Technical Advisory Committee Meeting Local Assistance Update Oct. 26, 2022
Update includes details on CTC Meetings deadlines, Inactive Invoices submission, Disadvantaged Business Enterprise requirements, and Quality Assurance Program updates. Contact information for assistance provided. Stay informed about essential updates for local assistance projects.
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TECHNICAL ADVISORY COMMITTEE MEETING LOCAL ASSISTANCE UPDATE Oct 26, 2022 Tifini Tran District Local Assistance Engineer Caltrans District 12 Tifini.Tran@dot.ca.gov (657) 328-6275 Mirna Beshay Tadrous Local Assistance Area Engineer Caltrans District 12 mirna.beshaytadrous@dot.ca.gov (657) 328-6640
TECHNICAL ADVISORY COMMITTEE MEETING LOCAL ASSISTANCE UPDATE TABLE OF CONTENTS PAGE | UPDATE ITEM 1 CTC Meetings 2 Inactive Invoices 3 Disadvantaged Business Enterprise 4 Quality Assurance Program 5 Active Transportation Program 6 Clean California Local Grant Program 7 Clean California (Cont.) 8 HSIP 9 Buy America 10 CRRSAA 11 Training 12 Title VI 13 Staff Assignments/Contacts
CTC Meetings Deadlines to submit allocations and time extensions to District Local Assistance: October 10, 2022 for the December 2022 CTC Meeting 1
Inactive Invoices The current inactive quarter began on October 1, 2022 The deadline to submit inactive invoices is November 23, 2022 The official inactive list can be viewed here: https://dot.ca.gov/programs/local- assistance/projects/inactive-projects Agencies with inactive projects that still need invoice submittal as of 10/20/22: Anaheim 5055(191), 5055(193) Mission Viejo 5451(023) OCTA 6071(165) Placentia 5269(028) Santa Ana 5063(184), 5063(187), 5063(203) If you have questions or issues with submitting invoices, please contact your area 2 engineer/planner for further assistance
Disadvantaged Business Enterprise (DBE)/American with Disabilities Act (ADA) Exhibits 9-B and 9-C were due on June 30, 2022 9-B: Local Agency DBE Annual Submittal Form 9-C: Local Agency ADA Annual Certification Form Both forms are required for projects in order to get authorization and funding If you have questions about these forms, please contact Monroe Johnson at Monroe.Johnson@dot.ca.gov or (657) 328-6274 3
Quality Assurance Program (QAP) QAP needs to be updated and approved every 5 years Ensures that materials and work for each project conforms to contract plans and specs Required for projects in order to get authorization and funding See Chapter 16 of the LAPM for more information If you have questions about QAP, please contact Monroe Johnson at Monroe.Johnson@dot.ca.gov or (657) 328-6274 4
Active Transportation Program CTC will adopt the Statewide component of ATP Cycle 6 on December 7-8, 2022 MPO component should be posted May 2023 and finalized for the June 2023 CTC Meeting For more info and guidance, please see Caltrans ATP webpage: https://dot.ca.gov/programs/local-assistance/fed-and-state- programs/active-transportation-program 5
Clean California Local Grant Program (CCLGP) Cycle 2 has been announced for the Clean CA program thanks to the success of Cycle 1 Projected milestones for Cycle 2: January 2023 for call for projects April 2023 for project application deadline August/September 23 for project award notification Several workshops are planned for Cycle 2: Program Guideline Updates: November 3, 2022 and December 2022 Application Workshops: February through March 2023 6
Clean California (Cont.) Please see the Clean CA webpage for more info and how to register for the workshops: https://cleancalifornia.dot.ca.gov/local-grants/local-grant- program If you have questions about Clean CA, please contact Troy Andres at troy.andres@dot.ca.gov or (657)328-6310 7
HSIP HSIP Cycle 11 applications are currently under review, and project selection will be made later this year in December $174 M statewide for Benefit Cost Ratio (BCR) applications and $36 M for funding set-asides Cycle 11 will be state funded For more info and guidance, please see the Caltrans HSIP webpage: https://dot.ca.gov/programs/local-assistance/fed-and-state- programs/highway-safety-improvement-program 8
Buy America Caltrans has approved the standard special provision (SSP) for the new Buy America requirements, which is required for federal project authorization after November 9, 2022 Per FHWA, iron, steel, construction materials, and manufactured products used for federalized projects must be purchased under Buy America requirements after this date If you do not use Caltrans Specs, you will need to incorporate the updated 12-G for the required SSP language Link for more information about these new requirements: https://www.localassistanceblog.com/2022/09/21/update-build-america-buy-america- act-2-0/ 9
CRRSAA Coronavirus Response and Relief Supplemental Appropriations Act Passed in 2021 to assist states and local agencies with covering revenue losses due to COVID Over $14,591,402 has been apportioned across 33 projects in Orange County CRRSAA funds are distributed in Orange County under OCTA s Pavement Management Relief Funding (PMRF) For more information, please see Caltrans CRRSAA webpage: https://dot.ca.gov/programs/local-assistance/fed-and-state-programs/crrsaa 10
Training LTAP link for training registration and info: https://ca-ctap.org/index.cfm?pid=1609 Federal Aid Series Project Development: Design to Construction (Nov 16-17, Jan 11-12, Feb 8-9, Mar 15-16) Getting Your Federal Aid Started (Nov 29-30) Federal Rules for Contract Administration & Project Completion (Dec 1-2, Jan 18-19, Feb 15-16, Apr 20-21) Environmental Requirements (Dec 13-14) Local Assistance Training Day (Nov 3) Residents Engineer Academy (Nov 14-17 in 2022; Jan 9-12, Feb 6-9, and Mar 13-16 in 2023) 11
Title VI Title VI of the Civil Rights Act of 1964 prohibits discrimination by recipient of Federal assistance on the basis of race, color, and national origin, including the denial of meaningful access for limited English proficient (LEP) Persons. Requirements include but are not limited to: Title VI nondiscrimination statement Assurances (as part of the Master Agreement and Program Supplement Agreement. Designation of a Title VI Coordinator. Complaint Procedures. Data Collection. Training. Dissemination of Information. Contracts and Agreements. Environmental Justice. Public Hearings and Meetings. Right of Way activities. Construction contract compliance. Monitoring. Caltrans has also recently updated our webpage on Filing a Complaint, and it provides guidance to local agencies on how to process Title VI complaints. 12
TIFINI TRAN DISTRICT LOCAL ASSISTANCE ENGINEER Tifini.Tran@dot.ca.gov (657) 328-6275 Area Engineers Program Coordinator A&E (M. Beshay Tadrous, K. Nguyen backup) ATP (M. Johnson. K. Nguyen backup) Clean California (T. Andres, O. Luu backup) CRRSAA (R. Faraz, M. Johnson backup) CTC (M. Johnson, O. Luu backup) CWA (O. Luu) DBE (M. Johnson, J. Lawhead backup) ER (M. Johnson, K. Nguyen backup) FTA (O. Luu) HBP (J. Lawhead, M. Beshay Tardous backup) HSIP (M. Beshay Tadrous, K. Nguyen backup) Inactive (O. Luu) PE > 10 (O. Luu) PED (K. Nguyen) SB1 (R. Faraz, M. Johnson backup) STIP (R. Faraz) Title VI (O. Luu) Training (O. Luu) Troy Andres Troy.Andres@dot.ca.gov (657) 328-6310 Mirna Beshay Tadrous Reza Faraz Reza.Faraz@dot.ca.gov (657) 328-6270 Monroe Johnson Monroe.Johnson@dot.ca.gov (657) 328-6274 Mirna.Beshaytadrous@dot.ca.gov (657) 328-6640 Jonathan Lawhead Jonathan.Lawhead@dot.ca.gov (657) 328-6285 Oliver Luu Oliver.Luu@dot.ca.gov (657) 328-6267 Anh Nghiem Anh.Nghiem@dot.ca.gov (657) 328-6290 Kathleen Nguyen Kathleen.Nguyen@dot.ca.gov (657) 328-6362 Local Agencies Aliso Viejo (M. Beshay Tadrous) Anaheim (K. Nguyen) Brea (K. Nguyen) Buena Park (R. Faraz) Caltrans (R. Faraz) Costa Mesa (J. Lawhead) Cypress (J. Lawhead) Dana Point (K. Nguyen) Fountain Valley (J. Lawhead) Fullerton (K. Nguyen) Garden Grove (R. Faraz) Huntington Beach (M. Beshay Tadrous) Orange (O. Luu) Irvine (M. Beshay Tadrous) Laguna Beach (K. Nguyen) Laguna Hills (M. Beshay Tadrous) Laguna Niguel (M. Johnson) Laguna Woods (J. Lawhead) La Habra (M. Johnson) Lake Forest (M. Beshay Tadrous) La Palma (M. Johnson) Los Alamitos (J. Lawhead) Mission Viejo (J. Lawhead) Newport Beach (K. Nguyen) Orange County (O. Luu) Placentia (R. Faraz) Rancho Santa Margarita (K. Nguyen) San Clemente (M. Johnson) San Juan Capistrano (R. Faraz) Santa Ana (M. Beshay Tadrous) Seal Beach (M. Johnson) Stanton (M. Johnson) Tustin (M. Johnson) Villa Park (M. Johnson) Westminster (R. Faraz) Yorba Linda (M. Johnson) Regional Agencies OCTA (R. Faraz) TCA (R. Faraz) Mail Submissions to: 1750 E. 4th St. Suite 100 Santa Ana, CA 92705 NOTE: All D12 Local Assistance staff are currently teleworking due to the COVID-19 pandemic. Please email electronic submissions to the appropriate Local Assistance staff.
