Understanding Business Inquiry Letters - Types and Examples
Business inquiry letters play a crucial role in establishing communication and gathering information between businesses. This article explores the types of inquiry letters, such as import, domestic, export, and personal, with detailed examples for each type. Learn how to effectively communicate your inquiries, including requesting quotations, samples, terms, and more.
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LETTER ON BUSSINESS SITUATION BY SUGENG EDY MULYONO, SS., M.Hum
LETTER OF INQUIRIES An Inquiries (also spelt enquiry) is sent when a bussinessman wants some informations, especially about : 1. The Supply of goods 2. Leagiets or catalogues 3. Quotation or prices 4. Samples 5. Terms and Discounts 6. Availablity of goods 7. Delivery times and deadline 8. Method of transport 9. Insurance
He will save unneccessary correspondence by giving full details that are relevant. If a prospective customer approaches suppliers for the first time, it is useful to tell them something about his own bussiness, the kinds of goods he needs and for what purpose they are required. In the case of customers of long standing or repeat orders, the inquiry may be very simple. Often a phone call or a postcard will do.
Letter of Inquiry There are 4 kinds of Letter of Inquiry : 1. Import Inquiry 2. Domestic Inquiry 3. Export Inquiry 4. Personal Inquiry
1.Import Inquiry A chicago bussinessman writes to an English manufacturer MATHEW & WILSON LADIES CLOTHING 421 MICHIGAN AVENUE CHICAGO, III.60602 Messrs Grant & Clarkson 148 Mortimer Street London WIC37D England September 29, 2017 Gentleman: We saw your woman s dresses and suits at the London Fashion Show held in New York on August 17. The lines you showed for teenangers, the Swinger dresses and trouser suits, would be most suitable for our market. Would you kindly send us your quotation for spring and summer clothing that you could suppy to us by the end of December next. We would require 2000 dresses and suits in each of sizes 10-14, and 500 in size 8 and 16. Please quote c.i.f Chicago prices. Payment is normally made by letter of credit. Thank you for an early reply. Very truly yours, P Wilson Jr. Buyer
2. Domestic Inquiry BUNBURY ESTATE BUILDERS, 17 Fen Road. London EC35AP Central Instalations, Glassgow 29th October 2017 Dear Sirs, With regard to your advertisement in the Builder Journal of 5 September, We would ask you to let us have a quotation for the new bathroom shower which are decribed. As the building constructor we erect about a hundred houses and two or three blocks of flats this year. If your equipment is good quality, and we recive a favourableoffer, wemay be able to place large order with you We look forward to hearing from you soon. Yours Faithfully
3. Export Inquiry An Export agent writes to manufacturer. WORLDWIDE DEALERS Ltd. Connaught Centre, Hongkong The Victoria Cycle Works P.o Box 9271 Melbourne June 25, 2017 Dear Sirs, Our bussiness agents in Indonesia has asked us for quotation for 10.000 bicycle to be exported to Thailand, Vietnam, Philliphine, and Malaysia. Please let us know what quantities you are able to deliver at regular intervals, quoting your best terms f.o.b Brisbane. We shall handle export formalities, but would ask you to calculate container transport to Brisbane for onward shipment. Sincerely Yours,
4. Personal Inquiry 13 Garston Road, Bournemouth hants Mr. S Hampire, Hampshire s Hardware Store, 3211 High Street 4th April 2017 Dear Mr Hampshire, When I was in your shop this evening I looked in vain for a STIRTIP mixer, similar to the one I bought from you two years ago. I am so delighted with my own mixer that I would have like to buy another one for my mother who has a hobby in making cakes and breads. However, your assistant told me that you do not stock this mixer anymore. Would you please inquire if the STIRTIP mixer is still obtainable from the manufacturer. I should be obliged to you for your assistant in this matter. Yours Sincerely,
Kinds of Phrases or sentences commonly used on the Letter of Inquiry We are retailers/importers/wholesalers in the....trade, and would like to get in touch with suppliers/manufacturers of...... We have heard of your products. Please sent us prices and samples of...... Would you please lets us have a firm offer for..../your current catalogue showing.... We read your advertisement. We require ....for immediate delivery and are interested in buying and would like to have further details and would like to introduce these goods. Would you kindly quote your best prices and terms of payment for.... What qualities are you able to supply from stocks? We are in the market for..... We are interesting 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
11. If your prices is competitive/ If the quality of the goods comes up to our expectation/ If the sample meet with our customers approval we can not probablylet you have regular orders. 12. There is a promising market here for ggood quality office machines, and we may be able to place large orders with you. 13. We look forward to receiving your quotation/prices/reply by return/as soon as possible. 14. Thank you in advance for any information you can give us. 15. An early answer would be appreciated. 16. We normally effect payment by letter of credit. 17. Payment will be made by cheque/ bank transfer. 18. Please sent us a pro-forma invoice for your customs purposes.
