodsShipment- >GovernmentAgencyGoodsItem(1)->Commodity->Classification AddInfoText: Missing additional code:[VATZ, X451] Declaration->Goods shipment this on its own implies issue is with header level information AddInfoText or AddInfoCode (if present) will give additional information on the specifics of the error, e.g., Code missing form DE 6/17 and the options to choose from What type of error has been made? Government AgencyGoodsItem(x) this indicates the issue is on a particular goods item. (number in brackets says which goods item is involved) Protective marking Unclassified CDS Tariff Training | July 2021 | 3 OFFICIAL

Module 11: Error Codes Error Code Reference Number: ValidationCode: CDS40045;CodeDescription: Missing document;PointerNames: Declaration->GoodsShipment->GovernmentAgencyGoodsItem(1)- >AdditionalDocument;FriendlyName: Doc Code Statement ValidationCode: CDS40045; This provides the reference number for the specific error. It can be used to look up additional guidance on the error and what action is required to fix it. https://www.gov.uk/government/publications/customs-declaration-service-error-codes Protective marking Unclassified CDS Tariff Training | July 2021 | 4 OFFICIAL

Module 11: Error Codes Description of the Error ValidationCode: CDS40045;CodeDescription: Missing document;PointerNames: Declaration->GoodsShipment->GovernmentAgencyGoodsItem(1)- >AdditionalDocument;FriendlyName: Doc Code Statement CodeDescription: Missing document; The description gives you an overview of what is wrong, in this case a document that is required to declare the goods is missing This part of the error code will give you an initial idea of what is wrong. Protective marking Unclassified CDS Tariff Training | July 2021 | 5 OFFICIAL

Module 11: Error Codes Location of the Error ValidationCode: CDS40045;CodeDescription: Missing document;PointerNames: Declaration->GoodsShipment->GovernmentAgencyGoodsItem(1)- >AdditionalDocument;FriendlyName: Doc Code Statement PointerNames: Declaration->GoodsShipment-> Where the error code shows only Declaration->GoodsShipment-> this means the error is with a header level (consignment) level data element. PointerNames: Declaration->GoodsShipment->GovernmentAgencyGoodsItem(1) Where Declaration->GoodsShipment-> is followed by GovernmentAgencyGoodsItem(xx) this means the error is with a specific item on the declaration. The number in brackets, in this example (1) indicates the goods item with the error, in this case item number 1. Multiple instances of the same error may be received for each goods item that contains the error. Protective marking Unclassified Declaration->GoodsShipment->GovernmentAgencyGoodsItem(1) OFFICIAL

Module 11: Error Codes Identifying the problem: ValidationCode: CDS40045;CodeDescription: Missing document;PointerNames: Declaration->GoodsShipment->GovernmentAgencyGoodsItem(1)- >AdditionalDocument;FriendlyName: Doc Code Statement AddInfoCode: Y;AddInfoText: The measure type '705' on commodity code '3926909790' has a measure condition AddInfoCode: 29;AddInfoText: The measure condition 'Y' has an action code AddInfoCode: C064;AddInfoText: The measure type '705' on commodity code '3926909790' requires document AddInfoCode: Y904;AddInfoText: The measure type '705' on commodity code '3926909790' requires document AddInfoCode: All;AddInfoText: Either of those document needs to be supplied Protective marking Unclassified CDS Tariff Training | July 2021 | 7 OFFICIAL

Module 11: Error Codes Identifying the problem: ValidationCode: CDS40045;CodeDescription: Missing document;PointerNames: Declaration->GoodsShipment->GovernmentAgencyGoodsItem(1)- >AdditionalDocument;FriendlyName: Doc Code Statement AdditionalDocument;FriendlyName: Doc Code Statement This part of the message gives you the detail on what has actually gone wrong. In this case a document code statement. This combined with the CodeDecription: Missing document tells the user that a document code, and its associated details are missing from the declaration. This may be supported by additional information Text or Codes to expand on what is required for that missing document Protective marking Unclassified CDS Tariff Training | July 2021 | 8 OFFICIAL

Module 11: Error Codes Identifying the problem: ValidationCode: CDS40045;CodeDescription: Missing document;PointerNames: Declaration- >GoodsShipment->GovernmentAgencyGoodsItem(1)->AdditionalDocument;FriendlyName: Doc Code Statement AddInfoCode: Y;AddInfoText: The measure type '705' on commodity code '3926909790' has a measure condition This tells the user that commodity code 3926909790 has a tariff measure that requires a document to be declared AddInfoCode: 29;AddInfoText: The measure condition 'Y' has an action code This tells the user which measure on the commodity code is missing its document, this is important to check as there may be more than one measure against the commodity code AddInfoCode: C064;AddInfoText: The measure type '705' on commodity code '3926909790' requires document AddInfoCode: Y904;AddInfoText: The measure type '705' on commodity code '3926909790' requires document AddInfoCode: All;AddInfoText: Either of those document needs to be supplied These three parts of the error message show which documents are available to choose form in order to satisfy the tariff measure and resolve the error. Only 1 of the listed documents is needed. Protective marking Unclassified CDS Tariff Training | July 2021 | 9 OFFICIAL

Module 11: Error Codes Correcting the error: ValidationCode: CDS40045;CodeDescription: Missing document;PointerNames: Declaration->GoodsShipment->GovernmentAgencyGoodsItem(1)- >AdditionalDocument;FriendlyName: Doc Code Statement In this instance the full error code (see slides 4 9) is telling the user that either document code C604 or document code Y904 is required in DE 2/3 when declaring commodity code 3926909790. To resolve the error, each document code should be looked up in Appendix 5A to see which is the appropriate document to use and a document statement for that code must be added to DE 2/3. Once the document code and associated statement has been entered correctly on the declaration the error will be resolved. Refer to the Error Codes guidance on Gov.UK for more information on what to do to fix the error. Protective marking Unclassified CDS Tariff Training | July 2021 | 10 OFFICIAL

Module 11: Error Codes Cross-field validation errors ValidationCode: CDS12100;CodeDescription: Relation error: Combination of Trade terms (D.E. 4/1) and Addition/Deduction code (D.E .4/9) is not allowed;PointerNames: Declaration->GoodsShipment- >TradeTerms->ConditionCode;FriendlyName: Delivery Terms ValidationCode: CDS12100;CodeDescription: Relation error: Combination of Trade terms (D.E. 4/1) and Addition/Deduction code (D.E .4/9) is not allowed;PointerNames: Declaration->GoodsShipment- >CustomsValuation->ChargeDeduction->ChargesTypeCode;FriendlyName: Header Addition/Deduction Code Cross field validation errors will return two error responses, one for each data element that causes the conflict. The two messages have to be read together to fully understand the error. In this example, the delivery terms declared in DE 4/1 do not agree with the additions and deductions declared in DE 4/9. One error message is for DE 4/1: TradeTerms->ConditionCode;FriendlyName: Delivery Terms the second is for 4/9: >CustomsValuation->ChargeDeduction->ChargesTypeCode;FriendlyName: Header Addition/Deduction Code Protective marking Unclassified CDS Tariff Training | July 2021 | 11 OFFICIAL

Module 11: Error Codes Cross-field validation errors ValidationCode: CDS12056;CodeDescription: Relation error: Provided Authorisation Type (D.E. 3/39) requires specific document in Additional Documents;PointerNames: Declaration- >AuthorisationHolder(1)->CategoryCode;FriendlyName: Auth. Holder Type ValidationCode: CDS12056;CodeDescription: Relation error: Provided Authorisation Type (D.E. 3/39) requires specific document in Additional Documents;PointerNames: Declaration->GoodsShipment- >GovernmentAgencyGoodsItem->AdditionalDocument->TypeCode;FriendlyName: Document Code Type ValidationCode: CDS12056;CodeDescription: Relation error: Provided Authorisation Type (D.E. 3/39) requires specific document in Additional Documents;PointerNames: Declaration->GoodsShipment- >GovernmentAgencyGoodsItem->AdditionalDocument->CategoryCode;FriendlyName: Document Code - Category In this example, 3 error messages are received for a single cross-field validation conflict. An Authorisation type declared in DE 3/39 requires a corresponding document in DE 2/3 to provide the authorisation number. Protective marking Unclassified CDS Tariff Training | July 2021 | 12 OFFICIAL