Student Pass Management System Overview
Manage Student Pass
Process Flow
N
e
w
(
School admin
)
Issued
(UPB Admin)
Granted
(
School admin
)
Rejected
(UPB Admin)
Extended
(
School admin
)
Renewal
(
School admin
)
Submit Application
Form to UPB
Approved by
Immigration
Agenda
-
Register for Student Pass
-
Update application status and approval
results.
-
Generate reports.
Refer to Online Help for more details
C2-SP01:Register for Student Pass
•
Description:
–
This function allows School Admin to create
Visa/Permit for the Student
•
Granted Role:
–
School Admin
•
Menu Path:
–
Campus Community > Personal Information
(Student) > Identification > Citizenship > Visa
Permit Data
Manage Student Pass
Create New Student Pass
Application
Process Flow
N
e
w
(
School admin
)
Issued
(UPB Admin)
Granted
(
School admin
)
Rejected
(UPB Admin)
Extended
(
School admin
)
Renewal
(
School admin
)
Submit Application
Form to UPB
Approved by
Immigration
Create New Student Pass Application
Navigate to visa permit data page
1) Enter the Student ID
2) Click Search
Create New Student Pass Application
Click to view Student details
Create New Student Pass Application
Student Details Page
Create New Student Pass Application
1) Select and Choose the
Relationship with
Sponsor/Guarantor
2) Enter the Sponsor Name
Create New Student Pass Application
List of Visa/permit Status :
1)
Select ‘New’ when the student apply for a
new visa/permit
2)
Select ‘Renewal’ when student current
student pass has expired and applying a
new visa/permit
3)
Select “Granted” when student parent
submitted SAB letter to school after
approve by immigration
4)
Select ‘Extended’ when student parent
submitted immigration extended SAB
letter to school
5)
‘Issued’ and ‘Rejected’ reserved for UPB
Select status as ‘New’
- Status date default to current date
- Can be updated manually
Create New Student Pass Application
2) Last updated person and
Date/Time will automatically
update upon save
1) Click save button
Create New Student Pass Application
Manage Student Pass
Update Granted Student
Pass
Process Flow
New
(
School admin
)
Issued
(UPB Admin)
G
r
a
n
t
e
d
(
School admin
)
Rejected
(UPB Admin)
Extended
(
School admin
)
Renewal
(
School admin
)
Submit Application
Form to UPB
Approved by
Immigration
Navigate to visa permit data page
Update Granted Student Pass
1) Enter the Student ID
2) Click Search
Update Granted Student Pass
Click the "+" Button to Add a new row
Update Granted Student Pass
- Status date default to current date
- Can be updated manually
A new row is added
Select Status as ‘Granted’
Entry the expiry date
specified by immigration
Update Granted Student Pass
2) Last updated person and
Date/Time will automatically
update upon save
1) Click save button
Update Granted Student Pass
Manage Student Pass
Update Extended Student
Pass
Process Flow
New
(
School admin
)
Issued
(UPB Admin)
Granted
(
School admin
)
Rejected
(UPB Admin)
E
x
t
e
n
d
e
d
(
School admin
)
Renewal
(
School admin
)
Submit Application
Form to UPB
Approved by
Immigration
Create New Student Pass Application
Navigate to visa permit data page
1) Enter the Student ID
2) Click Search
Create New Student Pass Application
Click the "+" Button to Add a new row
Update Extended Student Pass
Update Extended Student Pass
- Status date default to current date
- Can be updated manually
A new row is added
Select Status as ‘Extended’
Enter the new extended
expiry date by immigration.
2) Last updated person and
Date/Time will automatically
update upon save
1) Click save button
Update Extended Student Pass
Manage Student Pass
Renewal Student Pass
Application
Process Flow
New
(
School admin
)
Issued
(UPB Admin)
Granted
(
School admin
)
Rejected
(UPB Admin)
Extended
(
School admin
)
R
e
n
e
w
a
l
(
School admin
)
Submit Application
Form to UPB
Approved by
Immigration
Create New Student Pass Application
Navigate to visa permit data page
1) Enter the Student ID
2) Click Search
Create New Student Pass Application
Click the "+" Button to Add a new row
Renew Student Pass Application
- Status date default to current date
- Can be updated manually
A new row is added
Select Status as
‘Renewal’
Renew Student Pass Application
1) Select and Choose the
Relationship with
Sponsor/Guarantor
2) Enter the Sponsor Name
Renew Student Pass Application
2) Last updated person and
Date/Time will automatically
update upon save
1) Click save button
Renew Student Pass Application
Manage Student Pass
Generate Reports
•
Description:
–
This function allows school admin to generate
checklist summary report
•
Granted Role:
–
School Admin
•
Menu Path:
–
Main Menu
>
Reporting tools > Query >
Query Viewer
Generate
Report
How to use
1.
Navigate to the screen via menu path
2.
Enter the Query Name
3.
Search
Refer also to Online Help
Generate
Report
Navigate to Query Viewer
page
1) Enter the Query Name
‘MOE_SP_RPT_ALL_SCH’
2) Click ‘Search’
3) Click ‘Excel’ to view the
report on excel
Generate
Report
1) Specify Institution to
‘MOE01’ and click on
Campus prompt button to
prompt for own school Code
2) Click ‘Search’
Generate
Report
Click ‘OK’ to Save File
Generate
Report
Generate
Report
End of Presentation
Thank You
Student Pass Management System provides a smooth process flow for renewal and issuance of student passes efficiently. The system allows School Admin to create new student pass applications and manage the renewal process seamlessly. It offers features like registering for student passes, updating application status, generating reports, and navigating through visa/permit data. Explore the detailed steps involved in managing student passes and creating new pass applications.
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Presentation Transcript
Process Flow Renewal (School admin) Issued Granted (School admin) (UPB Admin) Approved by Immigration New (School admin) Submit Application Form to UPB Rejected (UPB Admin) Extended (School admin)
Agenda - Register for Student Pass - Update application status and approval results. - Generate reports. Refer to Online Help for more details
C2-SP01:Register for Student Pass Description: This function allows School Admin to create Visa/Permit for the Student Granted Role: School Admin Menu Path: Campus Community > Personal Information (Student) > Identification > Citizenship > Visa Permit Data
Manage Student Pass Create New Student Pass Application
Process Flow Renewal (School admin) Issued Granted (School admin) (UPB Admin) Approved by Immigration New (School admin) Submit Application Form to UPB Rejected (UPB Admin) Extended (School admin)
Create New Student Pass Application Navigate to visa permit data page
Create New Student Pass Application 1) Enter the Student ID 2) Click Search
Create New Student Pass Application Click to view Student details
Create New Student Pass Application Student Details Page
Create New Student Pass Application 2) Enter the Sponsor Name 1) Select and Choose the Relationship with Sponsor/Guarantor
Create New Student Pass Application Select status as New List of Visa/permit Status : 1) Select New when the student apply for a new visa/permit 2) Select Renewal when student current student pass has expired and applying a new visa/permit 3) Select Granted when student parent submitted SAB letter to school after approve by immigration 4) Select Extended when student parent submitted immigration extended SAB letter to school 5) Issued and Rejected reserved for UPB - Status date default to current date - Can be updated manually
Create New Student Pass Application 2) Last updated person and Date/Time will automatically update upon save 1) Click save button
Manage Student Pass Update Granted Student Pass
Process Flow Renewal (School admin) Issued Granted (School admin) (UPB Admin) Approved by Immigration New (School admin) Submit Application Form to UPB Rejected (UPB Admin) Extended (School admin)
Update Granted Student Pass Navigate to visa permit data page
Update Granted Student Pass 1) Enter the Student ID 2) Click Search
Update Granted Student Pass Click the "+" Button to Add a new row
Update Granted Student Pass - Status date default to current date - Can be updated manually A new row is added Select Status as Granted Entry the expiry date specified by immigration
Update Granted Student Pass 2) Last updated person and Date/Time will automatically update upon save 1) Click save button
Manage Student Pass Update Extended Student Pass
Process Flow Renewal (School admin) Issued Granted (School admin) (UPB Admin) Approved by Immigration New (School admin) Submit Application Form to UPB Rejected (UPB Admin) Extended (School admin)
Create New Student Pass Application Navigate to visa permit data page
Create New Student Pass Application 1) Enter the Student ID 2) Click Search
Update Extended Student Pass Click the "+" Button to Add a new row
Update Extended Student Pass - Status date default to current date - Can be updated manually A new row is added Select Status as Extended Enter the new extended expiry date by immigration.
Update Extended Student Pass 2) Last updated person and Date/Time will automatically update upon save 1) Click save button
Manage Student Pass Renewal Student Pass Application
Process Flow Renewal (School admin) Issued Granted (School admin) (UPB Admin) Approved by Immigration New (School admin) Submit Application Form to UPB Rejected (UPB Admin) Extended (School admin)
Create New Student Pass Application Navigate to visa permit data page
Create New Student Pass Application 1) Enter the Student ID 2) Click Search
Renew Student Pass Application Click the "+" Button to Add a new row
Renew Student Pass Application - Status date default to current date - Can be updated manually A new row is added Select Status as Renewal
Renew Student Pass Application 2) Enter the Sponsor Name 1) Select and Choose the Relationship with Sponsor/Guarantor
Renew Student Pass Application 2) Last updated person and Date/Time will automatically update upon save 1) Click save button
Manage Student Pass Generate Reports
Generate Report Description: This function allows school admin to generate checklist summary report Granted Role: School Admin Menu Path: Main Menu > Reporting tools > Query > Query Viewer
How to use 1. Navigate to the screen via menu path 2. Enter the Query Name 3. Search Refer also to Online Help
Generate Report Navigate to Query Viewer page
Generate Report 1) Enter the Query Name MOE_SP_RPT_ALL_SCH 2) Click Search 3) Click Excel to view the report on excel
Generate Report 1) Specify Institution to MOE01 and click on Campus prompt button to prompt for own school Code 2) Click Search
Generate Report Click OK to Save File
End of Presentation Thank You
