Student Pass Management System Overview

Slide Note

Student Pass Management System provides a smooth process flow for renewal and issuance of student passes efficiently. The system allows School Admin to create new student pass applications and manage the renewal process seamlessly. It offers features like registering for student passes, updating application status, generating reports, and navigating through visa/permit data. Explore the detailed steps involved in managing student passes and creating new pass applications.

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Uploaded on Aug 12, 2024 | 0 Views

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Manage Student Pass

Process Flow Renewal (School admin) Issued Granted (School admin) (UPB Admin) Approved by Immigration New (School admin) Submit Application Form to UPB Rejected (UPB Admin) Extended (School admin)

Agenda - Register for Student Pass - Update application status and approval results. - Generate reports. Refer to Online Help for more details

C2-SP01:Register for Student Pass Description: This function allows School Admin to create Visa/Permit for the Student Granted Role: School Admin Menu Path: Campus Community > Personal Information (Student) > Identification > Citizenship > Visa Permit Data

Manage Student Pass Create New Student Pass Application

Process Flow Renewal (School admin) Issued Granted (School admin) (UPB Admin) Approved by Immigration New (School admin) Submit Application Form to UPB Rejected (UPB Admin) Extended (School admin)

Create New Student Pass Application Navigate to visa permit data page

Create New Student Pass Application 1) Enter the Student ID 2) Click Search

Create New Student Pass Application Click to view Student details

Create New Student Pass Application Student Details Page

Create New Student Pass Application 2) Enter the Sponsor Name 1) Select and Choose the Relationship with Sponsor/Guarantor

Create New Student Pass Application Select status as New List of Visa/permit Status : 1) Select New when the student apply for a new visa/permit 2) Select Renewal when student current student pass has expired and applying a new visa/permit 3) Select Granted when student parent submitted SAB letter to school after approve by immigration 4) Select Extended when student parent submitted immigration extended SAB letter to school 5) Issued and Rejected reserved for UPB - Status date default to current date - Can be updated manually

Create New Student Pass Application 2) Last updated person and Date/Time will automatically update upon save 1) Click save button

Manage Student Pass Update Granted Student Pass

Process Flow Renewal (School admin) Issued Granted (School admin) (UPB Admin) Approved by Immigration New (School admin) Submit Application Form to UPB Rejected (UPB Admin) Extended (School admin)

Update Granted Student Pass Navigate to visa permit data page

Update Granted Student Pass 1) Enter the Student ID 2) Click Search

Update Granted Student Pass Click the "+" Button to Add a new row

Update Granted Student Pass - Status date default to current date - Can be updated manually A new row is added Select Status as Granted Entry the expiry date specified by immigration

Update Granted Student Pass 2) Last updated person and Date/Time will automatically update upon save 1) Click save button

Manage Student Pass Update Extended Student Pass

Process Flow Renewal (School admin) Issued Granted (School admin) (UPB Admin) Approved by Immigration New (School admin) Submit Application Form to UPB Rejected (UPB Admin) Extended (School admin)

Create New Student Pass Application Navigate to visa permit data page

Create New Student Pass Application 1) Enter the Student ID 2) Click Search

Update Extended Student Pass Click the "+" Button to Add a new row

Update Extended Student Pass - Status date default to current date - Can be updated manually A new row is added Select Status as Extended Enter the new extended expiry date by immigration.

Update Extended Student Pass 2) Last updated person and Date/Time will automatically update upon save 1) Click save button

Manage Student Pass Renewal Student Pass Application

Process Flow Renewal (School admin) Issued Granted (School admin) (UPB Admin) Approved by Immigration New (School admin) Submit Application Form to UPB Rejected (UPB Admin) Extended (School admin)

Create New Student Pass Application Navigate to visa permit data page

Create New Student Pass Application 1) Enter the Student ID 2) Click Search

Renew Student Pass Application Click the "+" Button to Add a new row

Renew Student Pass Application - Status date default to current date - Can be updated manually A new row is added Select Status as Renewal

Renew Student Pass Application 2) Enter the Sponsor Name 1) Select and Choose the Relationship with Sponsor/Guarantor

Renew Student Pass Application 2) Last updated person and Date/Time will automatically update upon save 1) Click save button

Manage Student Pass Generate Reports

Generate Report Description: This function allows school admin to generate checklist summary report Granted Role: School Admin Menu Path: Main Menu > Reporting tools > Query > Query Viewer