Streamlining Compensation Administration with CAT Implementation
The project aims to enhance compensation administration for University Staff by introducing a Compensation Administration Tool (CAT) alongside new financial planning software at the University of Wisconsin System. By enabling mass changes to compensation and funding, maintaining data integrity, and aligning processes, the CAT will streamline operations and prepare the university for future system upgrades.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
E N D
Presentation Transcript
Compensation Administration Tool Overview 1
Project Overview and Background With the implementation of HRD/UPS, UW System will need to be able to distribute merit and other compensation increases to University Staff (formerly unclassified staff) and LI/AS/FA (formerly unclassified staff). Currently there is no system for institutions to enter and analyze university staff merit based compensation increases as determined by the Board of Regents Pay Plan Guidelines. HRS does have this functionality, but it only exists after those increases have been paid out. The University of Wisconsin System (UWS) is embarking upon a strategic initiative to replace the mainframe budget system with new financial planning software. Other large research universities have taken 2-3 years to implement new financial planning software. Therefore, a mechanism for compensation administration must precede a new financial planning system in order to meet this business need in the interim. Increased consistency and efficiency can be gained by aligning the compensation administration and budgeted processes for university staff and LI/AS/FA staff. The creation of several analytical tools will enable institutions to monitor and analyze compensation and funding changes at the job level prior to loading to HRS. Increased efficiency by decreasing dual entry between HRS and the mainframe budget system (3270).
Business Case for the CAT Can initialize the CAT (budgeted population) using a spreadsheet upload Can make mass changes to compensation or funding using a spreadsheet upload Can view compensation and funding source commitments made for an employee on a single page An automatic feed of compensation and other employee data changes from HRS to the CAT for major portion of the comp admin cycle exists, thus minimizing dual entry Maintains all compensation and corresponding funding in PeopleSoft, which increases data integrity Increased Efficiency Will move UW System person detail establishing salary lines and FTE off the mainframe 3270 system and towards a more modern technology Will streamline business processes Can accommodate changes for all staff types Strategic Alignment Will familiarize the university with the new system prior to implementing a full pay plan for all staff Simpler Pilot Year 3
What is the CAT? PeopleSoft HCM (HCM Security model) HRS HR Talent Acquisition Manager Commitment Accounting Payroll Benefits Finance (CA) Time & Labor Absence Mgmt. HR PY Initialization Reports Mass HR Update Process PS Comp Admin Tool (CAT) Rate Data Institutional Planning Spreadsheet Pay Plan All Other Rate Adjustments Funding Funding Data Vacant, Group, Lump, Negative Funding and Positions for Budget Budget System EPM/DW Reporting A tool built in PeopleSoft to manage comp. and funding changes during the budgeting cycle, that will: Replace BDGT, BADJR, BRATE transactions in 3270 (essentially minimizing person level data in the mainframe system!) Transfer finalized comp. and funding data to HRS and summary level data to the budget system Give users the ability to enter proposed compensation and funding changes directly into PeopleSoft and bypass the IPS Give users the ability to edit proposed compensation and funding changes previously loaded from the IPS Support advanced search capabilities Display a summary of an employee s historical record in HRS, for easy reference Display summary information by Business Unit, Dept, etc. Will have necessary checks and edits to ensure data accuracy The tool will NOT: Replace the mainframe budget system entirely Be updated en masse without the IPS 5
