Efficient Student Track Allocation Process
Student Track
Allocation
I
n
t
r
o
d
u
c
t
i
o
n
Student Track Allocation
process
allows user to progress streaming
students by uploading the Student Track Allocation file, which can be
obtained from Query Viewer
•
User Role
:
o
School Student Registrar
NOTE
: This process is only applicable for Secondary and Sports School
career students
Student Track
Allocation
Download List of Year 8/
SAP Year 11 Students from
Query Viewer
F
l
o
w
C
h
a
r
t
Download List of Year
8/SAP Year 11 Students
from Query Viewer
Update the file and save
as .CSV format
Upload the updated
Students Track
Allocation File
Verify Student
Program/Plan
Retain Students
Edit Wrong
Progression
Only if applicable
D
o
w
n
l
o
a
d
L
i
s
t
o
f
S
t
r
e
a
m
i
n
g
S
t
u
d
e
n
t
s
1. Navigate:
Reporting Tools > Query >
Query Viewer
2. Enter:
•
MOE_PR_SECS
for Secondary schools
Year 8 students’ list
•
MOE_PR_SAPY11
for Secondary
schools Year 11 SAP students’ list
•
MOE_PR_SPRT
for Sport schools Year
8 students’ list
3. Click on
Search
button
4. Click on
Excel
to download the list
D
o
w
n
l
o
a
d
L
i
s
t
o
f
S
t
r
e
a
m
i
n
g
S
t
u
d
e
n
t
s
5. Enter the
Academic
Institution
,
Campus
,
and
Term
Note:
Term entered should be the final term of the current academic year.
i.e
1930
for progressing students to year
2020
6. Click
View Results
D
o
w
n
l
o
a
d
L
i
s
t
o
f
S
t
r
e
a
m
i
n
g
S
t
u
d
e
n
t
s
Student Track
Allocation
Update the file and save as
.CSV format
F
l
o
w
C
h
a
r
t
Download List of Year
8/SAP Year 11 Students
from Query Viewer
Update the file and save
as .CSV format
Upload the updated
Students Track
Allocation File
Verify Student
Program/Plan
Retain Students
Edit Wrong
Progression
Only if applicable
U
p
d
a
t
e
t
h
e
f
i
l
e
a
n
d
s
a
v
e
a
s
.
C
S
V
f
o
r
m
a
t
1. Delete the entire row for the
students who are
not progressing
:
i.
Select the entire row by
clicking on the number to
the most left of the
retaining
student
ii.
Right click and select
Delete
from the dropdown list
3. Enter the students’
Academic
Program
and
Academic Plan
for the
following year.
U
p
d
a
t
e
t
h
e
f
i
l
e
a
n
d
s
a
v
e
a
s
.
C
S
V
f
o
r
m
a
t
2. Fill in “
Academic Program”
into
Cell D2
and
“Academic Plan”
into
Cell E2
Note: You may refer to the
Academic Program
and
Academic
Plan
’s code in the next slide
This list is also retrievable from Online Help:
http://help.ineis.moe.gov.bn/pr/pr_2.2.php
U
p
d
a
t
e
t
h
e
f
i
l
e
a
n
d
s
a
v
e
a
s
.
C
S
V
f
o
r
m
a
t
4. Delete the
Name
column:
i.
Select the entire column by clicking on
the “
B
” alphabet at the top of the sheet
ii.
Right click and select
Delete
from the dropdown list
U
p
d
a
t
e
t
h
e
f
i
l
e
a
n
d
s
a
v
e
a
s
.
C
S
V
f
o
r
m
a
t
5. Save file as
CSV (Comma delimited)
type
U
p
d
a
t
e
t
h
e
f
i
l
e
a
n
d
s
a
v
e
a
s
.
C
S
V
f
o
r
m
a
t
Student Track
Allocation
Upload the updated Students
Track Allocation File
F
l
o
w
C
h
a
r
t
Download List of Year
8/SAP Year 11 Students
from Query Viewer
Update the file and save
as .CSV format
Upload the updated
Students Track
Allocation File
Verify Student
Program/Plan
Retain Students
Edit Wrong
Progression
Only if applicable
1. Navigate:
Records
and Enrollment >
Term Processing >
Student Track
Allocation
2. Click on
Add a New Value
tab
3. Enter a new
Run Control ID
then click on
Add
.
Format: School Code_Academic
Year_Level
Eg: 3001_2017_Yr8
U
p
l
o
a
d
t
h
e
u
p
d
a
t
e
d
S
t
u
d
e
n
t
s
T
r
a
c
k
A
l
l
o
c
a
t
i
o
n
F
i
l
e
3001_2017_Yr8
4. Click on
Add
.
5. Enter the
Academic
Career
,
Campus
and
Term
6.
Upload
the
.CSV
file
7. Click the
Run
button
Note
: Term should be the final term of the current academic year.
i.e. Term
1930
for progressing students to year
2020
U
p
l
o
a
d
t
h
e
u
p
d
a
t
e
d
S
t
u
d
e
n
t
s
T
r
a
c
k
A
l
l
o
c
a
t
i
o
n
F
i
l
e
8. Ensure the
MOE_PR_STA_I
box is checked
U
p
l
o
a
d
t
h
e
u
p
d
a
t
e
d
S
t
u
d
e
n
t
s
T
r
a
c
k
A
l
l
o
c
a
t
i
o
n
F
i
l
e
9. Click on
OK
10. Click the
Process Monitor
to
check the status of the upload
*Take note of
Process
Instance number
U
p
l
o
a
d
t
h
e
u
p
d
a
t
e
d
S
t
u
d
e
n
t
s
T
r
a
c
k
A
l
l
o
c
a
t
i
o
n
F
i
l
e
12. Click
Refresh
at interval times
11. You should see that:
i.
Run Status:
Processing
or
Queued
and
ii.
Distribution Status:
N/A
U
p
l
o
a
d
t
h
e
u
p
d
a
t
e
d
S
t
u
d
e
n
t
s
T
r
a
c
k
A
l
l
o
c
a
t
i
o
n
F
i
l
e
* The
Process Instance number
should be the same as earlier.
14. Click on the
Details
link
13. Click
Refresh
at interval times until
i.
Run Status:
Success
and
ii.
Distribution Status:
Posted
U
p
l
o
a
d
t
h
e
u
p
d
a
t
e
d
S
t
u
d
e
n
t
s
T
r
a
c
k
A
l
l
o
c
a
t
i
o
n
F
i
l
e
15. Click on the
View
Log/Trace
link
U
p
l
o
a
d
t
h
e
u
p
d
a
t
e
d
S
t
u
d
e
n
t
s
T
r
a
c
k
A
l
l
o
c
a
t
i
o
n
F
i
l
e
16. Click on the
.log
file to
view the summary of the
uploaded list of streaming
students
U
p
l
o
a
d
t
h
e
u
p
d
a
t
e
d
S
t
u
d
e
n
t
s
T
r
a
c
k
A
l
l
o
c
a
t
i
o
n
F
i
l
e
The result shows
1.
Total number of students in the file,
2.
Number of successfully progressed students,
and
3.
Number of students unsuccessful to progress
U
p
l
o
a
d
t
h
e
u
p
d
a
t
e
d
S
t
u
d
e
n
t
s
T
r
a
c
k
A
l
l
o
c
a
t
i
o
n
F
i
l
e
E
x
a
m
p
l
e
o
f
t
h
e
U
p
l
o
a
d
e
d
F
i
l
e
W
i
t
h
E
r
r
o
r
Note:
If there is error in the file, the entire
list of students will not go through although
the results stated there exist successfully
progressed students
The
.log
file shows the summary of the result and
the student(s) with the error. Hence, recheck and
correct the details for the specific student(s) in
the excel file before reuploading
Student Track
Allocation
Verify Student Program/Plan
F
l
o
w
C
h
a
r
t
Download List of Year
8/SAP Year 11 Students
from Query Viewer
Update the file and save
as .CSV format
Upload the updated
Students Track
Allocation File
Verify Student
Program/Plan
Retain Students
Edit Wrong
Progression
Only if applicable
V
e
r
i
f
y
S
t
u
d
e
n
t
P
r
o
g
r
a
m
/
P
l
a
n
1. Navigate:
Records and Enrollment > Career and Program Information >
Student Program/Plan
2. Enter the
Student’s
ID
3. Click on
Search
button
4. Select any one of the student’s
Secondary Academic Career
V
e
r
i
f
y
S
t
u
d
e
n
t
P
r
o
g
r
a
m
/
P
l
a
n
5. Ensure that:
•
Effective Date
should be a day before the start of the term
•
Program Action
should be
PRGC
(Program Change)
•
Academic Program
should be the new program
•
Admit Term
should be the new term of the year
V
e
r
i
f
y
S
t
u
d
e
n
t
P
r
o
g
r
a
m
/
P
l
a
n
V
e
r
i
f
y
S
t
u
d
e
n
t
P
r
o
g
r
a
m
/
P
l
a
n
7. Ensure that:
•
Academic Plan
should be either:
•
Year 9 plan (Progressed from Year 8), or
•
Year 12 plan (Progressed from Year 11)
6. Click on the
Student Plan
tab
Student Track
Allocation
Retain Students
F
l
o
w
C
h
a
r
t
Download List of Year
8/SAP Year 11 Students
from Query Viewer
Update the file and save
as .CSV format
Upload the updated
Students Track
Allocation File
Verify Student
Program/Plan
Retain Students
Edit Wrong
Progression
Only if applicable
R
e
t
a
i
n
S
t
u
d
e
n
t
s
This is to update the
Student Program/Plan
records for
Year 8
and
Year
11
retaining student, whose name have been deleted from the list of
student in the excel file which was extracted from the query.
1. Navigate:
Records and
Enrollment > Career and
Program Information >
Student Program/Plan
2. Enter the
Student’s
ID
R
e
t
a
i
n
S
t
u
d
e
n
t
s
3. Click on
Search
Button
4. Select the student’s
Secondary Academic Career
R
e
t
a
i
n
S
t
u
d
e
n
t
s
6. Click on the “
+
” button
7. Set
Effective Date
as of one day before
the start of the new term
8. Enter
DATA
in
Program Action
5. Click on
Include
History
R
e
t
a
i
n
S
t
u
d
e
n
t
s
9. Click on the
Student Plan
tab
10. Ensure the
Academic Plan
is the retaining
plan
11. Click on the
Save
button
R
e
t
a
i
n
S
t
u
d
e
n
t
s
Student Track
Allocation
Edit Wrong Progression
F
l
o
w
C
h
a
r
t
Download List of Year
8/SAP Year 11 Students
from Query Viewer
Update the file and save
as .CSV format
Upload the updated
Students Track
Allocation File
Verify Student
Program/Plan
Retain Students
Edit Wrong
Progression
Only if applicable
E
d
i
t
W
r
o
n
g
P
r
o
g
r
e
s
s
i
o
n
•
This is to edit a student’s record after student has been progressed using
the Student Track Allocation process.
•
Listed below are a few scenarios:
Scenario A
– When a student was progressed to the
wrong program
.
e.g. Student who is supposed to progress to Arts Program (SCGEA) has been progressed to
Science program (SCGES)
Scenario B
– When a student was progressed to the
wrong plan
.
e.g. Student has been progressed from Year 8 plan (SCCCRYR8) to Year 10 plan (SCGESY10)
instead of Year 9 plan (SCGESYR9)
Scenario C
– When a student was supposed to retain but has been
progressed by
mistake
.
Edit wrong progression
Scenario A:
When a
student was
progressed to the
wrong program
E
d
i
t
W
r
o
n
g
P
r
o
g
r
e
s
s
i
o
n
–
S
c
e
n
a
r
i
o
A
1. Navigate:
Records and Enrollment > Career and Program Information >
Student Program/Plan
2. Enter the
Student’s
ID
3. Click on
Search
button
4. Select the student’s
Secondary Academic
Career
E
d
i
t
W
r
o
n
g
P
r
o
g
r
e
s
s
i
o
n
–
S
c
e
n
a
r
i
o
A
6. Ensure the
Effective Date
is a day before the start of the term
7. Ensure
Program Action
is
PRGC
(Program Change)
8. Enter the correct
Academic Program
9. Enter
Admit Term
and
Requirement Term
to the term when student change program
5. Click on
Correct History
E
d
i
t
W
r
o
n
g
P
r
o
g
r
e
s
s
i
o
n
–
S
c
e
n
a
r
i
o
A
11. Enter the correct
Academic Plan
12.
Requirement Term
should be the same as
Admit Term
13. Click on the
Save
button
E
d
i
t
W
r
o
n
g
P
r
o
g
r
e
s
s
i
o
n
–
S
c
e
n
a
r
i
o
A
10. Click on the
Student Plan
tab
Edit wrong progression
Scenario B:
When a
student was
progressed to the
wrong plan
1. Navigate:
Records and Enrollment > Career and Program Information >
Student Program/Plan
2. Enter the
Student’s
ID
E
d
i
t
W
r
o
n
g
P
r
o
g
r
e
s
s
i
o
n
–
S
c
e
n
a
r
i
o
B
3. Click on
Search
button
4. Select the student’s
Secondary
Academic Career
E
d
i
t
W
r
o
n
g
P
r
o
g
r
e
s
s
i
o
n
–
S
c
e
n
a
r
i
o
B
6. Ensure the
Effective Date
is a day before the start of the term
7. Ensure
Program Action
is
PRGC
(Program Change)
8. Ensure
Academic Program
is correct
9. Ensure
Admit Term
and
Requirement Term
is the term when student change program
5. Click on
Correct History
E
d
i
t
W
r
o
n
g
P
r
o
g
r
e
s
s
i
o
n
–
S
c
e
n
a
r
i
o
B
11. Enter the correct
Academic Plan
12.
Requirement Term
should be the same as
Admit
Term
13. Click on the
Save
button
E
d
i
t
W
r
o
n
g
P
r
o
g
r
e
s
s
i
o
n
–
S
c
e
n
a
r
i
o
B
10. Click on the
Student Plan
tab
Edit wrong progression
Scenario C: When a
student was supposed
to retain but has been
progressed by mistake
1. Navigate:
Records and Enrollment > Career and Program Information >
Student Program/Plan
2. Search using
the Student’s
ID
E
d
i
t
W
r
o
n
g
P
r
o
g
r
e
s
s
i
o
n
–
S
c
e
n
a
r
i
o
C
3. Click on
Search
button
4. Select the student’s
Secondary Academic Career
E
d
i
t
W
r
o
n
g
P
r
o
g
r
e
s
s
i
o
n
–
S
c
e
n
a
r
i
o
C
6. Ensure the
Effective Date
is a day before the start of the term
7. Change
Program Action
from
PRGC
(Program Change) to
DATA
(Data Change)
8.
Enter the correct
Academic Program
9. Enter
Admit Term
and
Requirement Term
to the term according to the student’s previous record
5. Click on
Correct History
E
d
i
t
W
r
o
n
g
P
r
o
g
r
e
s
s
i
o
n
–
S
c
e
n
a
r
i
o
C
11. Enter the correct
Academic Plan
12.
Requirement Term
should be the same as
Admit
Term
13. Click on the
Save
button
E
d
i
t
W
r
o
n
g
P
r
o
g
r
e
s
s
i
o
n
–
S
c
e
n
a
r
i
o
C
10. Click on the
Student Plan
tab
E
n
d
o
f
P
r
e
s
e
n
t
a
t
i
o
n
T
h
a
n
k
Y
o
u
The Student Track Allocation process enables users to streamline student progression by uploading a specific file acquired from Query Viewer User Role. This process is designed for Secondary and Sports School career students, allowing for the management and verification of student programs and plans while ensuring accurate student progression. The process involves downloading lists of students, updating files, verifying and correcting student details, and ensuring confidentiality in collaboration with the Ministry of Education in Negara Brunei Darussalam.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
S t udent Track A l l o cat i o n
Introduction Introduction Student Track Allocation process allows user to progress streaming students by uploading the Student Track Allocation file, which can be obtained from Query Viewer User Role: oSchool Student Registrar NOTE: This process is only applicable for Secondary and Sports School career students Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
S t udent Track A l l o cat i o n Download List of Year 8/ SAP Year 11 Students from Query Viewer
Flow Chart Flow Chart Download List of Year 8/SAP Year 11 Students from Query Viewer Update the file and save as .CSV format Upload the updated Students Track Allocation File Only if applicable Verify Student Program/Plan Retain Students Edit Wrong Progression Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Download List of Streaming Students Download List of Streaming Students 2. Enter: MOE_PR_SECS for Secondary schools Year 8 students list MOE_PR_SAPY11 for Secondary schools Year 11 SAP students list MOE_PR_SPRT for Sport schools Year 8 students list 3. Click on Search button 1. Navigate: Reporting Tools > Query > Query Viewer Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Download List of Streaming Students Download List of Streaming Students 4. Click on Excel to download the list Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Download List of Streaming Students Download List of Streaming Students 5. Enter the Academic Institution, Campus, and Term 6. Click View Results Note: Term entered should be the final term of the current academic year. i.e 1930 for progressing students to year 2020 Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
S t udent Track A l l o cat i o n Update the file and save as .CSV format
Flow Chart Flow Chart Download List of Year 8/SAP Year 11 Students from Query Viewer Update the file and save as .CSV format Upload the updated Students Track Allocation File Only if applicable Verify Student Program/Plan Retain Students Edit Wrong Progression Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Update the file and save as .CSV format Update the file and save as .CSV format 1. Delete the entire row for the students who are not progressing: i. Select the entire row by clicking on the number to the most left of the retaining student ii. Right click and select Delete from the dropdown list Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Update the file and save as .CSV format Update the file and save as .CSV format 2. Fill in Academic Program into Cell D2 and Academic Plan into Cell E2 Note: You may refer to the Academic Program and Academic Plan s code in the next slide 3. Enter the students Academic Program and Academic Plan for the following year. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Update the file and save as .CSV format Update the file and save as .CSV format From To Career Plan Description Program Plan Program Plan SCGEE SCGEEYR9 General Education Program Express Track Year 9 SCGES SCGESYR9 General Education Program Science Track Year 9 SCGEA SCGEAYR9 General Education Program Art Track Year 9 SCCCR SCCCRYR8 SCAEP SCAEPYR9 Applied Education Program Year 9 SCSEP SCSEPYR9 Specialized Education Program Year 9 SCSAP SCSAPYR9 Special Applied Program Year 9 SECS SCHOSY11 SAPEDHOS BTEC Edexcel Level 2 Diploma Hospitality SCARDY11 SAPEDARD BTEC Edexcel Level 2 Diploma Art & Design SCBSAY11 SAPEDBSA BTEC Edexcel Level 2 Diploma Business Administration SCSAP SAPED SCSALY11 SAPEDSAL BTEC Edexcel Level 2 Diploma Sports & Leisure SCCMPY11 SAPEDCMP BTEC Edexcel Level 2 Diploma Creative Media Production SCITUY11 SAPEDITU BTEC Edexcel Level 2 Diploma IT Users SSGES SSGESYR9 Sport School GEP Science Track Year 9 SPRT SSCCR SSCCRYR8 SSGEA SSGEAYR9 Sport School GEP Art Track Year 9 SSAEP SSAEPYR9 Sport School AEP Track Year 9 http://help.ineis.moe.gov.bn/pr/pr_2.2.php This list is also retrievable from Online Help: http://help.ineis.moe.gov.bn/pr/pr_2.2.php Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Update the file and save as .CSV format Update the file and save as .CSV format 4. Delete the Name column: i. Select the entire column by clicking on the B alphabet at the top of the sheet ii. Right click and select Delete from the dropdown list Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Update the file and save as .CSV format Update the file and save as .CSV format 5. Save file as CSV (Comma delimited) type Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
S t udent Track A l l o cat i o n Upload the updated Students Track Allocation File
Flow Chart Flow Chart Download List of Year 8/SAP Year 11 Students from Query Viewer Update the file and save as .CSV format Upload the updated Students Track Allocation File Only if applicable Verify Student Program/Plan Retain Students Edit Wrong Progression Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Upload the updated Students Track Allocation File Upload the updated Students Track Allocation File 2. Click on Add a New Value tab 1. Navigate: Records and Enrollment > Term Processing > Student Track Allocation 3001_2017_Yr8 3. Enter a new Run Control ID then click on Add. Format: School Code_Academic Year_Level Eg: 3001_2017_Yr8 4. Click on Add. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Upload the updated Students Track Allocation File Upload the updated Students Track Allocation File 7. Click the Run button 5. Enter the Academic Career, Campus and Term 6. Upload the .CSV file Note: Term should be the final term of the current academic year. i.e. Term 1930 for progressing students to year 2020 Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Upload the updated Students Track Allocation File Upload the updated Students Track Allocation File 8. Ensure the MOE_PR_STA_I box is checked 9. Click on OK Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Upload the updated Students Track Allocation File Upload the updated Students Track Allocation File 10. Click the Process Monitor to check the status of the upload *Take note of Process Instance number Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Upload the updated Students Track Allocation File Upload the updated Students Track Allocation File 12. Click Refresh at interval times 11. You should see that: i. Run Status: Processing or Queued and ii. Distribution Status: N/A * The Process Instance number should be the same as earlier. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Upload the updated Students Track Allocation File Upload the updated Students Track Allocation File 13. Click Refresh at interval times until i. Run Status: Success and ii. Distribution Status: Posted 14. Click on the Details link Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Upload the updated Students Track Allocation File Upload the updated Students Track Allocation File 15. Click on the View Log/Trace link Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Upload the updated Students Track Allocation File Upload the updated Students Track Allocation File 16. Click on the .log file to view the summary of the uploaded list of streaming students Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Upload the updated Students Track Allocation File Upload the updated Students Track Allocation File The result shows 1. Total number of students in the file, 2. Number of successfully progressed students, and 3. Number of students unsuccessful to progress Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Example of the Uploaded File With Error Example of the Uploaded File With Error Note: If there is error in the file, the entire list of students will not go through although the results stated there exist successfully progressed students The .log file shows the summary of the result and the student(s) with the error. Hence, recheck and correct the details for the specific student(s) in the excel file before reuploading Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
S t udent Track A l l o cat i o n Verify Student Program/Plan
Flow Chart Flow Chart Download List of Year 8/SAP Year 11 Students from Query Viewer Update the file and save as .CSV format Upload the updated Students Track Allocation File Only if applicable Verify Student Program/Plan Retain Students Edit Wrong Progression Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Verify Student Program/Plan Verify Student Program/Plan 1. Navigate: Records and Enrollment > Career and Program Information > Student Program/Plan 2. Enter the Student s ID 3. Click on Search button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Verify Student Program/Plan Verify Student Program/Plan 4. Select any one of the student s Secondary Academic Career Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Verify Student Program/Plan Verify Student Program/Plan 5. Ensure that: Effective Date should be a day before the start of the term Program Action should be PRGC (Program Change) Academic Program should be the new program Admit Term should be the new term of the year Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Verify Student Program/Plan Verify Student Program/Plan 6. Click on the Student Plan tab 7. Ensure that: Academic Plan should be either: Year 9 plan (Progressed from Year 8), or Year 12 plan (Progressed from Year 11) Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
S t udent Track A l l o cat i o n Retain Students
Flow Chart Flow Chart Download List of Year 8/SAP Year 11 Students from Query Viewer Update the file and save as .CSV format Upload the updated Students Track Allocation File Only if applicable Verify Student Program/Plan Retain Students Edit Wrong Progression Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Retain Students Retain Students This is to update the Student Program/Plan records for Year 8 and Year 11 retaining student, whose name have been deleted from the list of student in the excel file which was extracted from the query. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Retain Students Retain Students 1. Navigate: Records and Enrollment > Career and Program Information > Student Program/Plan 2. Enter the Student s ID 3. Click on Search Button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Retain Students Retain Students 4. Secondary Academic Career Select the student s Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Retain Students Retain Students 7. Set Effective Date as of one day before the start of the new term 6. Click on the + button 8. Enter DATA in Program Action 5. Click on Include History Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Retain Students Retain Students 9. Click on the Student Plan tab 10. Ensure the Academic Plan is the retaining plan 11. Click on the Save button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
S t udent Track A l l o cat i o n Edit Wrong Progression
Flow Chart Flow Chart Download List of Year 8/SAP Year 11 Students from Query Viewer Update the file and save as .CSV format Upload the updated Students Track Allocation File Only if applicable Verify Student Program/Plan Retain Students Edit Wrong Progression Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Edit Wrong Progression Edit Wrong Progression This is to edit a student s record after student has been progressed using the Student Track Allocation process. Listed below are a few scenarios: Scenario A When a student was progressed to the wrong program. e.g. Student who is supposed to progress to Arts Program (SCGEA) has been progressed to Science program (SCGES) Scenario B When a student was progressed to the wrong plan. e.g. Student has been progressed from Year 8 plan (SCCCRYR8) to Year 10 plan (SCGESY10) instead of Year 9 plan (SCGESYR9) Scenario C When a student was supposed to retain but has been progressed by mistake. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Edi t wro ng p ro gres s i o n S cenari o A : When a s t udent was p ro gres s ed t o t he wro ng p ro gram
Edit Wrong Progression Edit Wrong Progression Scenario A Scenario A 1. Navigate: Records and Enrollment > Career and Program Information > Student Program/Plan 2. Enter the Student s ID 3. Click on Search button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Edit Wrong Progression Edit Wrong Progression Scenario A Scenario A 4. Select the student s Secondary Academic Career Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Edit Wrong Progression Edit Wrong Progression Scenario A Scenario A 5. Click on Correct History 6. Ensure the Effective Date is a day before the start of the term 7. Ensure Program Action is PRGC (Program Change) 8. Enter the correct Academic Program 9. Enter Admit Term and Requirement Term to the term when student change program Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Edit Wrong Progression Edit Wrong Progression Scenario A Scenario A 10. Click on the Student Plan tab 11. Enter the correct Academic Plan 12. Requirement Term should be the same as Admit Term 13. Click on the Save button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Edi t wro ng p ro gres s i o n S cenari o B: When a s t udent was p ro gres s ed t o t he wro ng p l an
Edit Wrong Progression Edit Wrong Progression Scenario B Scenario B 1. Navigate: Records and Enrollment > Career and Program Information > Student Program/Plan 2. Enter the Student s ID 3. Click on Search button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Edit Wrong Progression Edit Wrong Progression Scenario B Scenario B 4. Select the student s Secondary Academic Career Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
